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Organizational Meeting Minutes
09/06/2005 - Annual Opening Meeting
We had an enormously successfully opening meeting with almost 40 people in attendance.
- President welcomed the group, and opened the meeting.
- Captain addressed the group
- Quick explanation of Rules of Order
- Announcement of scheduling problems: Mon, Wed as planned, however we have lost our Friday room reservation. Saturday is 30 minutes shorter than we would like.
- Website and publicity thus far successful! almost 15,000 hits on the website, many hundreds from the res halls just within the last week or so.
- Beginning of year publicity campaign
- Members chose "publicity zones" for postering.
- Posters were distributed.
- Smith college / 5 college affiliation and collaboration
- Jenny invited all UMASS TKD members to practice at Smith. The two teams are closely affiliated, and are interested in sharing resources.
- We will be in contact with Amherst college to encourage collaboration with them as well.
- Team logo discussion:
- Patches:
- 50 piece order minimum, sizes 1” to 12”
- No setup fee, many colors are easy
- First time orders take 8 weeks
- 3” patch costs $2.30 per piece, 6” costs $6.54
- Silkscreening
- 6 piece minimum order
- image size up to 12”
- Setup fee is around $50 for black and white, more for color
- Per-print charges are $1.95 for 1 color, or $3.75 for 3 color
- Can print on T-shirts, Uniforms, Bags, etc
- A vote was held to determine whether the team was more interested in silkscreening, or patches. 23 favored silkscreening, 1 favored patches.
- Lauren offered to check for competitive quotes on silkscreening
- A vote was held to determine whether the team wanted to allocate team funds for silkscreening setup so that we can have a team uniform. 34 voted in favor, there was no opposition, and 2 abstentions.
- Next wholesale order
- The membership questioned whether or not we wanted to wait until we have a logo before placing our next order.
- It was determined that we should find out whether we can get silkscreening on already owned equipment.
- A vote was held on the question of whether we should have a wholesale order 2 weeks from today: 26 voted yes, there was no opposition.
- Monthly senior belt meetings
- Meetings are for senior belts to discuss teaching and curriculum, and consult with the chief instructor.
- Shall we have them? 29 voted yes, there was no opposition.
- When shall we meet? To be determined on discussion list
- The membership expressed a desire for the senior belts to maintain "strong communication".
- Belt test schedule for the year
- It was determined that we could not at this point decide on a schedule for the Spring.
- It was decided that we should have 2 tests during the Fall term (28 voted in favor of 2 tests, 2 voted in favor of 3 tests)
- New curriculum
- The new chief instructor will present his own curriculum in consultation with all of the senior belts, this draft is a tool for discussion, and to get things moving.
- As with all curricula, the point is not to enumerate every single item on a belt test, rather to help students and teachers understand the focus of the curriculum and what range of techniques people should concentrate on at which belt levels.
- Motion: What does the group think of the belt test fees?
- If we want to hold black belt tests, we should offer to pay expenses for masters who travel to help officiate.
- 30 voted in favor, 1 voted in opposition
- Motion: What does the group think of essays for colored belts?
- The membership was divided on this question. Many felt that an oral examination would be more appropriate, others felt that an examination wasn't a good idea at all, others supported the idea of essays at each colored belt level. The decision will ultimately be made by the new chief instructor.
- Standardization of teaching
- Benjamin put forward a motion that we standardize some portion of each class to aid in consistency of instruction.
- The determination will ultimately be made by the new chief instructor, but the membership presented a variety of opinions.
- Many people agreed with the idea of a standardized framework for the beginning of class, but it was argued that there should always be variety in the exact exercises so that we stretch and work different muscle groups.
- Nominations of candidates for all team offices
- Treasurer: Kyle
- Captain: Lauren, Tom, Mike Yao
- President: Lauren, Francine, Brian
- Chief Instructor: Mike Ro, Hans, David, Jaremiah
- Schedule elections
- Elections will occur once each Chief Instructor candidate has had a chance to teach so that the team can evaluate their teaching style.
05/07/2005
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Discussion was held as to the election procedure for the Fall election of a new chief instructor.
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The Constitution of the team was amended by unanimous vote to create the position of Team Captain.
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Election was held for the newly created office of Team Captain. Tom Heydt-Benjamin was elected to this office.
03/05/2005
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The group voted on which Spring competitions to attend. It was decided that the team would compete at Yale and Columbia
02/05/2005
On the 5th a successful organizational meeting was held, with 32 members in attendance. The following were the items of business that were discussed:
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A resolution was introduced by Tom that the team join the Collegiate Taekwondo League. Lauren seconded the motion, and the vote was unanimously in favor.
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Tom proposed that organizational meetings be scheduled for the first Saturday of the month for the first 15 to 30 minutes of practice. Lauren seconded the motion. The motion carried with 31 voting yes, and one abstention.
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There was discussion of a cell phone policy, with the resulting vote deciding that the instructor should assign pushups to the entire group if a cell phone rings disrupting practice. As with all things, there will be no penalty if a special reason for needing to take a call is discussed with the instructor prior to practice.
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The group voted unanimously in favor of instructor assigned lateness penalties such as pushups for tardy students. We have all resolved to come EARLY for class rather than late.
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The practice schedule was modified by Kyu such that there will be a special focus for each practice. The changes are now reflected on the website schedule.
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An election was held for the office of president, and Lauren was elected president of the team. The team officers now consist of Kyu Cho: chief instructor, Lauren: president, Ava Heydt-Benjamin: treasurer (with Tom serving as her designated helper).
These minutes are respectfully submitted by Ava Dawn Heydt-Benjamin, Treasurer.
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