SmartGrant is a software tool available to faculty and staff that facilitates sponsored activities workflow. Please review the information below for known issues and guides of how to use SmartGrant.
Important User Notes:
- If you need a new sponsor or subcontractor, please submit a request with this new Sponsor/Subcontractor Request form.
- If you don't have a SmartGrant user name because you are new to campus, have been inactivated for some reason, or if you need a different level of access than you currently have, please see this page for information and instructions about Access to OGCA Electronic Data Systems.
- With new version of Routing the user must clear the browser cache upon first use or change the settings in accordance with the document in next bullet in order to view the new routing software.
- Browser settings – critical for proper functioning of SmartGrant. Please see the browser settings document supplied by the vendor for SmartGrant required settings.
- Personnel information in SmartGrant – The data is loaded to SmartGrant directly from the Peoplesoft HR system. Any change requests of data loaded to SmartGrant from the Peoplesoft HR system must be requested through the SmartGrant system staff (link sends email) and will be directed to the Peoplesoft HR system staff
- Using a Professional Name vs. your Legal Name is an option in SmartGrant/JOL. Please complete the Professional Name Request form which will be submitted to HR for entry into the personnel profile and then will be available in SmartGrant
- Email addresses in SmartGrant – The email address loaded to SmartGrant is directly associated with your NETID account email. Any change requests of data loaded to SmartGrant must be requested through the SmartGrant system staff and will be directed to the UMASS IT NETID staff
- Need help? Submit an online ticket
SmartGrant Functionality – Most Significant
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Proposal budget creation
- A "Full Budget" proposal uses the budget engine built into SmartGrant including the personnel file, the fringe tables, the F&A rates, and COLAs. Budget periods may be replicated into out-years
- A "PropXls" proposal does no calculation but allows the user to enter total direct costs and total indirect costs by budget period
- Proposal documents are uploaded (Grants.gov package can be generated and electronically submitted)
- Electronic authorized signature routing and retrieval for internal proposal related forms (IPF)
- Award creation (Obligation management, Budgeted effort stored, Peoplesoft projects and budget interface, Summit Award interface)
- Electronic authorized signature retrieval for internal award related forms (MOU and PIAA)
Guides
Budget
- Create a proposal with a Full Budget
- Create a proposal with a PropXls Budget
- Adding a Subcontract in PropXls
IPF and Attaching Documents
FastGrant
- Create a proposal for Full Budget FastGrant (Grants.gov)
Navigation Message: "Budget detail must be accessed..."
Routing
- Routing map and the Re-Notify Approvers Feature
- Adding or Deleting levels from the Routing map
- Routing Awards