Academic Programs: Program Revision Procedures
All changes to any existing program must be reviewed under the appropriate process described herein. Changes must be wholly approved prior to the submission of departmental materials for the Undergraduate Catalog for the following year, in order for the changes to be implemented in the following year. Programs may not implement changes if the description in the Undergraduate Catalog does not reflect those changes. Under special circumstances the Provost (or designee) in consultation with the Faculty Senate has the right to approve an implementation date for changed programs prior to their publication in the Undergraduate Catalog.
The procedure for reviewing program changes depends upon the nature and extent of the change. In all cases, however, proposed changes must be approved by the departmental curriculum committee, the department head or chair, the school or college curriculum committee, and the dean of the school or college. Proposed changes must then be submitted to the Provost's office, where an initial determination will be made as to which of the following procedures will apply:
1. Minor changes
Minor changes, including revisions to existing concentrations, minors, and certificates of fewer than 30 credits, may be circulated by the Provost's office to the Faculty Senate Office, academic departments, advising offices and appropriate administrative offices through a 30-day letter. If as a result of this informational process any concerns are raised about the proposed changes, the Rules Committee will determine the council(s) to which the proposed change will be referred for review and a recommendation for Faculty Senate action.
For more substantial changes, the Provost's office will consult with the Faculty Senate Office in determining the appropriate review process. In all cases, a summary of the proposed change will be circulated through a 30-day letter from the Faculty Senate Office.
2. New concentrations, minors, and certificates of fewer than 30 credits; name changes
a. New concentrations, minors, and certificates of fewer than 30 credits .
Changes which are deemed to consist of the creation of new concentrations, minors, or
certificates of fewer than 30 credits will require full campus governance review. Written
notice must be provided to the President and the Board of Higher Education 60 days prior
to announcing the change.
Explanation of Graduate and Undergraduate Certificates
Supplemental Guidelines for Undergraduate Certificate Proposals
Supplemental Guidelines for Graduate Certificate Proposals
Program Review Process for Certificates Fewer Than 30 Credits
b. Name changes.
Changes to the name of a program will require full campus governance review and must
be approved by the President and the Vice Chancellor of the Board of Higher Education.
The request for approval should include an explanation of the reasons for the name change.
3. Material and substantial changes
Proposals, other than of the kinds described above, to materially and substantially change a program, must be reviewed and approved under a process deemed appropriate by the Vice President for Academic Affairs. In such cases, the Provost's office will notify the Vice President of the proposed change in a brief written description. Once the Vice President has determined whether the proposed change should be reviewed under the same procedures applicable to new programs or under some less comprehensive procedure, the Provost's Office will so notify the Faculty Senate and the department.
4. Other changes
All other proposed changes will require full campus governance review.
General Information and Definitions
Program Approval Procedures
Policy and Procedures: Termination of Existing Programs
Approval Guide Contents