Procurement & Campus Services

CAMPUS CONTRACT - CA12-RH-4357
MAILING & RELATED SERVICES

Contract Term: October 1, 2011 - September 30, 2013

Contract Extended: October 1, 2013 - September 30, 2014

The following vendors have been awarded a contract for Mailing and Related Services effective October 1, 2011 through September 30, 2013.

This contract compliments services offered through the University Mail Services located in Rm. 306 - Goodell Building. Please see additional information on University Mailing Services in the box below. You can utilize either of the vendors listed based on your service needs. Mail Services has the responsibility for all campus mail, USPS permits and fees and all non-profit usage.


Please contact Charlie Apicella in Mail Services at 545-2488 for any mailing job that will exceed $1,000. Charlie can assist you in selecting the appropriate vendor for your particular needs and can give you helpful advice on how to insure that you obtain the best pricing.

Please remember to submit an online purchase request, referencing contract CA12-RH-4357, to Procurement to cover your needs prior to utilizing this contract. Departments are encouraged to obtain competitive quotes from the two vendors, to insure the best value. Compliments, complaints, and questions regarding this contract should be directed to Rosemary Hassay, Purchasing Manager at 545-0361.

UNIVERSITY MAIL SERVICES, 306 GOODELL -

SHOULD BE YOUR FIRST STOP WHEN SHOPPING FOR A MAIL SERVICE VENDOR

THEY HAVE NUMEROUS MAILING SERVICE CAPABILITIES - MANY OFFERED AT NO CHARGE TO THE REQUESTING DEPARTMENT

CONTACT CHARLIE APICELLA AT 545-2488 TO DISCUSS YOUR NEEDS PRIOR TO UTILIZING A CONTRACTED VENDOR.

 

  Primary Vendor 1 of 2 Primary Vendor 2 of 2

Andrew Associates, Inc.
6 Pearson Way
Enfield, CT 06082

Mailrite Inc.
78 River Road South
Putney, VT 05346

Telephone Fax:

860-253-0000
860-741-0850

800-437-7780
802-387-5160

Vendor Code:

0000016674

0000039558

FOB:

Per Bid

Per Bid

Contact:

