Welcome to A&F Administrative Systems. Our goal is to provide A&F staff with the systems, software, and training that's needed to do your jobs with excellence. Please use the menu above to navigate our application and desktop support areas. Should you need further assistance, please refer to the contact information to the right. Our office will be happy to assist you.
Alerts & Notices
NOTICE: Planned Maintenance on infrastructure supporting Shared Services production applications
WHAT: The UITS Infrastructure team will be conducting scheduled maintenance in the UITS Production Data Center.
WHEN: Saturday, May 18, 6:00pm through Sunday, May 19 11:59pm
IMPACT: Although this is planned to be an online event there is an elevated risk of interruption to all production UMass Shared Services during this maintenance window, including HR Direct, Finance, and Summit applications.
Please visit the UMass Shared Services status page for further information on the maintenance event and to subscribe to outage alerts via email and/or SMS.
BuyWays Alert – Summit Report
BuyWays Catalog/Punchout purchases less than $2,500 can be made without a secondary approval of a departmental manager due to the fact that such purchases are low dollar and limited to certain items. To assist the departmental manager with a review to ensure these purchases relate and support the department’s mission, an alert report was created listing those catalog/punchout purchases for a selected month. The report can be accessed in the Summit Reporting tool through the Academic Admin or Department Admin dashboards. The Alert Report is found on the left side of the page when accessing the Summary tab. Clicking on the “BuyWays - Catalog/Punchout Requisitions less than $2,500” link will produce a report of purchases made on chart fields within the report user’s authority.
HR Direct, Summit and Finance require two-step login in order to access the systems. To enroll please navigate to https://multifactor.umass.edu/. For additional information including help and FAQs, please go to the Multi-Factor Authentication service overview page at UMass IT. If you have any difficulty enrolling, or have questions, please contact UMass IT User Services at 413-545-9400 or email firstname.lastname@example.org
The campus is being targeted for phishing scams and many A&F employees are reporting an increase in received attacks. Please be cautious of any received email, and consult your IT support team with any questions or concerns. You may also report any fraud/harmful email messages using the instructions listed in another alert on this page. Always be cautious of emails you were not expecting, and especially when they ask you to do something you're not familiar with.
Please be cautious of scams and possible phishing attempts. If you are unsure about an email, it's best not to click any links or open any attachments. Feel free to call or email us with questions. We will be able to help determine if it's a threat or not. If you are going to send an email to us about a specific email in question, please "Forward as an Attachment" (done by going using the "More" button next to the normal reply/forward section of outlook). This allows us to trace where the email came from and determine what systems are compromised.