These guidelines pertain to a program of voluntary exchange or reassignment of faculty and librarians from one UMass campus to another for periods not to exceed one year (subject to renewal). The goal of the program is to promote long-term professional growth, renewal, and vitality and to infuse fresh perspectives and new scholarly and teaching emphases into academic departments.
Guidelines and Procedures
- This program is open to faculty and librarians from the Amherst, Boston, Dartmouth, Lowell and Worcester campuses of the University of Massachusetts.
- Faculty members are encouraged to initiate exchanges with prospective exchange partners and host departments. Concurrent conversations should be held with their own department chairs, deans, and provosts. Approvals must be obtained from both participating campuses’ department chairs, deans, and provosts before the exchange can take place. All approvals should be obtained at least one semester before the beginning of the semester in which the exchange becomes effective.
- The easiest exchanges to arrange are probably direct exchanges of person for person. However, as long as the departments, deans, and provosts agree on appropriate financial and personnel arrangements, exchanges need not be person for person in the same specialty area, or even in the same department. Also, pursuant to all approvals, one campus might choose to send a faculty member to another campus, but not receive a faculty member in return from that campus.
- The normal length of an exchange will be either one semester or one year.Exchanges may be concurrent or successive: exchange faculty may be at each other’s campuses at the same time; alternatively, one half of the exchange may follow the other by a semester or a year. Part-time exchanges involving one or more courses are also possible.
- An agreement in writing, detailing the scope of work and responsibility for the visiting exchange professor, must be agreed upon in advance of the exchange. It must be approved by the department chairs, deans, and provosts of the sending and receiving campuses.
- The scope of work and responsibility for the visiting exchange professor shouldnot normally include committee service or academic advising. However, he or she should have the same faculty privileges for the library, computer services, etc., as faculty members at the campus being visited.
- As a supplement to individual contacts between faculty members interested in exchanging positions, the Provosts of the five campuses will annually send a letter to deans and department chairs soliciting information on prospective exchange participants. In addition, departments wishing to invite exchange faculty from other campuses should notify their Provost by October 15 for exchanges to take place the following year. The Academic Advisory Council will then put prospective exchange participants in communication with each other.
- Faculty members participating in an exchange will normally be treated as if on remote assignment from their own campuses, with the home campus continuing to pay salaries and benefits. Faculty on exchange will continue to have their work reviewed by their own departments, deans, and provosts according to their home campus’ personnel policies and standards and will remain members of the bargaining unit from which they come (if applicable). Faculty on exchanges should not lose eligibility for a sabbatical leave by virtue of their being exchange participants.
- Faculty members participating in an exchange will be responsible for their own travel and living arrangements. Resources for travel, lodging, or other expenses associated with the exchange will not necessarily be available from either the sending or receiving campus.
- The Provosts of the five campuses may be consulted to help resolve local issues that present impediments to exchange participation.
- The Provosts of the five campuses shall annually report to the Vice President for Academic Affairs, the chairs of faculty senates and councils, and the presidents of campus bargaining units on the number and type of faculty exchanges and the departments involved on their campuses.
Note: Parts of this document are borrowed, with appreciation, from the Protocol for Faculty Exchanges of the Council of Presidents of New England Land-Grant Universities.