Purchasing Forms

For specific rules and regulations concerning expenditures or university policies please visit the Controller’s Office website.

Purchase Order (internal form available in Downloads area at side of webpage): Excel or PDF format
Used to organize information and initiate the request for a Purchase Order.

Invoice: Word or PDF format
Used to create an invoice for services/goods for non-employees. If this is for a first-time vendor, the appropriate vendor forms must be completed.

Sole Source (Material):
Required for material purchases when cost is $5000.01 and greater and when not on University contract. Justification required.

Sole Source (Professional Services):
Required for professional services when cost is $5000.01 and greater and when not on University contract. Justification required.

Contract for Services (Short Form):
Required for services when cost is between $0.01 and $1999.99.

Contract for Services (Long Form):
Required for services when cost is between $2000.00 and greater.

Vendor (new):
Used when paying companies or individuals for the first time. In addition, W9 for U.S.-based companies/individuals or W8 BEN for foreign vendors/individuals.

W9 Form:
Required for setting up new vendors when not considered a foreign entity.

W8 BEN (Foreign Vendor):
Required for setting up new vendors when considered a foreign entity.