Application Security & Access

Admininistrative Systems administers the security for the Human Resources, Finance, BuyWays and Summit applicatons as well as the BuyWays workflow.  In order to access any of these systems, you must have a record in the Human Resource system

Users who request Finance access are automatically granted access to Summit.  Principle Investigators are automatically granted access to Summit for their grants but should email afs-secadmin@admin.umass.edu if access to additional department ids is needed.

Please note that we accept the finance access request forms for new users or requests for addtional access for existing users via email as long as the email is sent by the Department Head or Signature Delegatee of the Department Head.   BuyWays workflow delegation forms are accepted via email as long as the email is sent by the manager associated with the department id.

Human Resource access forms must be sent with original signatures to Human Resources.

A&F Sharepoint Access

For access to A&F Sharepoint sites including SpaceShare (floorplans and reports), Physical Plant Operations dashboard, and the Building Coordinator Portal, please fill out the online A&F Sharepoint Access Request.

Related Resources

Security Forms
AttachmentSize
HR Access Request Form38.38 KB
Finance/BuyWays/Summit Access Request Form29.49 KB
Notice to Finance Users of Password Change Requirement14.9 KB
Signature Delegation Form - For Non-Sponsored Chartstrings130.14 KB
Signature Delegation Form - for Sponsored Grants479.15 KB
Shopper Import Template13.34 KB
Computer Awareness and Data Security Compliance Statement60.18 KB

Frequently Asked Questions

Access and Workflow

If I was had access to requisitions, receiving or approving in PeopleSoft, do I have to reapply for access to BuyWays?

No, all security came forward from PeopleSoft.

I attended a training for BuyWays, why can't I access anything when I login?

If you did not have the access in PeopleSoft as a requisitioner, receiver or approver, then you do not have access in BuyWays.  Attending a training does not automatically grant you the access.  Please follow the instructions on the Application Security & Access page.

Do all my department’s Procard holders have to be shoppers on July 1?

No, we realize that many faculty and grad students are unavailable over the summer.  In addition, creating requisitions using BuyWays catalogs instead of Procard transactions is a business process change for departments.  We recommend you select several Procard holders who do a significant amount of purchasing with the catalog vendors and bring them on as shoppers first.  Over the rest of the summer and into the fall you can continue to roll on more shoppers.

How do I get shopper access added for staff in my department?

Please email the campus security administrator at afs-secadmin@admin.umass.edu  with the name and employee id number of your shopper(s).  Please indicate the names of any requisitioners that should be added to the shopper profile to create a short list.  If you have significant numbers of shoppers to add, request a copy of the upload spreadsheet from afs-secadmin@admin.umass.edu

I am an approver and I want to be able to edit requisitions

If you had requisition data entry and approval in PeopleSoft you have the ability to edit requisitions in BuyWays.  If you would like to be able to edit requisitions in BuyWays, request access using the instructions on the Application Security and Workflow page.

  • PLEASE NOTE:  EDITING A REQUISITION DOES NOT RESTART WORKFLOW