<Master Calendar 2009-2010>

University of Massachusetts Amherst

MASTER CALENDAR 2009-2010

Except as noted (*) the dates listed below are working personnel deadlines.

Every effort must be made to meet them, but they are not legally binding.

Those dates preceded by asterisks are Trustee mandated deadlines, and must be observed.

Printable Word Document of Master Calendar 2009-2010

August 17, 2009		Last day for departments to submit requests to the Registrar's Scheduling Office for clearance of joint evening examination dates for Fall 2009.

August 31, 2009		Graduate degree requirements deadline for September 1, 2009 master’s and doctoral degrees.

September 1, 2009		Application forms for sabbatical leaves available in department offices. The sabbatical leave policy and application are available at: http://www.umass.edu/provost/admin/personnel/index.html

September 1, 2009		Department head or chair completes Section 1 of the Annual Faculty Report and Evaluation Form and distributes to faculty members.

September 1, 2009		Department heads and chairpersons must, within sixty days of the start of the fall semester, notify all members in their departments who are scheduled for review to the rank of Senior Lecturer and Senior Lecturer II.

September 1, 2009		Department heads and chairpersons must, within the first three weeks of the semester, notify all members of their departments who are scheduled for reappointment or tenure consideration during the semester that a review of their records will be made for the purpose of a personnel recommendation.

September 2, 2009		New Faculty Orientation, 9:00 a.m. – 3:00 p.m., Amherst Room, Campus Center, 10th floor.

September 3, 2009		Chancellor and Provost’s Reception for New Faculty, 6:00 p.m. – 7:30 p.m., Hillside.

September 3, 2009		Community Breakfast, 7:30 a.m., Student Union Ballroom

September 4, 2009		September Follow-up Counseling Session for new students.

September 4, 2009		Teaching Assistant Orientation conducted by the Center For Teaching, 8:30 a.m. - 4:00 p.m., Campus Center Auditorium.

September 6-12, 2009		First Week Festivities. Check http://www.umass.edu/first week for a complete schedule.

September 7, 2009		Welcome UMass Amherst Green Barbecue: The Official Welcome to the University for the 2009 – 2010 year! Cultural Connections Concert featuring Cedric Watson and Bijou Creole to follow after the BBQ!

September 7, 2009		Holiday. Labor Day.

September 8, 2009		First day of classes.

September 11, 2009		Final examination requirements from departments due in the Registrar's Scheduling Office for Fall 2009.

September 12, 2009		UMass Amherst Comedy Night featuring Amy Anderson and YouTube Sensation Bo Burnham, 9pm, The Fine Arts Center. (Students only.) $5 tickets available at Fine Arts Center Box Office.

September 17, 2009		Faculty Senate Meeting, 3:30 p.m., Herter 227.

September 21, 2009		Last day for all Undergraduate, Stockbridge and Continuing & Professional Education students to add or drop a course without record (fall semester), or to submit a pass-fail option.

September 21, 2009		Last day for all graduate students to add or drop a course without record (fall semester).

September 22, 2009		"W" Period begins (Undergraduate, Stockbridge and Continuing & Professional Education). "DR" Period begins (graduate).

September 24, 2009		Copy of spring semester 2010 proposed Continuing & Professional Education course offerings due in the Continuing & Professional Education Academic Programs Office.

September 25-27, 2009		Family Weekend Festivities for the families of current undergraduates.

September 25, 2009		Notice due in Provost's Office of all proposed changes in academic undergraduate programs (majors, minors, concentrations and certificates) to be published in the 2009-2010 Guide to Undergraduate Programs. Program changes must be approved through the appropriate process to be included in the Guide (contact the Provost’s Office for information on approval requirements).

September 25, 2009		Department course proposals for Fall 2010 available in the Registrar's Scheduling Office.

September 25, 2009		Faculty Mini Writing Retreat, Faculty Writing Place, 16th floor DuBois Library, 9:00 a.m. - 5:00 p.m.

September 26, 2009		25th Annual Band Day.

September 27, 2009		Amherst 250 Celebration and Parade, 1:00 p.m., downtown Amherst.

October 2, 2009		Recommendations due in deans' offices for reappointment or expiration of appointment of faculty members in second year of service whose current appointments expire August 31, 2010.

October 2, 2009		UMass Faculty Convocation including the installation of Chancellor Robert C. Holub and the presentation of the Awards for Outstanding Accomplishments in Research and Creative Activity, 11:00 a.m., Bowker Auditorium.

