Staff Resources
Dean’s Master Calendar 2009 - 2010
September | October | November | December
January | February | March | April | May | June | July | August
During September
Reminder: Please send event information and news and/or story ideas about faculty, students, alumni, or programs to Sabine Cray for use in the SBS electronic newsletter and website.
September 1
Department head or chair completes Section 1 of the Annual Faculty Report and Evaluation Form and distributes to faculty members.
September 1
Department heads or chair must, within 60 days of the start of the fall semester, notify all members in their departments who are scheduled for review to the rank of Senior Lecturer and Senior Lecturer II.
September 1
Department heads and chairs must, within the first three weeks of the semester, notify all members of their departments who are scheduled for reappoints or tenure consideration during the semester that a review of their records will be made for the purpose of personnel recommendation.
September 24
Copy of spring semester proposed Continuing & Professional Education course offerings due in the Continuing & Professional Education Academic Programs Office.
September 25
College Research Grant Applications are due to the Associate Dean for Research.
September 25
Notice due in Provost's Office of all proposed changes in academic undergraduate programs (majors, minors, concentrations and certificates) to be published in the 2009-10 Guide to Undergraduate Programs. Program changes must be approved through the appropriate process to be included in the Guide (contact the Provost's Office for information on approval requirements).
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During October
Reminder: Please send event information and news and/or story ideas about faculty, students, alumni, or programs to Sabine Cray for use in the SBS electronic newsletter and website.
During October
Department personnel committees should select nominees for the Samuel F. Conti Faculty Fellowships, College Teaching Awards, University Distinguished Outreach awards, and the University Distinguished Professorship, and begin the process of preparing nomination materials for submission to the Dean’s Office.
October 2
Recommendations due in deans' offices for reappointment or expiration of appointment of faculty members in second year of service whose current appointments expire August 31, 2010.
October 6
Deadline for submission to department heads of sabbatical leave reports for all those who took sabbatical leaves during the academic year 2008-09.
October 15
Deadline for deparments to notify the Provost's Office of intentions to invite exchange faculty from other UMass campuses for the following academic year.
October 16
Faculty members submit completed Annual Faculty Report and Evaluation Form (Sections II-V) to department heads or chairs. If applicable, alternative department or program chair completes Section VI.
October 17
Fall Open House for Prospective Students.
October 23
All nominations for 2009-2010 Distinguished Teaching Awards due in Provost's Office. Faculty may nominate teaching assistants/associates. Current and former students may nominate faculty and teaching assistants/associates.
October 30
Anomoly recommendations due in departmental offices.
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During November
Reminder: Please send event information and news and/or story ideas about faculty, students, alumni, or programs to Sabine Cray for use in the SBS electronic newsletter and website.
November 6
Department heads' and chairs' recommendations for tenure and associated promotions for those faculty members whose tenure decision year is 2009-2010 due in deans' offices.
November 6
Department personnel committee and department head or chair returns completed Annual Faculty Report and Evaluation Form (Sections VII-VIII) to the faculty member.
November 6
Applications for sabbatical leaves for 2010-2011 are due in department offices.
November 9
Recommendations due in Provost's Office for reappointment or expiration of appointment of faculty members in second year of service whose current appointments expire August 31, 2010.
November 16
Copy of Summer Session 2010 proposed course offerings due in the Continuing & Professional Education Academic Programs Office.
November 20
Faculty member completes Section IX of Annual Faculty Report and Evaluation Form, retains one photocopy and returns original to department head or chair.
November 20
Recommendations due in deans' offices for reappointment or expiration of appointment of faculty members in first year of service whose current appointments expire August 31, 2010.
November 20
Copy deadline for Guide to Undergraduate Programs.
November 27
Dean’s Office sends Chair and Directors FY ’09 Part-time request form.
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During December
Reminder: Please send event information and news and/or story ideas about faculty, students, alumni, or programs to Sabine Cray for use in the SBS electronic newsletter and website.
December 7
Department head or chair retains one photocopy and sends completed original Annual Faculty Report and Evaluation Form to the dean.
December 11
Anomaly recommendations due in deans' offices with department personnel committee's recommendation.
December 11
Sabbatical leave reports for 2008-2009, with department head's or chair's summary, due in deans’offices.
December 14
Sabbatical leave requests for 2010-2011 (1st semester, 2nd semester, or entire year), approved by department heads or chairs, due in dean's offices.
