Procurement & Campus Services

Commonly Used Purchase Contracts 

PO Freight Terms Defined

UMass - Amherst Listing of Most Commonly Used Purchase Contracts 

Contract Title

Contract Type
(Campus, University, MHEC, State)

Contract
Expiration Date

Advertising Services - Print & On-Line University - UA11-RC-4123 06/30/2016

Air Conditioners (Window) - May purchase from a contract vendor only AFTER Physical Plant has reviewed the installation site, made a recommendation for brand and model, and signed off on the Work Order

In-House - Contact Physical Plant at 545-0600, or your Physical Plant Customer Service Representative

Not Applicable

Air Conditioners (Window) - Repair of

Campus - CA15-RH-5007

02/28/2017

Apple Computers

Revised 8/13/2012

Apple - Campus - 12806 – See Computer Purchases – Apple & Dell, below

04/30/2016

Appliances, Air Conditioners and Food Service Equipment

MHEC #A01

06/30/2016
Athletic & Fitness Equipment and Uniforms

MHEC #B14

01/31/2017

Audiovisual Equipment/ Multimedia Equipment and Accessories

B&H Photo
B&H Photo

Please log into BuyWays to access the catalog for this contract vendor

09/30/2017

Automobile Rentals

MHEC #L02

06/30/2017

Balances

MHEC #D25

11/30/2015

Bottled Water 

State GRO34

07/31/2016
Building Supplies Campus - CA15-RH-4954 06/30/2017
Bulbs/Lamps - Stage , TV & Miniature

B&H Photo
B&H Photo

Please log into BuyWays to access the catalog for this contract vendor 09/30/2017
Bus Charter - All Departments Except Athletics Campus - CA15-RH-4938 07/31/2017

Carpet with Installation - Must go through the Physical Plant for instructions for purchase and installation 

In-House - Contact Physical Plant at 545-0600, or your Physical Plant Customer Service Representative

Not Applicable

Chalkboards, Bulletin Boards & White Boards

MHEC #B11

09/30/2017

Chemicals, Ultra Pure & Fine

MHEC #D25

11/30/2015

Computer Purchases - Apple & Dell

Dell
Dell Computers & Laptops

Please log into BuyWays to access the catalog for this contract vendor 03/31/2018

Revised 8/13/2012

Apple - Campus - 12806

Note: The University Store is not a contract vendor for computer hardware of any type, except Apple.

04/30/2016
Computer Repairs

For service and repairs for all Apple and Dell orders, regardless of the vendor or contract, the OIT Help Center has factory authorized service technicians for both warranty and off-warranty service. 

Please call the OIT Help Center at 545-2036 for assistance. You may also visit the OIT Hardware Support website at http://www.oit.umass.edu/hardware/computer-maintenance-repair-services  for more information.

 
Computers, Peripherals, Telecommunications, Asset Recovery, and Enhancements - Purchase/Rental/Lease/Maintenance MHEC #F05 – Also see above for more information on Apple and Dell products. 07/31/2016
Construction - Trade Labor Contracts Link to Construction Trade Labor Contracts Variable
Copiers

University - UD10-SC-0006 (DD10SC6)

12/31/2019
Copiers & Fax: Paper & Toner Supplies

University - UA14-JM-4854

03/31/2017
Custodial Cleaning Equipment and Supplies MHEC #G17 10/31/2017
Domestic Water Heaters, Boilers, Heat Exchanger Coils & Accessories MHEC #G14 07/31/2017

Educational Supplies

MHEC #F17

06/30/2016

Electric Motors, Pumps, Compressors & Controls

MHEC #G03

02/29/2016

Electronic Test Equipment

MHEC #D21

11/30/2015

Employment Ads - Professional Positions

University - UA11-RC-4123

06/30/2016

Exam Blue Books

MHEC #F17

06/30/2016
Express Mail & Package Delivery MHEC #G10 11/30/2015

Facilities - Maintenance, Repair & Operations (MRO)

MHEC #G19

09/30/2016

Facsimile (Fax) Equipment

University - UD10-SC-0006 (DD10SC6)