October 6, 2009		Deadline for submission to department heads of sabbatical leave reports for all those who took sabbatical leaves during the academic year 2008-2009.

October 9, 2009		Faculty Research Grant/Healey Endowment Grant applications are due in the Office of Research Affairs.

October 12, 2009		Holiday. Columbus Day.

October 13-17, 2009		Homecoming Week Festivities sponsored by the Center for Student Development, http://www.umass.edu/homecoming.

October 13-17, 2009		Volunteer Leaders Conference.

October 13, 2009		Monday class schedule will be followed.

October 15, 2009		Faculty Senate Meeting, 3:30 p.m., Herter 227.

October 15, 2009	*	Deadline for departments to notify the Provost’s Office of intentions to invite exchange faculty from other UMass campuses for the following academic year.

October 16, 2009		Multi-Bands Concert, 8:00 p.m., Fine Arts Center Concert Hall.

October 16, 2009		Faculty members submit completed Annual Faculty Report and Evaluation Form (Sections II-V) to department heads or chairs. If applicable, alternative department or program chair completes Section VI.

October 17, 2009		Fall Open House for Prospective Students.

October 17, 2009		UMass Homecoming Football Game vs. New Hampshire, 3:30 p.m., McGuirk Alumni Stadium.

October 19, 2009		Last day for graduate students to drop courses with a "DR."

October 22, 2009		Last day for Undergraduate, Stockbridge and Continuing & Education students to drop with a "W"(withdrawn)

October 22, 2009		Mid-semester date.

October 23, 2009		Department course proposals for Fall 2010 due in the Registrar's Scheduling Office.

October 23, 2009		Faculty Mini Writing Retreat, Faculty Writing Place, 16th floor DuBois Library, 9:00 a.m. - 5:00 p.m.

October 23, 2009		All nominations for 2009-2010 Distinguished Teaching Awards due in the Center for Teaching. Faculty may nominate teaching assistants/associates. Current and former students may nominate faculty and teaching assistants/associates.

October 26, 2009		Registration begins for Wintersession 2010.

October 30, 2009		Anomaly recommendations due in departmental offices.

November 6, 2009		Department heads' and chairs' recommendations for tenure and associated promotions for those faculty members whose tenure decision year is 2009-2010 due in deans' offices.

November 6, 2009		Department personnel committee and department head or chair returns completed Annual Faculty Report and Evaluation Form (Sections VII-VIII) to the faculty member.

November 6, 2009		Applications for sabbatical leaves for 2010-2011 are due in department offices.

November 9, 2009		Recommendations due in Provost's Office for reappointment or expiration of appointment of faculty members in second year of service whose current appointments expire August 31, 2010.

November 11, 2009		Holiday. Veterans' Day.

November 12, 2009		Faculty Senate Meeting, 3:30 p.m., Herter 227.

November 12, 2009		Spring 2010 course registration begins for undergraduate, graduate, and Continuing & Professional Education students.

November 16, 2009		Copy of Summer Session 2010 proposed course offerings due in the Continuing & Professional Education Academic Programs Office.

November 20, 2009		Faculty member completes Section IX of Annual Faculty Report and Evaluation Form, retains one photocopy and returns original to department head or chair.

November 20, 2009		Recommendations due in deans' offices for reappointment or expiration of appointment of faculty members in first year of service whose current appointments expire August 31, 2010.

November 20, 2009		Copy deadline for Guide to Undergraduate Programs.


November 20, 2009		Faculty Mini Writing Retreat, Faculty Writing Place, 16th floor DuBois Library, 9:00 a.m. - 5:00 p.m.

November 25, 2009		Thanksgiving recess begins after last class.

November 26, 2009		Holiday. Thanksgiving Day.

November 30, 2009		Classes resume.

December 4, 2009		Spring Orientation Session.

December 7, 2009		Department head or chair retains one photocopy and sends completed original Annual Faculty Report and Evaluation Form to the dean.

December 11, 2009		Anomaly recommendations due in deans' offices with department personnel committee's recommendation.

December 11, 2009		Sabbatical leave reports for 2008-2009, with department head's or chair's summary, due in deans’ offices.

December 11, 2009		Last day of classes.

December 11, 2009		Spring Orientation Session.

December 12-13, 2009		Reading Days.

December 14, 2009		Sabbatical leave requests for 2010-2011 (1st semester, 2nd semester, or entire year), approved by department heads or chairs, due in deans’ offices.

December 14, 2009		Final examinations begin.

December 15, 2009		Faculty Senate Meeting, 3:30 p.m., Herter 227.