December 14
Reminder to chairs and director to begin collecting the following award nominations: Conti, Lilly, College Teaching and Distinguished Professorship.
December 15
Notification of reappointment or expiration of appointment of faculty members in second year of service whos current appointments expire August 31, 2010. If an initial two-year appointment terminates during an academic year, notification of reappointment or expiration of appointment must be given at least 6 months in advance of termination.
December 15
Print and electronic reserve listings for Wintersession and for the spring semester must be submitted to the Library by this date. Materials received after this date will be processed on a first-come, first-served basis.
December 31
Dean retains one photocopy of completed Annual Faculty Report and Evaluation Form and forwards original to the Provost. If the dean makes any comments, the dean shall send a copy of this final page to the faculty member and the appropriate department head or chair when the dean forwards the form to the Provost.
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During January
Reminder: Please send event information and news and/or story ideas about faculty, students, alumni, or programs to Sabine Cray for use in the SBS electronic newsletter and website.
January 4
Deans' recommendations for tenure and associated promotions for those faculty members whose tenure decision year is 2009-2010, second semester, due in the Provost's Office.
January 4
Faculty members who are scheduled for Periodic Multi-Year Review during 2009-2010 must submit review materials to the department head or chair.
January 15
Nominations for Samuel F. Conti Faculty Fellowships from department heads and chairs due in academic deans' offices.
January 15
FY ’10 Part-time funding request form due in the Dean’s Office.
January 19
Recommendations for promotions not associated with tenure due in deans' offices.
January 22
Anomaly recommendations due in Provost's Office.
January 22
Recommendations due in Provost's Office for reappointment or expiration of appointment of faculty members in their first year of service whose current appointments expire August 31, 2010.
January 29
The faculty member under consideration for promotion to Senior Lecturer and Senior Lecturer II submits his or her portfolio to department head or chair.
January 29
Sabbatical leave reports for 2008-2009, with dean's summary, due in Provost's Office.
January 29
Sabbatical leave requests for 2010-2011, approved by deans, due in Provost's Office.
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During February
Reminder: Please send event information and news and/or story ideas about faculty, students, alumni, or programs to Sabine Cray for use in the SBS electronic newsletter and website.
February 1
Nominations for Lilly Teaching Fellowships from department heads and chairs due in the Center for Teaching.
February 5
College Teaching Award nominations from Departments are due in the Dean’s Office.
February 5
Nominations for University of Massachusetts Amherst Distinguished Achievement Awards due in External Relatons and University Events Office.
February 12
Department course proposals and scheduling materials for Spring 2011 due in the Academic Scheduling Office.
February 12
Dean sends Chairs and Directors preliminary FY ’09 budget information.
February 15
University Distinguished Professorship nominations from Departments are due in the Dean’s Office.
February 19
Samuel F. Conti Faculty Fellowship nominations from academic deans are due in the Office of Research Affairs.
February 22
Deans' recommendations for promotions not associated with tenure due in the Provost's Office.
February 25
Nominations for the Distinguished Academic Outreach Awards due in the Office of University Outreach.
February 25
Copy of fall 2010 proposed Continuing & Professional Education course offerings due in the Continuing Education & Professional Academic Programs Office.
February 26
Department Personnel Committee recommendation for promotion to Senior Lecturer and Senior Lecturer II due to department head or chair.
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During March
Reminder: Please send event information and news and/or story ideas about faculty, students, alumni, or programs to Sabine Cray for use in the SBS electronic newsletter and website.
March 1
Notification of reappointment or expiraton of appointment of faculty members in their first year of service whose current appointments expire August 31, 2010. If an initial one-year appointment terminates during an academic year, notification of reappointment must be given at least 3 months in advance of its termination.
March 2
Recommendations due in deans' offices for reappointment of faculty members in their second or later year of service whose current appointments expire August 31, 2011.
March 2
Mini Tenure Reviews due in Dean's Office.
March 5
College Teaching Award winners due in the Center for Teaching.
March 2
College Research Grant Applications are due to the Associate Dean for Research.
March 5
Tenure recommendations for faculty members whose tenure decision year is 2009-2010 first semester, due in Dean's Office.
March 5
Off-cycle Tenure Reviews due in Dean's Office.
March 5
Periodic Multim-Year Review cases from departments are due in Dean's Office for SBS Executive Committee.
March 6
Faculty Research Grant/Healey Endowment Grant applications due in the Office of Research Affairs.
