Retired Faculty Association

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BY-LAWS OF THE RETIRED FACULTY ASSOCIATION

 PREAMBLE

            The retired faculty of the University of Massachusetts Amherst has given many years of service to the University and consequently possesses a store of knowledge, experience and wisdom relating to student, faculty and administrative matters on campus.

             Although retired from active duty status, many wish to continue in a constructive relationship with the University, making professional contributions when invited to do so. This desire of retired faculty to continue some limited association with the University is shared by the administration, which has made certain facilities available and has expressed the wish to be helpful to retired faculty.

The aims of the Retired Faculty Association [in these by-laws, RFA] are: (1) to facilitate constructive contributions by its members to the University; (2) to ascertain the relevant needs of retired faculty and to communicate this information to the administration; and (3) to promote social and intellectual interaction among its members.

The by-laws set forth below are designed to enable the membership of the Retired Faculty Association to achieve these aims.

ARTICLE I Name

The name of the Association shall be "University of Massachusetts Amherst Retired Faculty Association"

ARTICLE II Membership 

SECTION I. Eligibility

(1)  All members of the faculty of the University of Massachusetts Amherst who have retired are regarded as Active Members of the RFA.
(2)  The term "faculty" shall be interpreted to include all holders of standard faculty ranks, members of the professional staff of the library, those holding academic research appointments in departments or other academic units, and members of the retired professional staff whose responsibilities included classroom teaching or internship supervision.
(3)  Active Members.  All retired faculty, as defined above, shall have full voting rights and such other rights and privileges as determined under these by-laws.
(4)  Associate Members.  Retired faculty members and librarians of other colleges or universities, spouses of Members, and widows or widowers of persons who qualified for membership may become Associate Members upon request to the Executive Director. All Members and  Associate Members other than spouses of Members shall receive the RFA meeting notices.  Associate Members shall not enjoy voting rights, but can participate fully in all other RFA activities.

ARTICLE III Officers and Committees

SECTION I. Officers

(1)  The officers of the RFA shall be a President, Vice President, Executive Director, Secretary and Treasurer.
(2)  The President shall chair all meetings of the RFA and its Executive Committee, shall appoint the members of ad hoc and standing committees, and shall serve as spokesperson of the RFA with the advice and consent of the Executive Committee or of the membership as expressed at a regular meeting. The President will serve as Past President for the year following his/her term.
(3)  The Vice President shall carry out the duties of the President in the event of his/her absence or incapacity, arrange for entertainments at the annual social events, and perform such other duties as may be assigned by the President or the Executive Committee.
(4)  The Secretary shall keep minutes of the regular meetings of the RFA and its Executive Committee.
(5)  The Treasurer shall accept all incoming funds, make authorized disbursements, and keep records of income and expenditures. The Treasurer's books shall be examined annually by members of the Executive Committee prior to the first fall meeting. At the first fall meeting, the Treasurer shall give an annual report of the financial standing of the RFA.
(6)  The Executive Director shall maintain the membership roster, send out notices of upcoming meetings, place appropriate notices on the UMass website and maintain and update the RFA web page. The Executive Director shall also schedule meeting rooms, arrange refreshments for meetings, make the arrangements for the location and menus for the annual social events, operate the projector and public announcement system for each meeting, and perform such other duties as may be assigned by the President or the Executive committee.
(7)  The Past President will provide continuity in governance and perform such duties as may be assigned by the President or the Executive Committee

SECTION II. Committees

(1)  The Executive Committee shall consist of the officers of the RFA as set forth in SECTION I. above, the immediate Past President, and the Chairman of the Program Committee. It shall prepare the agenda for the RFA meetings and shall manage the affairs of the RFA, and shall report annually, through the President, its activities to the membership at the first meeting of the academic year. Except for routine expenses, the Executive Committee shall authorize disbursement of funds only for activities specifically approved by a vote of the membership.
(2)  The Nominating Committee, to consist of not less than three or more than five members, shall be appointed by the President. It shall prepare a slate of officers to be submitted to the membership at the next to last meeting of the academic year.
(3)  The Program Committee shall arrange programs for the monthly meetings. It may also recommend to the Executive Committee any additional meetings it deems appropriate.
(4)  Standing Committees may be established by a vote of the membership on recommendation of the Executive Committee.
(5)  Ad Hoc committees may be established either by a vote of the membership at a regular meeting or by Executive Committee action.
(6)  Committee members shall be appointed by the President. Their terms of appointment shall be one year, but may be extended.