December 15, 2009	*	Notification of reappointment or expiration of appointment of faculty members in second year of service whose current appointments expire August 31, 2010. If an initial two-year appointment terminates during an academic year, notification of reappointment or expiration of appointment must be given at least 6 months in advance of its termination.

December 15, 2009		Print and electronic reserve listings for Wintersession and for the spring semester must be submitted to the Library by this date. Materials received after this date will be processed on a first-come, first-served basis.

December 15, 2009		Graduate degree requirements deadline for February 1, 2010 master's and doctoral degrees.

December 18, 2009		Last day for departments to submit requests to the Registrar's Scheduling Office for clearance of joint evening examination dates for Spring 2010.

December 18, 2009		Department course proofs for Fall 2010 due in the Registrar's Scheduling Office.

December 18, 2009		Spring Orientation Session.

December 19, 2009		Last day of final exams.

December 21, 2009		Snow day for exams. Semester ends.

December 21, 2009-		Wintersession.
January 16, 2010

December 23, 2009		Last day to add or drop with no record for Wintersession.

December 24, 2009		"W" period begins for Wintersession.

December 25, 2009		Holiday. Christmas.

December 28, 2009		Final grades for all Fall 2009 semester courses must be submitted via SPIRE.

December 31, 2009		Dean retains one photocopy of completed Annual Faculty Report and Evaluation Form and forwards original to the Provost. If the dean makes any comments, the dean shall send a copy of this final page to the faculty member and the appropriate department head or chair when the dean forwards the form to the Provost.


January 1, 2010		Holiday. New Year’s Day.

January 4, 2010		Deans' recommendations for tenure and associated promotions for those faculty members whose tenure decision year is 2009-2010, second semester, due in the Provost's Office.

January 4, 2010		Faculty members who are scheduled for Periodic Multi-Year Review during 2009-2010 must submit review materials to the department head or chair.

January 5, 2010		Last day to withdraw with a "W" for Wintersession.

January 11-15, 2010		Spring Orientation Sessions

January 13, 2010		Office of Faculty Development January Time Management Seminar, Part 1, Location and Time TBD.

January 14, 2010		Office of Faculty Development January Time Management Seminar, Part 2, Location and Time TBD.

January 15, 2010		Nominations for Samuel F. Conti Faculty Fellowships from department heads and chairs due in academic deans' offices.

January 18, 2010		Holiday. Martin Luther King Jr., Day.

January 19, 2010		Recommendations for promotions not associated with tenure due in deans' offices.

January 19, 2010		First day of classes.

January 20, 2010		Wintersession 2010 grades due by 10:00 p.m.

January 22, 2010		Anomaly recommendations due in the Provost's Office.

January 22, 2010		Recommendations due in the Provost's Office for reappointment or expiration of appointment of faculty members in their first year of service whose current appointments expire August 31, 2010.

January 22, 2010		Final examination requirements from departments due in the Registrar's Scheduling Office for Spring 2010.

January 29, 2010		The faculty member under consideration for promotion to Senior Lecturer and Senior Lecturer II submits his or her portfolio to the department head or chair.

January 29, 2010		Sabbatical leave reports for 2008-2009, with dean's summary, due in the Provost's Office.

January 29, 2010		Sabbatical leave requests for 2010-2011, approved by deans, due in the Provost's Office.

February 1, 2010		Last day for all Undergraduate, Stockbridge and Continuing & Professional Education students to add or drop a course without record (spring semester) or to submit a pass-fail option.

February 1, 2010		Armstrong Fund For Science - Contact RL&D

February 1, 2010		Nominations for Lilly Teaching Fellowships from department heads and chairs due in the Center for Teaching.

February 1, 2010		Last day for all graduate students to add or drop a course without record (spring semester).

February 2, 2010		"W" Period begins (Undergraduate, Stockbridge and Continuing & Professional Education). "DR" Period begins (Graduate).

February 4, 2010		Faculty Senate Meeting, 3:30 p.m., Herter 227.

February 5, 2010		Nominations for University of Massachusetts Amherst Distinguished Achievement Awards due in the External Relations and University Events Office.


February 9, 2010		Undergraduate Commencement Student Speaker applications due in the Center for Teaching.

February 12, 2010		Department course proposals for Spring 2011 available in the Academic Scheduling Office.

February 12, 2010		Nominations for the 21st Century Leaders Award due in the Office of External Relations and University Events.

February 15, 2010		Holiday. Presidents’ Day.

