Budget Planning Timeline

Timeline chart showing the three simultaneous budget processes, State Request, General Funds and Student Fees and Revenue Operations. Described under the headings below.

State Request

  • State Appropriatons are part of general funds.
  • Budget negotiations occur at the state level with the Governor, the House and the Senate.
  • Our role begins in the Fall before the Governor submits the Governor's Budget to the House.
  • Ideally the budget would be finalized before the fiscal year (FY) begins  - but that is not always the case.
  • We work with the President's Office to forecast the state budget.
  • Once the Governor has signed the state budget, the President of the UMass system notifies the campuses.

General Operations Funds Process

  • Meanwhile the campus is analyzing our campus needs and projecting other revenues for the new FY.
  • Vice Chancellors and the Provost work with deans and budget managers to assess needs and strategic goals.
  • Once each area decides their pressing needs, the Chancellor weighs in. Preliminary budget decisions are made. 
  • These are finalized after the state appropriation is known and tuition and fees are voted.

Student Fee and Revenue Operations Process

  • Tied into the State Request and General Operations processes is the Student Fee and Revenue Operation process.
  • Some of our campus central revenue comes from student fees – what we charge for student fees contributes to how much revenue we’ll have for the new FY.  An example is tuition.
  • Student fee increases may provide more money, but they may also add a central campus expense for additional financial aid.
  • Revenue operations could bring in funds to help offset departmental costs, but if they raise their fees too high they might lose business. 
  • We must look particularly at the total cost for students.
  • The student fee and revenue operation process starts in the Fall preceding the new FY. 
  • They need to submit them up to the campus leadership. There are different deadlines for them to be in the Budget Office – but we should have all of the budgets by mid-February.
  • After a thorough review the Budget Office makes recommendations to the Chancellor.
  • Fees approved by the Chancellor are submitted to the President's Office for the early June Board of Trustees meeting.