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Surplus Equipment FAQs

Surplus Equipment FAQs

  1. Why is the surplus property barn open just 1 hour per week?
  2. Why can't I just dispose of unwanted furniture, computers and other equipment (get it picked up or drop at the WRTF) without filing a Surplus Equipment Disposal or Surplus Equipment Sales Form ? Where do I get one?
  3. Why hasn't Waste Management picked up that discarded equipment and furniture sitting in the hall for the last month?

Why is the surplus property barn open just 1 hour per week?

OWM lacks the staff to devote additional time to showing surplus material to the University community. At the same time, most campus departments that inquire about viewing surplus property, seem content to work within this schedule, and the larger University objective of re-using this material through redistribution on campus manages to be accomplished. In other words, the viewing hours are usually sufficient to identify enough customers to keep the flow of incoming and outgoing property in balance. 

Why can't I just dispose of unwanted furniture, computers and other equipment (get it picked up or drop at the WRTF) without filing a Surplus Equipment Disposal or Surplus Equipment Sales Form ? Where do I get one?

It is University policy, in conformance with State Comptroller regulations, to track and record the purchase, transfer and disposition of all University property valued at $1,000 or more. Use of the Surplus Equipment Disposal (SED) or Surplus Property Sales (SPS) Form is essential if the University is to maintain the required inventory system to monitor and ensure the appropriate use of taxpayer resources. All property valued at $1,000 or greater which is intended to be discarded or transferred to another department must be listed on one of these forms regardless of the presence of a UMA barcode. Equipment bearing a UMA barcode must be listed with the barcode number. For all other items, a description must be provided along with the quantity. These policies and procedures are administered by the UMass Controller’s Office. The Office of Waste Management has been designated as the organization responsible for surplus property transfers and disposal, and cooperates with the Property Office by both requiring the use of the SPD form upon pickup, transfer or disposal of surplus property.

Why hasn't Waste Management picked up that discarded equipment and furniture sitting in the hall for the last month?

OWM is not permitted to transfer or dispose of equipment governed by the University policy without such transfer and disposal having been properly initiated with a Surplus Equipment Disposal or Surplus Equipment Sales Form.  In the absence of proper authorization to transfer equipment - OWM staff cannot be certain that they are removing equipment that was intended for disposal rather than just placed in a hallway for temporary storage.