February 16, 2010		Monday class schedule will be followed.

February 19, 2010		Samuel F. Conti Faculty Fellowship nominations from academic deans are due in the Office of Research Affairs.

February 19, 2010		Nominations for Graduate School Fellowships for incoming graduate students due in the Graduate Dean’s Office.

February 22, 2010		Deans' recommendations for promotions not associated with tenure due in the Provost's Office.

February 25, 2010		Faculty Senate Meeting, 3:30 p.m., Herter 227.

February 25, 2010		Nominations for the Distinguished Academic Outreach Awards due in the Office of University Outreach.

February 25, 2010		Copy of Fall 2010 semester proposed Continuing & Professional Education course offerings due in the Continuing Education & Professional Academic Programs Office.

February 26, 2010		Department personnel committee recommendation for promotion to Senior Lecturer and Senior Lecturer II due to department head or chair.

March 1 , 2010		Last Day for graduate students to drop courses with "DR."

March 1, 2010	*	Notification of reappointment or expiration of appointment of faculty members in their first year of service whose current appointments expire August 31, 2010. If an initial one-year appointment terminates during an academic year, notification of reappointment must be given at least 3 months in advance of its termination.

March 2, 2010		Recommendations due in deans' offices for reappointment of faculty members in their second or later year of service whose current appointments expire August 31, 2011.

March 5, 2010		Tenure recommendations for faculty members whose tenure decision year is 2010-2011 first semester, due in deans’ offices.

March 6, 2010		Faculty Research Grant/Healey Endowment Grant applications due in the Office of Research Affairs.

March 8, 2010		Registration begins for Summer Session.

March 13, 2010		Spring break vacation begins after last class.

March 15, 2010		Department head or chair recommendation for promotion to Senior Lecturer and Senior Lecturer II due to the college level review committee.

March 17, 2010		Floating Holiday. Evacuation Day.

March 19, 2010		Notification of faculty members granted sabbatical leaves for 2010-2011 (except those being considered for tenure).

March 22, 2010		Classes resume.

March 23, 2010		Last day for Undergraduate, Stockbridge and Continuing & Professional Education students to drop courses with a "W" (withdrawn).

March 23, 2010		Mid-semester date.

March 24, 2010		Nominations for the 2009-2010 Distinguished Faculty Lecture Series due in the External Relations and University Events Office.

March 25, 2010		Faculty Senate Meeting, 3:30 p.m., Herter 227.

March 26, 2010		Nominations for Honorary Degrees to be awarded at Commencement 2010 due in the External Relations and University Events Office.

March 29, 2010		Fall 2010 course registration begins for undergraduate and graduate students.

April 1, 2010		Public Service Endowment Grants are due to office of RL&D

April 2, 2010		Final date for faculty members to apply for cancellation of previously approved full-time sabbatical leaves commencing in 2010-2011, or for conversion of previously approved full-year sabbatical leaves commencing in 2010-2011 to half-year sabbatical leaves to be taken in either semester of 2010-2011. (Conversions from half-year to full-year sabbaticals may still be approved at the discretion of the dean.)

April 2, 2010		Final date for faculty members to apply for cancellation of previously approved leaves without pay for either or both semesters, 2010-2011. (Applications for leaves without pay in 2010-2011 may, however, be considered after this date.)

April 2, 2010		College level review committee recommendation for promotion to Senior Lecturer and Senior Lecturer II due in the Dean’s Office.

April 2, 2010		Nominations for Outstanding Accomplishments in Research and Creative Activity Awards due in the External Relations and University Events Office.

April 6, 2010		Recommendations due in Provost's Office for reappointment of faculty members in their second or later year of service whose current appointments expire August 31, 2011.

April 8, 2010		Faculty Senate Meeting, 3:30 p.m., Herter 227.

April 9, 2010		Tenure recommendations for faculty members whose tenure decision year is 2010-2011 first semester, due in the Provost's Office.

April 14, 2010		Annual “Celebration of Teaching” Dinner, 6:00 p.m. – 9:00 p.m., Campus Center Auditorium.

April 15, 2010		Distinguished Academic Outreach Awards Reception.

April 15, 2010		Graduate degree requirements deadline for May 14, 2010 master's and doctoral degrees.

April 19, 2010		Holiday. Patriot's Day.

April 21, 2010		Monday class schedule will be followed.

April 22, 2010		Faculty Senate Meeting, 3:30p.m., Herter 227.

April 23, 2010		Dean’s recommendation for promotion to Senior Lecturer and Senior Lecturer II due in the Provost’s Office.

