Printer-friendly versionIn general, employees should not purchase non-travel related goods and services with personal funds and instead utilize the procurement processes available to the campus. In the event that a purchase requisition or Procard is unavailable for an unexpected expense, the reimbursement must be documented, include a business purpose, and be authorized. A department’s certified travel preparer submits business reimbursements using the same process as travel submissions. Reimbursements for purchased services are not allowed.
Key facts for Department Administrators:
- Expenses must follow the University Business Expense Policies.
- This policy provides guidance on various types of business expenses including business meals and meetings, gifts, moving expenses and others.
- All expenditures must be accompanied by an original receipt and documentation must include date, location and description of business purpose and name and title of any persons in attendance.
- Approval requirements for expenditures can be found in the Business Expense Policy referenced above.
