BY-LAWS OF THE RETIRED FACULTY ASSOCIATION
The retired faculty of the University of Massachusetts at Amherst
[in these by-laws, UMass, Amherst] has given many years of service to the University and consequently possesses a store of knowledge, experience and wisdom relating to student, faculty and administrative matters on campus.
Although retired from active duty status, many wish to continue in a constructive relationship with the University, making professional contributions when invited to do so. This desire of retired faculty to continue some limited association with the University is shared by the administration, which has made certain facilities available and has expressed the wish to be helpful to retired faculty.
The aims of the Retired Faculty Association [in these by-laws, RFA] are: (1) to facilitate constructive contributions by its members to the University, (2) to ascertain the relevant needs of retired faculty and to communicate this information to the administration; and (3) to promote social and intellectual interaction among its members.
The by-laws set forth below are designed to enable the membership of the Retired Faculty Association to achieve these aims.
ARTICLE I Name
The name of the Association shall be University of Massachusetts, Amherst, Retired Faculty Association
ARTICLE II Membership
SECTION I. Eligibility
(1) All members of the faculty of UMass, Amherst who have retired shall be eligible to become Members of the RFA.
(2) The term “faculty” shall be interpreted to include all holders of standard faculty ranks, members of the professional staff of the library, and those holding academic research appointments in departments or other academic units.
(3) Active Members. All retired faculty members and librarians are eligible for Active Membership with full voting rights and other rights and privileges as determined under these by-laws.
(4) Associate Members. Retired faculty members and librarians living outside the Amherst area, retired faculty members and librarians of other colleges or universities, and widows or widowers of persons who were eligible for Active or Associate Membership, may become Associate Members upon payment of Associate Member dues. Spouses of Active or Associate Members qualify as Associate members without payment of dues. All Associate Members other than spouses of Members shall receive the RFA meeting notices.
SECTION II. Voting Members
(1) Active voting members shall include Annual Members (all those who pay annual dues) and Lifetime Members (those who pay lifetime dues).
(2) Associate Members shall not enjoy voting rights, but can participate fully in other RFA activities.
ARTICLE III Officers and Committees
SECTION I. Officers
(1) The officers of the RFA shall be a President, Vice President, Secretary and Treasurer.
(2) The President shall schedule meeting rooms, arrange refreshments for meetings, chair all meetings of the RFA and its Executive Committee, shall appoint the members of ad hoc and standing committees, and shall serve as spokesperson of the RFA with the advice and consent of the Executive Committee or of the membership as expressed at a regular meeting.
(3) The Vice President shall carry out the duties of the President in the event of his/her absence or incapacity, and make the arrangements for the Holiday and Spring Dinners.
(4) The Secretary shall keep minutes of the regular meetings of the RFA and its Executive Committee. The Secretary also shall send out notices of upcoming meetings and shall place appropriate notices on the UMass website. In cooperation with the Treasurer, the Secretary shall maintain the membership roster.
The Treasurer shall collect the membership dues, make authorized disbursements, keep records of income and expenditures, and in cooperation with the Secretary, shall maintain the membership roster. The Treasurer’s books shall be audited annually prior to the first fall meeting. At the first fall meeting, the Treasurer shall give an annual report of the financial standing of the RFA. The auditor shall be appointed annually by the Executive Committee from the active membership not holding an elective office or appointment in the Association at that time.
SECTION II. Committees
(1) The Executive Committee shall consist of the officers of the RFA as set forth in
SECTION I. above, the immediate Past President, and the Chairman of the Program Committee. It shall prepare the agenda for the RFA meetings and shall manage the affairs of the RFA, and shall report annually, through the President, its activities to the membership at the first meeting of the academic year. Except for routine expenses, the Executive Committee shall approve disbursement of funds only for activities specifically approved by a vote of the membership.
(2) The Nominating Committee, to consist of not less than three or more than five members, shall be appointed by the President. It shall prepare a slate of officers to be submitted to the membership at the next to last meeting of the academic year.
(3) The Program Committee shall arrange programs for the monthly meetings. It may also recommend to the Executive Committee any additional meetings it deems appropriate.
(4) Standing Committees may be established by a vote of the membership on recommendation of the Executive Committee.