March 15
Department head or chair recommendation for promotion to Senior Lecturer and Senior Lecturer II due to the college level review committee.
March 19
Notification of faculty members granted sabbatical leaves for 2010-11 (except those being considered for tenure).
March 22 (For internal Dean’s Office use)
Dean’s office begins College Executive Committee election process by confirming FY’11 status of current members, and requesting Chairs to confirm a list of faculty eligible for election.
March 24
Nominations for the 2010-2011 Distinguished Faculty Lecture Series due in Provost's Office.
March 26
Nominations for Honorary Degrees to be awarded at Commencement 2010 due in the External Relations and University Events Office.
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During April
Reminder: Please send event information and news and/or story ideas about faculty, students, alumni, or programs to Sabine Cray for use in the SBS electronic newsletter and website.
April 2
Final date for faculty members to apply for cancellation of previously approved full-time sabbatical leaves commencing in 2010-2011, or for conversion of previously approved full-year sabbatical leaves commencing in 2010-2011 to half-year sabbatical leaves to be taken in either semester of 2010-2011. (Conversions from half-year to full-year sabbaticals may still be approved at the discretion of the dean.)
April 2
Final date for faculty members to apply for cancellation of previously approved leaves without pay for either or both semesters, 2010-11. (Applications for leaves without pay in 2010-11 may, however, be considered after this date.
April 2
College level review committee recommendation for promotion to Senior Lecturer and Senior Lecturer II due in the Dean's Office.
April 2
Nominations for Outstanding Accomplishments in Research and Creative Activity Awards due in the External Relations and University Events Office.
April 6
Recommendations due in Provost's Office for reappointment of faculty members in their second or later year of service whose current appointments expire August 31, 2011.
April 6
Mini-tenure cases due in Provost's Office.
April 9
Tenure recommendations for faculty members whose tenure decision year is 2010-2011 first semester, due in Provost's Office.
April 9
Off-cycle tenure reviews due in Provost's Office.
April 14
Annual "Celebration of Teaching" Dinner, 6:00-9:00, Campus Center Auditorium.
April 15
Distinguished Academic Outreach Awards Reception.
April 21
Dean's Office will notify departments of their faculty members who are scheduled for Periodic Multi-Year Review during academic year 2010–11.
April 23
Dean's recommendation for promotion to Senior Lecturer and Senior Lecturer II due in the Provost's Office.
April 23
Department heads and chairs must notify departments of their faculty members who are scheduled for Periodic Multi-Year Review during academic year 2010-2011.
April 30
Copy of Wintersession proposed Continuing & Professional Education course offerings due in the Continuing Education & Professional Academic Programs Office.
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During May
Reminder: Please send event information and news and/or story ideas about faculty, students, alumni, or programs to Sabine Cray for use in the SBS electronic newsletter and website.
May 1
No offer of appointment for Fall 2009 to faculty members at another college or university should be made after this date without special clearance (AAUP standard).
May 3 (For internal Dean’s Office use)
Dean’s Office begins to plan end-of-year staff luncheon.
May 4
30th Annual Research Recognition Dinner sponsored by the Vice Chancellor for Research and Engagement.
May 14
Graduate Commencement
May 15
Faculty members should not resign after this date (AAUP standard).
May 15
Undergraduate Commencement
May 21-23
Alumni Weekend.
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During June
Reminder: Please send event information and news and/or story ideas about faculty, students, alumni, or programs to Sabine Cray for use in the SBS electronic newsletter and website.
June 15
Print and electronic reserve listings for the fall semester must be submitted to the Library by this date. Materials received after this date will be processed on a first-come, first-served basis.
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During July
Reminder: Please send event information and news and/or story ideas about faculty, students, alumni, or programs to Sabine Cray for use in the SBS electronic newsletter and website.
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During August
Reminder: Please send event information and news and/or story ideas about faculty, students, alumni, or programs to Sabine Cray for use in the SBS electronic newsletter and website.
August 6
The Dean submits the 2009-10 Annual Periodic Multi-Year Report to the Provost.
August 15
Notification of reappointment or expiration of appointment of faculty members in their second or later year of service whose current appointments expire August 31, 2011. If an appointment terminates during an academic year, notification of reappointment or expiration of appointment must be given at least 12 months in advance of its termination.
August 15
University procedures require that faculty members being considered for tenure be notified of the award of tenure, or of one-year terminal appointments, no later than this date.
August 23
Dean’s Office begins to plan New Faculty Reception for fall.