Peter Donaldson

Gary Henricksen

TASK DESCRIPTION
Mail Services
Andrew Associates, Inc.
Mailrite, Inc.
Pick up mailing from UMass or Printer/Vendor - (Hampden, Hampshire & Franklin Counties) - Cost per pickup
Letters/cards - up to 10,000
no charge
$100/ flat to UMass - $2.00/mile to other vendors
$100.00
Letters/cards - over 10,000
no charge
$100.00
Flats - 200 to 10,000
no charge
$100.00
Flats - over 10,000
no charge
$100.00
File conversion/list set-up including CASS/DPV/LACS & Presort (List supplied by UMass on disc or E-mail)
Letters/cards - up to 10,000
no charge
$11.00/m
.01 each
Letters/cards - over 10,000
no charge
$8.00/m
.008 each
Flats - 200 to 10,000
no charge
$11.00/m
.01 each
Flats - over 10,000
no charge
$8.00/m
.008 each
NCOA Processing - Cost per piece
Letters/cards - up to 10,000
25.00
$30.00 min or $2.00/m
.005 each
Letters/cards - over 10,000
0.00
$30.00 min or $2.00/m
.0035 each
Flats - 200 to 10,000
25.00
$30.00 min or $2.00/m
.005 each
Flats - over 10,000
0.00
$30.00 min or $2.00/m
.0035 each
Creation of person greetings/salutations - Cost per piece
Letters/cards - up to 10,000
no charge
$25.00 per flat
$85.00 per job
Letters/cards - over 10,000
no charge
$25.00 per flat
$85.00 per job
Flats - 200 to 10,000
no charge
$25.00 per flat
$85.00 per job
Flats - over 10,000
no charge
$25.00 per flat
$85.00 per job
Postal Prep - Sorting, Banding & Traying - Cost per piece
Letters/cards - up to 10,000
.045 each
$65.00 per flat
.01 each
Letters/cards - over 10,000
.045 each
$65.00 per flat
.008 each
Flats - 200 to 10,000
.045 each
$65.00 per flat
.015 each
Flats - over 10,000
.045 each
$65.00 per flat
.01 each
Delivery to Bulk Mail Center (BMC) - Cost per piece
Letters/cards - up to 10,000
no charge
$65.00 per flat
$100 / Delivery
Letters/cards - over 10,000
no charge
$65.00 per flat
$125 / Delivery
Flats - 200 to 10,000
no charge
$65.00 per flat
$125 / Delivery
Flats - over 10,000
no charge
$65.00 per flat
$150 / Delivery
Inkjet directly on piece - name, address, barcode, indicia, return address - Cost per piece
Letters/cards - up to 10,000
.025 each
.021 each
.03 each
Letters/cards - over 10,000
.025 each
.020 each
.025 each
Flats - 200 to 10,000
.045 each
.026 each
.075 each
Flats - over 10,000
.045 each
.025 each
.055 each
Print Paper Label:  including cost of label & affixing to the piece - Cost per piece
Letters/cards - up to 10,000
.055 each
.10 each
.07 each
Letters/cards - over 10,000
.055 each
.10 each
.06 each
Flats - 200 to 10,000
.055 each
.10 each
.08 each
Flats - over 10,000
.055 each
.10 each
.07 each
Wafer Seal - 1" - Supply and Affix - Color:  White - Cost per piece
Letters/cards - up to 10,000
.01 each
.10 each
.01 each
Letters/cards - over 10,000
.01 each
.0085 each
.008 each
Flats - 200 to 10,000
.01 each
.10 each
.02 each
Flats - over 10,000
.01 each
.0085 each
.015 each
Wafer Seal - 1" - Supply and Affix - Perforated - 8 per inch - Cost per piece
Letters/cards - up to 10,000
.01 each
.0095 each
.01 each
Letters/cards - over 10,000
.01 each
.008 each
.008 each
Flats - 200 to 10,000
.01 each
.0095 ech
.02 each
Flats - over 10,000
.01 each
.008 each
.015 each
Wafer Seal - 1.5" - Supply and Affix - Color:  Clear - Cost per piece
Letters/cards - up to 10,000
.01 each
.010 each
.01 each
Letters/cards - over 10,000
.01 each
.0085 each
.008 each
Flats - 200 to 10,000
.01 each
.010 each
.02 each
Flats - over 10,000
.01 each
.0085 each
.015 each
Wafer Seal - 1.5" - Supply and Affix - Color White - Cost per piece
Letters/cards - up to 10,000
.01 each
.0095 each
.01 each
Letters/cards - over 10,000
.01 each
.008 each
.008 each
Flats - 200 to 10,000
.01 each
.0095 each
.02 each
Flats - over 10,000
.01 each
.008 each
.015 each
Laser Print Forms/Letters - Cost per piece
Letters/cards - up to 10,000
.05 each
.037 each
.078 each
Letters/cards - over 10,000
.05 each
.030 each
.072 each
Inserting into envelope & sealing - 1st piece - machine fed - Cost per piece
Letters/cards - up to 10,000
.02 each
.027 each
.025 each
Letters/cards - over 10,000
.02 each
.022 each
.02 each
Flats - 200 to 10,000
.02 each
.050 each
.045 each
Flats - over 10,000
.02 each
.045 each
.04 each
Inserting into envelope & sealing - each additional piece - machine fed - Cost per piece
Letters/cards - up to 10,000
.01 each
.0035 each
.01 each
Letters/cards - over 10,000
.01 each
.0025 each
.008 each
Flats - 200 to 10,000
.01 each
.010 each
.015 each
Flats - over 10,000
.01 each
.008 each
.012 each
Inserting into envelope & sealing - 1st piece - hand inserting - Cost per piece
Letters/cards - up to 10,000
quote
.075 each
.06 each
Letters/cards - over 10,000
quote
.075 each
.06 each
Flats - 200 to 10,000
quote
.075 each
.08 each
Flats - over 10,000
quote
.075 each
.08 each
Inserting into envelope & sealing - each additional piece - hand inserting - Cost per piece
Letters/cards - up to 10,000
quote
.010 each
.01 each
Letters/cards - over 10,000
quote
.010 each
.01 each
Flats - 200 to 10,000
quote
.010 each
.018 each
Flats - over 10,000
quote
.010 each
.018 each
Folding - (if done separately from inserting) - Cost per piece
Letters/cards - up to 10,000
.01 each
$8.00/m
.012 eac h
Letters/cards - over 10,000
.01 each
$7.00/m
.009 each
Flats - 200 to 10,000
.01 each
$8.00/m
N/A
Flats - over 10,000
.01 each
$7.00/m
N/A
Sealing - End or side (if done separately from inserting) - Cost per piece
Letters/cards - up to 10,000
.01 each
$10.00/m
.012 each
Letters/cards - over 10,000
.01 each
$10.00/m
.009 each
Flats - 200 to 10,000
.01 each
$10.00/m
.018 each
Flats - over 10,000
.01 each
$10.00/m
.015 each
Affix Live Stamp - Cost per piece
Letters/cards - up to 10,000
.01 each
$10.00/m
.015 each
Letters/cards - over 10,000
.01 each
$7.50/m
.012 each
Flats - 200 to 10,000
.01 each
$10.00/m
.018 each
Flats - over 10,000
.01 each
$10.00/m
.015 each
Delivery of extra pieces to UMass or Vendors - Cost per Job
Letters/cards - up to 10,000
no charge
$75.00 per flat
Actual cost of UPS Ground or Common Carrier whichever cheaper
Letters/cards - over 10,000
no charge
$75.00 per flat
Flats - 200 to 10,000
no charge
$75.00 per flat
Flats - over 10,000
no charge
$75.00 per flat
Fulfillment of Orders - (Receive order form/ fee directly from customer - mail product - reimburse UMass - maximum of 7-day turnaround) - Cost per piece
Letters/cards - up to 10,000
quote
Quote per job basis
$2.67
Letters/cards - over 10,000
quote
Quote per job basis
$2.67
Flats - 200 to 10,000
quote
Quote per job basis
$2.75
Flats - over 10,000
quote
Quote per job basis
$2.75
Other services available from each vendor
   
  • CD Duplication
  • Certified Mailing
  • Mail List Broker
  • E-Mail Services
  • Web 2 Print
  • In-House Design
  • Purl/Gurl Campaign
  • Fullfilment Programs
  • Fugitive Glue
  • Spiral Binding
  • Variable Digital Color/Black
  • Storage:  $15.00 per month per pallet

 

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