Fiscal Year Calendar - UMass Amherst Provost's Office

Provost's Office > Administrative Info: Financial > Fiscal Year Calendar

July

1st two weeks in July

Controller's Office closes the books from the prior fiscal year (FY).
No Purchase Orders processed unless they are determined to be an emergency order

3rd week in July

Procurement begins to process purchase orders for the new fiscal year.
Campus Budget Office notifies each Dean's or Major Budgetary Unit (MBU) budget officer of the Initial Upload of the Operating Budget (State/GOF) to the respective MBU.
Campus Budget Office loads the Revenue Based Budgets (RBB) per the annual RBB report submitted the previous December.

August

1st two weeks in August

Each Dean's or MBU-level budget officer submits the initial departmental budget transfers for the State and GOF distribution.

September

1st quarter of the fiscal year (FY) ends as of the end of September.

October

Campus Budget Office sends out the annual Revenue Budget (RBB) forms and directions to the fund managers. Provost's Office sets due dates for the drafts of new proposals and return of forms (due dates will vary).

November

Campus Budget Office sends out the Organization Unit (OU) change forms, due aprox. by the end of November.

December

Annual Revenue Based Budget (RBB) reports are due to the Provost's Office, and then to the campus Budget Office (due date will vary).
2nd quarter of the fiscal year (FY) ends the month end December.

January

Provost's Office requests each Dean's or MBU-level budget officer to review both the GOF and State funds.

March

3rd quarter of the fiscal year (FY) ends the month end March.

April/May

Provost's Office sends out the Operating Budget Worksheet for the next fiscal year to each Dean's or MBU-level budget officer. (Due dates can vary year to year)
Campus Budget Office sends out Organization Unit (OU) change forms, due back aprox by the end of May.

June

4th quarter of the fiscal year (FY) ends the month end of June.

General Information

Month End Closing Dates

General Rule: The month end closing usually runs the first Friday of the new month and includes payroll through the previous Saturday week-end. See also the Controller's Office link for a listing of the month end closing dates. http://www.umass.edu/aco/

Organization Unit (OU) Changes

The campus Budget Office sends out the forms twice each year; November and May. The effective date for the change in November is January and May is July. An OU change is necessary when a department or account(s) move from one major budgetary unit to another or when a new OU is created or when there is a department name change.

Revenue Based Budget (RBB)

The campus Budget Office sends out the annual Revenue Based Budget report forms and directions to fund manager in mid-October. Provost's Office sets the due dates for drafts of new fee proposals and return of forms. The due dates will vary.

		Fiscal Year Calendar
		Provost's Office > Administrative Info: Financial > Fiscal Year Calendar July 1st two weeks in July Controller's Office closes the books from the prior fiscal year (FY). No Purchase Orders processed unless they are determined to be an emergency order 3rd week in July Procurement begins to process purchase orders for the new fiscal year. Campus Budget Office notifies each Dean's or Major Budgetary Unit (MBU) budget officer of the Initial Upload of the Operating Budget (State/GOF) to the respective MBU. Campus Budget Office loads the Revenue Based Budgets (RBB) per the annual RBB report submitted the previous December. August 1st two weeks in August Each Dean's or MBU-level budget officer submits the initial departmental budget transfers for the State and GOF distribution. September 1st quarter of the fiscal year (FY) ends as of the end of September. October Campus Budget Office sends out the annual Revenue Budget (RBB) forms and directions to the fund managers. Provost's Office sets due dates for the drafts of new proposals and return of forms (due dates will vary). November Campus Budget Office sends out the Organization Unit (OU) change forms, due aprox. by the end of November. December Annual Revenue Based Budget (RBB) reports are due to the Provost's Office, and then to the campus Budget Office (due date will vary). 2nd quarter of the fiscal year (FY) ends the month end December. January Provost's Office requests each Dean's or MBU-level budget officer to review both the GOF and State funds. March 3rd quarter of the fiscal year (FY) ends the month end March. April/May Provost's Office sends out the Operating Budget Worksheet for the next fiscal year to each Dean's or MBU-level budget officer. (Due dates can vary year to year) Campus Budget Office sends out Organization Unit (OU) change forms, due back aprox by the end of May. June 4th quarter of the fiscal year (FY) ends the month end of June. General Information Month End Closing Dates General Rule: The month end closing usually runs the first Friday of the new month and includes payroll through the previous Saturday week-end. See also the Controller's Office link for a listing of the month end closing dates. http://www.umass.edu/aco/ Organization Unit (OU) Changes The campus Budget Office sends out the forms twice each year; November and May. The effective date for the change in November is January and May is July. An OU change is necessary when a department or account(s) move from one major budgetary unit to another or when a new OU is created or when there is a department name change. Revenue Based Budget (RBB) The campus Budget Office sends out the annual Revenue Based Budget report forms and directions to fund manager in mid-October. Provost's Office sets the due dates for drafts of new fee proposals and return of forms. The due dates will vary.
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