Change Proposal: Small-Scale Renovation & Construction

This review project analyzed the small-scale renovation and construction process on the Amherst campus. The review covered all aspects of small-scale renovation and construction projects including the following: submitting work orders, defining project scope, design, code review and permitting, estimating, scheduling, timely completion, project cost, quality assurance and billing.

The review team identified that the current priorities for Physical Plant focus on maintenance and repair, before the completion of new small projects. Without a staff dedicated to such projects, completion time averaged 235 days in FY98. The current backlog of funded small project work is estimated at $1.5 million. Most new project work performed by physical plant costs less than $10,000, with an average value of approximately $1800 in FY98.

To improve the timeliness of project work, the review team has recommended that a small office dedicated to small-scale renovation and construction be formed. The staff would be composed of trade workers, in addition to managerial and clerical positions. The goal of the staff would be to complete small-scale projects within 30 days. After initial start-up costs for materials and equipment, revenues generated from the project work are expected to cover ongoing expenses for the office. It was further recommended that an advisory team be established to monitor and evaluate the progress of the office, paying careful attention to cost estimates and labor costs.

If you wish to comment on this proposal, please send e-mail to sfe@chancellor.umass.edu

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