SRTI Coordinator Tool Quick Reference Guide

1. Visit http://owl.umass.edu/partners/courseEvalSurvey/uma/coor.html
2. Enter your NetID and password
3. Click LOG IN
4. Home tab

The Home Tab...

• Lists dates for coordinator deadline as well as survey open and close
• Provides student login URL
• Links to ASER course survey website with information and help pages
• Links to the other coordinator tool functions

If you have trouble, make sure that you can log in to SPIRE. If you still have trouble, email @email or use the Tech Support link at the top right of the coordinator tool.

1. Class Selection tab
2. Set Up Classes
3. Choose one of the following:

• Exclude
• Evaluate
• Not Yet

4. Save

Notes:

• Click "Class List Values" for details of what classes are on the list.
• Be sure to include UWW classes
• Click Save; repeat as desired to select classes incrementally.
• Rubrics shared across departments requiring coordination: EDUC, ENGIN, PUBHLTH, SCH-MGMT, LLC, UNIVRSTY
• Non-standard date classes are not included and are administered by ASER and IT.
• Any classes added after surveys open will be excluded.

1. Class Selection tab
2. View List (No Primary Instructor row)

Notes:

• Find classes with no primary instructor designation
• Correct in SPIRE if need to be surveyed

1. Class Selection tab
2. View or Modify (Evaluate or Exclude row)

1. Class Selection tab
2. View or Modify (Evaluate or Exclude row)
3. Click red X next to class

Notes:

• The class will be returned to the Not Yet list.

1. Response Rate tab

Notes:

• Rates are shown for classes set to Evaluate after surveys open.

1. Non-Standard Dates tab

Notes:

• View the status of university nonstandard date classes.
• Top section shows non-standard classes that have been set up by IT administrators to evaluate.
• Response rates are shown once the survey has opened.
• Bottom section shows non-standard date classes that have not yet been set up by IT administrators or will not be set to evaluate.

1. Combined Section Reporting tab
2. Select How to Report
3. Choose one of the following:

•   Combine
•   Do NOT Combine
•   Not Yet

4. For cross subject courses, select the subject with which the report should be associated.
5. Save

Notes:

• Is not available until after all classes (across all departments) are set to Evaluate or Exclude
• Click Save; repeat as desired to designate reporting incrementally
• For cross subject courses, the report will be sent to the SRTI coordinator for the program/department that offers the subject selected to report to.
• Combined section groups with class sections whose surveys are managed by another department or program coordinator will also be listed in the reporting tab for that coordinator. Once one of the coordinators of the shared group makes a reporting selection, only that person can make subsequent changes to that group's reporting selection.

1. Combined Section Reporting tab
2. View or Modify (Combine or Do Not Combine row)

1. Combined Section Reporting tab
2. View or Modify (Combine or Do Not Combine row)
3. Click red X next to group

Notes:

• Only the coordinator who selected that the survey results should be combined or not combined into one report can remove the group from the list.
• The group will be returned to the Not Yet list.

1. Extra Survey Authoring tab
2. Click Create New Survey
3. Fill in the form
4. Click Save New Survey

Notes:

• Survey name should start with department name.
• The survey name and introduction are visible to students.
• The description is for your own use (e.g., "First used fall 2017").

1. Extra Survey Authoring tab
2. Under Your Extra Surveys, click Edit
3. Click Create New Question
4. Fill in the form
5. Click Save Question
6. Repeat starting at #3 for each question

Notes:

• Five answer choices max
• Fifteen questions max
• Leave blanks to reduce the number of answer choices.

1. Extra Survey Authoring tab
2. Under Your Extra Surveys, click View As Student

1. Extra Survey Selection tab
2. Find the class to add the survey to
3. Click the Extra Survey pull-down
4. Click to select the survey
5. Repeat for other classes
6. Click Save when done

Notes:

• After you create a survey, you must choose which class(es) it will be used for.
• Only one extra survey per class

1. Extra Survey Authoring tab
2. Under Your Extra Surveys, click Edit
3. Click Edit Survey Attributes or Edit for a particular question
4. Make changes
5. Save changes

Notes:

• You cannot edit a survey once it has been released to students (see Copy below).

1. Extra Survey Selection tab
2. Find the class from which to remove a survey
3. Change the pull-down to blank
4. Click Save when done

1. Extra Survey Authoring tab
2. Under Your Extra Surveys, click Copy
3. Change the name if desired
4. Modify the description
5. Click Copy Survey

Notes:

• You cannot edit a survey once it has been released to students, so you need to make a copy and edit the copy.