ARTICLE IV Election and Terms of Office

SECTION I. Regular Elections

(1)  Election for the offices of Vice President, Secretary, and Treasurer shall take place at the last business meeting of the academic year.
(2)  The Nominating Committee shall submit the name of one candidate for each elective office to the membership at the next-to-last meeting of the academic year so that the slate can be placed on the agenda for the last meeting of the academic year.
(3)  Additional nominations may be made from the floor, providing that the nominator submits a written statement expressing the nomineeís readiness to serve if elected.
(4)  Ties shall be decided by the flip of a coin.

SECTION II. Terms of Office          

(1)  Terms of office for elected officers shall be one year except that the Vice President shall automatically become President at the end of his/her one-year term.
(2)  The Treasurer and Secretary may be re-elected.
(3)  The Executive Director shall be appointed by the Executive Committee for a renewable term of three (3) years.
(4)  Terms of all officers shall begin July 1.

SECTION III. Filling Vacancies

Any vacancies that occur between elections will be filled by the Executive Committee from the list of active members.

 ARTICLE V Responsibilities

The Executive Committee shall implement the following responsibilities of the RFA.
(1)  Maintain and develop liaison with the Provostís Office on matters of mutual concern and interest on campus.
(2)  Sponsor such activities (social, cultural and intellectual) as will promote fellowship among retired faculty
(3)  Represent the positions of the RFA, as approved by the membership, on matters relating to their status as retired persons.

ARTICLE VI Meetings and Quorum

SECTION I. Meetings

Meetings shall be held once a month throughout the academic year, September to May, excepting January. Other meetings may be called by the President with the approval of the Executive Committee.

SECTION II. Notices

Notices of all meetings shall be sent to the membership no fewer than ten (10) calendar days before the scheduled date.

SECTION III. Agenda

Agendas for meetings at which formal business will be transacted shall be prepared by the Executive Committee and included in the meeting notices.  For other meetings, no agenda is required.

SECTION  IV. Quorum 

For any meeting requiring an agenda, a quorum of at least 15 Active Members is required. If a quorum is not present, the President at his/her discretion may hold the meeting, but for the purpose of discussion only.

 ARTICLE VII Dues

SECTION I. Dues

Thanks to the allocation of funds to the Association by the Provost, no dues are currently required. In the event that funding from the Provost should cease or should prove insufficient to meet the operational needs of the Association, the Executive Committee shall call a meeting of the membership at the earliest opportunity to establish a dues schedule.

SECTION II. Fund Raising

Such matters as fund-raising for special purposes, admission fees to certain RFA sponsored events, and appeals for contributions shall require approval by the membership at a business meeting on recommendation by the Executive Committee.

ARTICLE VIII Amendments

(1)  Amendments to these by-laws may be recommended either by the Executive Committee or by petition submitted to the Executive Committee by at least ten (10) members.
(2)  Amendments shall be presented to the membership in the agenda of the meeting at which they are to be considered, assuming a quorum of at least 15 Active Members is present.
(3)  An amendment must be ratified by a two-thirds (2/3) vote of those present and voting at the meeting at which it is to be considered, assuming a quorum of at least 15 members is present.

 ARTICLE IX Dissolution

In the event that the Executive Committee decides, for whatever reasons, that the RFA should be dissolved, it shall call a regular or business meeting to submit its recommendation to the membership for a vote. At such a meeting a quorum shall consist of those present. If dissolution is voted, any outstanding debts shall be satisfied and any remaining monies shall be contributed to the University of Massachusetts Amherst to be used solely for scholarship support for students enrolled on the University of Massachusetts Amherst campus.

Revised:  10/10/1987; 12/15/1987; 02/02/1988; 09/11/1991; 04/07/1992; 02/10/1993; 04/13/1994; 02/08/1995; 09/13/2000; 11/14/2001; 10/12/2005; 10/11/2017.

 
 

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