12/31/2019

Filters, Air & Liquid

MHEC #G19

09/30/2016

Fire & Security Life Safety Equipment

MHEC #E05

03/31/2016

Fire Extinguishers Sales & Service and Grease Exhaust Hood Cleaning

MHEC #E05

03/31/2016

Floor Matting & Impact Protection

MHEC #G11

09/30/2015
Furniture MHEC #C07 06/30/2018

Furniture Repair / Remanufactured / Pre-Owned and Upholstery / Panel Cleaning

MHEC #E03

03/31/2016

Gases - Cylinders, Compressed, Liquid, Specialty 

Campus - CA11-RH-4042

11/30/2015

Graduation Regalia and Accessories

MHEC #B01

10/31/2015

Graphic Arts & Drafting Products

MHEC #B05

06/30/2016
Grounds Maintenance: Equipment, Supplies and Services MHEC #G02 09/30/2017

ICN RadioChemicals

MHEC #D05

02/28/2017
Industrial/Commercial Equipment & Supplies State FAC76 04/30/2016

Laboratory Supplies, Instrumentation & Furniture - Maintenance & Repair

MHEC #D25

11/30/2015
Lamps - Desk MHEC #C07 06/30/2018

Lamps - Stage, Theater, TV 

B&H Photo
B&H Photo

Please log into BuyWays to access the catalog for this contract vendor 09/30/2017

Library: Supplies, Archival Products & Equipment

MHEC #L50

08/31/2016
Life Science Supplies, Specimens, Live Animals and Anatomical Models MHEC #D05 02/28/2017
Locksmith State FAC64 05/31/2016

Lumber, Bldg. & Roofing Material 

Campus - CA15-RH-4954 06/30/2017

Mail Room Equipment & Heavy Duty Shredders

MHEC #F03

07/31/2015
Mailing Services  (Express mail & package delivery) MHEC #G10 11/30/2015

Mailing Services  (bulk mailings, sorting, addressing, etc)

Campus - CA12-RH-4357

09/30/2015

Maintenance of University Vehicles

In-House - Contact Transit Services

Not Applicable

Mattresses, Box Springs and Metal Frames

MHEC #C05

12/31/2016

Mattress Covers, Shower/Cubical Curtains & Bed Linens

MHEC #C05

12/31/2016

Micrographic Services 

State OFF27

06/30/2016

Microscopes/Pipettors - Cleaning & Repair

MHEC #D25

11/30/2015

Moving - Interstate

MHEC #G13

10/31/2016

Office Supplies

University - UA14-JM-4854

03/31/2017

Paint, Brushes, Tools, & Rollers

MHEC #G19

09/30/2016
Paper & Toner Supplies

University - UA14-JM-4854

03/31/2017
Photocopiers

University - UD10-SC-0006 (DD10SC6)

12/31/2019

Photographic Equipment & Supplies

B&H Photo
B&H Photo

Please log into BuyWays to access the catalog for this contract vendor 09/30/2017
Plumbing & Heating Fixtures & Services MHEC #G14 07/31/2017
Polo Shirts - Imprinting of Campus - CA16-RH-5046 06/30/2016
Print & On-line Advertising Services University - UA11-RC-4123 06/30/2016

Printing Contracts  -

 

Please contact the University Print Department at 577-9500 for all your printing needs. They will assist you in determining if a job can be completed in-house or if it needs to be sent to an outside printer.
Your support is appreciated.

Not Applicable

T-Shirts/Polo Shirts - Campus - CA16-RH-5046

06/30/2016
Promotional Products, Awards & Flags/Banners MHEC #F11 10/31/2017
Propane Campus - CA12-RH-4502 03/31/2016

Radiation Badges/Dosimetry Services

MHEC #D25

11/30/2015
Radio Communications Equipment & Parts MHEC #E05 03/31/2016

Recording Charts & Graphs

MHEC #D25

11/30/2015

Safety Products

MHEC #D03

02/29/2016

Security Devices

MHEC #F05

07/31/2016
Signage MHEC #G24 07/31/2015

Software

MHEC #F04

06/30/2018

Software, Microsoft Site License Agreement

Campus - AA09-JM-3020

12/31/2015

Temporary Clerical Help Services

MHEC #MC12-J03

08/31/2017

Tent & Entertainment Accessories, Rental of

Campus- CA15-RH-4955

06/30/2017
T-Shirts - Imprinting of Campus - CA16-RH-5046 06/30/2016

Typewriter Repair 

Campus - CA12-RH-4825 06/30/2017
Uniforms and Equipment MHEC #G12 11/30/2016

Window Treatment

MHEC #C04

08/31/2015

 

 

 

© 2015 University of Massachusetts AmherstSite Policies

This page is maintained by the Procurement Department