(5) Ad Hoc committees may be established either by a vote of the membership at a regular meeting or by Executive Committee action.
(6) Committee members shall be appointed by the President.Their terms of appointment shall be one year, but may be extended.
ARTICLE IV Election and Terms of Office
SECTION I. Regular Elections
(1) Election of the officers shall take place at the last business meeting of the academic year.
(2) The Nominating Committee shall submit the name of one candidate for each office so that the slate can be placed on the agenda for the last meeting of the academic year.
(3) Additional nominations may be made from the floor, providing that the nominator submits a written statement expressing the nominee’s readiness to serve if elected.
(4) Ties shall be decided by the flip of a coin.
SECTION II. Terms of Office
(1) Terms of office shall be one year except that the Vice President shall automatically become President at the end of his/her one-year term.
(2) Officers, other than the President and Vice President, may be re-elected.
(3) Terms of office shall begin July 1.
SECTION III. Filling Vacancies
Any vacancies that occur between elections will be filled by the Executive Committee from the list of active members.
ARTICLE V Responsibilities
The Executive Committee shall implement the following responsibilities of the RFA.
(1) Maintain a file of retired volunteers, including for each volunteer, a list of academic fields or activities in which he/she wishes to contribute.
(2) Maintain and develop liaison with the Provost’s Office on matters of mutual concern and interest on campus.
(3) Sponsor such activities (social, cultural and intellectual) as will promote fellowship among retired faculty.
(4) Represent the positions of the RFA, as approved by the membership, on matters relating to their status as retired persons.
ARTICLE VI Meetings and Quorum
SECTION I. Meetings
Meetings shall be held once a month throughout the academic year, September to May, excepting January. Other meetings may be called by the President with the approval of the Executive Committee.
SECTION II. Notices
Notices of all meetings shall be sent to the membership no fewer than ten (10) calendar days before the scheduled date. Notices for the first two (2) meetings in the academic year shall be sent to last year’s paid-up members. Notices shall be sent to newly retired faculty/librarians for two meetings after the date of their retirement.
SECTION III. Agenda
Agendas for meetings at which formal business will be transacted shall be prepared by the Executive Committee and included in the meeting notices. For other meetings, no agenda is required.
SECTION IV. Quorum
For any meeting requiring an agenda, a quorum is required, said quorum being ten (10) percent of the paid-up membership at that time. If a quorum is not present, the Chair at his/her discretion may hold the meeting, but for the purpose of discussion only.
ARTICLE VII Dues
SECTION I. Dues
Annual and lifetime dues for full and associate members shall be as determines by a vote of the membership at a regular RFA meeting upon the recommendation of the Executive Committee.
SECTION II. Fund Raising
Such matters as fund-raising for special purposes, admission fees to certain RFA sponsored events, and appeals for contributions shall require approval by the membership at a business meeting on recommendation by the Executive Committee.
ARTICLE VIII Amendments
(1) Amendments to these by-laws may be recommended either by the Executive Committee or by petition submitted to the Executive Committee by at least ten (10) paid-up members.
(3) Amendments shall presented to the membership in the agenda of the meeting where they are to be considered.
(4) An amendment shall be ratified by a two-thirds (2/3) vote of those present and voting at the meeting where it to be considered.
ARTICLE IX Relationship with the University
SECTION I. The Role of RFA
As an independent private organization, the RFA may assist its members to provide volunteer services to the University on request, but it cannot act for the University in any way. On request it may speak in support of the University.
SECTION II Consultation
Either party may request consultation on issues of common concern. In the case of the RFA, such a request may be made by the President with the advice and approval of the Executive Committee.
ARTICLE X Dissolution
In the event that the Executive Committee decides, for whatever reasons, that the RFA should be dissolved, it shall call a regular or business meeting to submit its recommendation to the membership for a vote. At such a meeting a quorum shall consist of those present. If dissolution is voted, any outstanding debts shall be satisfied and any remaining monies shall be contributed to UMass, Amherst to be used solely for scholarship support for students enrolled on the UMass, Amherst campus.
Revised: 10/10/1987; 12/15/1987; 02/02/1988; 09/11/1991; 04/07/1992; 02/10/1993; 04/13/1994; 02/08/1995; 09/13/2000; 11/14/2001; 10/12/2005