April 23, 2010		Department heads and chairs must notify their faculty members who are scheduled for Periodic Multi-Year Review during academic year 2010-2011.

April 25, 2010		Spring Concert, Mullins Center.

April 26, 2010		Nominations for Graduate School Fellowships for continuing graduate students due in the Graduate Dean’s Office.

April 26, 2010		Nominations for the Joseph L. Boscov Scholarship for graduate students due in the Graduate Dean’s Office.

April 30, 2010		Copy of Wintersession 2011 proposed Continuing & Professional Education course offerings due in the Continuing Education & Professional Academic Programs Office.

May 1, 2010		No offer of appointment for Fall 2010 to faculty members at another college or university should be made after this date without special clearance (AAUP standard).

May 4, 2010		Last day of classes.

May 4, 2010		30th Annual Research Recognition Dinner sponsored by the Vice Chancellor for Research and Engagement.

May 5, 2010		Reading Day.

May 6, 2010		Faculty Senate Meeting, 3:30 p.m., Herter 227.

May 6, 2010		Final examinations begin.

May 8, 2010		Second Reading Day.

May 10, 2010		Final examinations resume.

May 13, 2010		Commencement Ball.

May 13, 2010		Last day of final exams. Semester ends.

May 14, 2010		Stockbridge Commencement.

May 14, 2010		Graduate Commencement.

May 15, 2010		Faculty members should not resign after this date (AAUP standard).

May 15, 2010		Undergraduate Commencement.

May 17, 2010		First day of classes, first Summer Session.

May 18, 2010		Final grades for all Spring 2010 semester courses must be submitted via SPIRE.

May 19, 2010		End of Add or Drop With No Record for first Summer Session.

May 20, 2010		"W" period begins for first Summer Session.

May 21-23, 2010		Alumni Weekend.

May 25, 2010		Annual Faculty Writing Retreat, Willits-Hallowell Center, Mt. Holyoke College, 9:00 a.m. - 3:00 p.m.

May 26, 2010		Last day for students to drop courses with a "W," first Summer Session.


May 31, 2010		Holiday. Memorial Day.

June 6, 2010		Summer Orientation begins.

June 7, 2010		Last day of classes, first Summer Session.

June 8, 2010		First day of classes, second Summer Session.

June 11, 2010		First Summer Session grades due in Summer Session Registrar’s Office.

June 11, 2010		End of Add or Drop With No Record for second Summer Session.

June 12, 2010		"W" period begins for second Summer Session.

June 15, 2010		Print and electronic reserve listings for the fall semester must be submitted to the Library by this date. Materials received after this date will be processed on a first-come, first-served basis.

June 17, 2010		Floating Holiday. Bunker Hill Day.

June 23, 2010		Last day for students to drop courses with a "W," second Summer Session.

July 5, 2010		Holiday. Independence Day.

July 13, 2010		Last day of classes, second Summer Session.

July 14, 2010		First day of classes, third Summer Session.

July 19, 2010		Second Summer Session grades due in Summer Session Registrar’s Office.

July 19, 2010		End of Add or Drop With No Record for third Summer Session.

July 20, 2010		Summer orientation ends.

July 20, 2010		"W" period begins for third Summer Session.

July 29, 2010		Last day for students to drop courses with a "W," third Summer Session.

August 6, 2010		The Dean submits the 2009-2010 Annual Periodic Multi-Year Report to the Provost.

August 15, 2010	*	Notification of reappointment or expiration of appointment of faculty members in their second or later year of service whose current appointments expire August 31, 2011. If an appointment terminates during an academic year, notification of reappointment or expiration of appointment must be given at least 12 months in advance of its termination.

August 15, 2010	*	University procedures require that faculty members being considered for tenure be notified of the award of tenure, or of one-year terminal appointments, no later than this date.

August 17, 2010		Last day of classes, third Summer Session. Summer Session ends.

August 23, 2010		Third Summer Session and all final Summer Session grades due in Summer Session Registrar's Office.

August 31, 2010		Fall University-scheduled 2010 course registration begins for all non-degree students.

August 31, 2010		Graduate degree requirements deadline for September 1, 2010 master's and doctoral degrees.

TBD		Mellon Mutual Mentoring Mini-Conference. [Contingent Upon Renewed Funding]
TBD		Deadline for Mellon Mutual Mentoring Proposals, Office of Faculty Development, Room 301 Goodell Building. [Contingent Upon Renewed Funding]
TBD		Distinguished Faculty Lecturer Series.