Constitution of the University of Massachusetts Amateur Radio Club

Article I
Name

Section 1
The name of this organization shall be the University of Massachusetts Amateur Radio Club (UMARC), and may be referred to at the UMASS Amateur Radio Club or the UMASS Ham Radio Club.

Article II
Objectives

Section 1
To raise awareness of licensed amateurs in the community through public service communications and operations, as well as demonstrations to the general public.

Section 2
To provide emergency communications in the event of a natural disaster in the community.

Section 3
To help in the advancement of amateurs, by aiding in the Theory and Morse elements of FCC amateur license upgrading exams.

Section 4
To assist in the licensing preparation process of non-amateurs into the exciting world of amateur radio.

Section 5
To provide a location for non-licensed individuals and licensed amateurs to get together to operate over the amateur designated frequencies.

Section 6
To provide and maintain a repeater on one or more amateur bands to assist in the relay of traffic over amateur designated frequencies. This shall be done in accordance with Federal Aviation Administration and Federal Communications Commission guidelines, local ordinances, and university policies.

Article III
Membership

Section 1
Membership in the University of Massachusetts Amateur Radio shall be open to all men and women of the University of Massachusetts at Amherst, the entire 5-college community, their dependents, staff, faculty, Alumnus, and distinguished radio amateurs.

Section 2
Membership is not restricted to those individuals who currently or has ever possessed a primary/station amateur radio license.

Section 3
Members will gain and hold the status of a “Voting Member” if the following three conditions are met:
1)They must attend 2 official club meetings before becoming Voting Members,
2)They must be currently enrolled Undergraduates at the University of Massachusetts who have paid their Student Activities Fee,
3) They must hold a current United States amateur radio license or equivalent.

Section 4
Voting Members who miss two (2) consecutive club meetings, will be removed from the current club Voting Member Roster, and will not be counted as current voting members until they attend another official club meeting. At that time, their Voting member status will be revived, and will be counted for elections, impeachment proceedings, and decision making.

Article IV
Officers

Section 1
The Amateur Radio Club will have a President and a Vice President elected once a year, towards the end of the spring semester, at the last official club meeting. In addition, there will be a Treasurer and a Secretary elected at that same time. The Term of Office for these four positions shall go into effect immediately thereafter, and will serve their position until the election the following year.

Section 2
Any officer in an elected position can be impeached if 50% +1 of ALL current Voting Members so vote at any official meeting. Before such an impeachment vote takes place, all current voting members must be notified by either telephone, letter, or e-mail as to which meeting said vote will take place, and under what circumstances the impeachment is under.

Section 3
At the end of the spring semester when terms of office expire, elections will be held for officers of the next term. At this election, a club member may be voted into an office position by being democratically voted in by a 50% +1 majority vote of current Voting Members of the Club at the meeting.

Section 4
Additional office positions and titles may be added to the constitution on a need basis. (i.e. repeater trustee, station trustee, webmaster, etc.). Their job description and term will be written in an amendment to this constitution following SGA and Club guidelines. These positions follow the same guidelines for election and impeachment (50% +1) as all other offices hold.

Section 5
Pending the approval of the executive committee to hold a vote, should a current officer position be vacant (i.e. the student has withdrawn from the University, semester off, etc.), any active Club Member may fill the position by being voted in by 50% +1 majority vote of current Voting Members of the club at any official club meeting.

Section 6
Should no ine member receive a 50% + 1 majority vote at the election meeting for any particular position, one of three actions may occur. Based on a majority vote, the current voting members who attend the election meeting may choose to:
1) Start over again by re-nominating members and voting at that meeting,
2) Having the club president (or executive officer in charge) choose another official meeting date before the end of the spring semester to hold another vote for seats not already voted upon and won for the following year (must notify all voting members of the updated schedule of one more meeting), or
3) Wait until the following semester to vote at the first official club meeting under the voting guidelines for vacant officer positions.

Section 7
The previous year's retired officers will become an advisory board to the new officers and will assist them in learning their new positions.

Article V
Officer Responsibilities

Section 1
The executive officers shall consist of president, vice president, treasurer, and secretary.

Section 2
The duties of the president include finalizing the official Schedule of Events, meetings and function dates/times, and club operating hours and policies. He/She will primarily run the club meetings, with the assistance of the Vice President and all other officers. Other tasks may also be designated to the President’s list of responsibilities, as deemed necessary by the executive officers.

Section 3
The Vice President Shall act as the second Man/Woman in the club and will assist the President with his/her duties. He/She will run club meetings in the absence of the president, and will give the president (and all other absent executive members) a copy of the meeting's minutes.

Section 4
The Treasurer of the Club shall be responsible for the funds that the club maintains through the University RSO account system. Should the treasurer not be available to conduct club business that is of a timely manor, any other executive officer holding a signature card responsibility may perform his/her tasks.

Section 5
The Secretary of the club shall be responsible for taking minutes at all official club meetings. Should he/she not attend a certain meeting or is incapable of fulfilling this task, any club member may temporarily fill this position. The secretary shall return to his/her post as soon as they return/are able. They are also responsible for organizing and finalizing the End of the Year Report.

Article VI
Meetings

Section 1
Meetings shall try to be held at least once a month, depending upon the circumstances surrounding snow days, university holidays, vacations, and natural disasters. The schedule of upcoming meetings shall be updated and sent to all members, as well as posted on the World Wide Web page of the Club. Currently, that address is: http://www.umass.edu/rso/hamradio

Section 2
Special Meetings, office hours, and station operating times shall be decided by the President (or executive officer in charge) after discussion with all other executive officers of the club.

Article VII
Amendment and Articles

Section 1
This constitution may be amended at any official club meeting by a 50% +1 vote of all current Voting Members. A new copy of the constitution must then be sent/given to each and every member of the Amateur Radio Club. Every attempt to do this in a timely manner shall be made.

Section 2
Articles to this Constitution shall be governed as Amendments per Article VII, Section 1. Any Amendment made to the Constitution has to follow the approval of the Student Government Association (SGA) via Secretary of Registry.

Section 3
This club constitution will remain valid and in effect until ratified once again. (Revised November 4, 1997)