Procurement & Campus Services

Commonly Used Purchase Contracts 

About Contracts and Contract Policy
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MHEC - Massachusetts Higher Education Consortium
PO Freight Terms Defined

UMass - Amherst Listing of Most Commonly Used Purchase Contracts 

Contract Title

Contract Type
(Campus, University, MHEC, State)

Contract
Expiration Date

Advertising Services - Print & On-Line University - UA11-RC-4123 06/30/2013

Air Conditioners (Window) - May purchase from a contract vendor only AFTER Physical Plant has reviewed the installation site, made a recommendation for brand and model, and signed off on the Work Order

In-House - Contact Physical Plant at 545-0600, or your Physical Plant Customer Service Representative

Not Applicable

Air Conditioners (Window) - Repair of

Campus - CA11-RH- 3759

06/30/2013
Apple Computers

Revised 8/13/2012

Apple - Campus - 12806 and MHEC - F05 – See Computer Purchases – Apple & Dell, below

 04/30/2013

Appliances, Air Conditioners and Food Service Equipment

MHEC #A01

06/30/2013
Athletic & Fitness Equipment and Uniforms

MHEC #B14

 05/31/2013

Audiovisual Equipment/ Multimedia Equipment and Accessories

MHEC #B11

09/30/2013

Automobile Rentals

Campus - AA08-JM-2766

 01/09/2014

Balances

MHEC #D25

 08/31/2013
Body Repair Campus - UMAPP10-136 03/31/2012

Bottled Water 

State GRO26

 04/30/2014
Building Supplies Campus - CA10-RH-3243 06/30/2013
Bulbs/Lamps - Stage , TV & Miniature MHEC #B11 09/30/2013
Bus Charter - All Departments Except Athletics Campus - CA11-RH-3758 06/30/2013

Carpet with Installation - Must go through the Physical Plant for instructions for purchase and installation 

In-House - Contact Physical Plant at 545-0600, or your Physical Plant Customer Service Representative

Not Applicable

Chalkboards, Bulletin Boards & White Boards

MHEC #B11

 09/30/2013

Chemicals, Ultra Pure & Fine

MHEC #D25

 08/31/2013

Computer Purchases - Apple & Dell

UMass-USave - DELL:  The USave contract covers the UMass standard “specially priced” Dell packages that appear on the first page of the Dell Premier link (Select  University of Massachusetts USave Institutional Bundles [Buyers] when you log in). These packages have special discounted pricing and a 3-year warranty.  Any other items at this link have only a 1-year warranty.  MHEC F05 has a 3-year warranty for all packages purchased from Dell.  We suggest that you do a price/warranty comparison between the two contracts before you make your purchase decision.

 06/30/2013

Revised 8/13/2012

Apple - Campus - 12806 and MHEC - F05

Note: The University Store is not a contract vendor for computer hardware of any type, except Apple.

 04/30/2013
Computer Repairs

For service and repairs for all Apple and Dell orders, regardless of the vendor or contract, OIT Hardware Support has factory authorized service technicians for both warranty and off-warranty service. 

Please call OIT Hardware Support at 545-2036 for assistance. You may also visit the OIT Hardware Support website at http://www.oit.umass.edu/hardware/computer-maintenance-repair-services  for more information.

  
Computers, Peripherals, Telecommunications, Asset Recovery, and Enhancements - Purchase/Rental/Lease/Maintenance MHEC #F05 – Also see above for more information on Apple and Dell products. 07/31/2013
Construction - Trade Labor Contracts Link to Construction Trade Labor Contracts Variable
Copiers

University - UD10-SC-0006 (DD10SC6)

 12/31/2014
Copiers & Fax: Paper & Toner Supplies

University - UA09-JM-2781

11/30/2013
Custodial Cleaning Equipment and Supplies MHEC #G17 10/31/2013
Domestic Water Heaters, Boilers, Heat Exchanger Coils & Accessories MHEC #G14 06/30/2014

Educational Supplies

MHEC #F17

 06/30/2013

Electric Motors, Pumps, Compressors & Controls

MHEC #G03

02/28/2014

Electronic Test Equipment

MHEC #D21

11/30/2013

Employment Ads - Professional Positions

University - UA11-RC-4123

06/30/2013

Exam Blue Books

MHEC #F17

 06/30/2013
Express Mail & Package Delivery MHEC #G10 07/31/2013

Facilities - Maintenance, Repair & Operations (MRO)

MHEC #G19

09/30/2016

Facsimile (Fax) Equipment

University - UD10-SC-0006 (DD10SC6)

 12/31/2014

Filters, Air & Liquid

MHEC #E09

07/31/2014

Fire & Security Life Safety Equipment

MHEC #E05

05/31/2013

Fire Extinguishers Sales & Service and Grease Exhaust Hood Cleaning

MHEC #E05

05/31/2013

Floor Matting & Impact Protection

MHEC #G11

 09/30/2013
Furniture MHEC #C07 05/31/2013

Furniture: Repair, Reupholster, Remanufactured, Electro Paint

MHEC #E03

08/31/2013

Gases - Cylinders, Compressed,Liquid, Specialty 

Campus - CA11-RH-4042

 11/30/2013

Graduation Regalia and Accessories

MHEC #B01

12/31/2014

Graphic Arts & Drafting Products

MHEC #B05

01/31/2013
Grounds Maintenance Equipment MHEC #G02 09/30/2013

ICN RadioChemicals

MHEC #D05

 12/31/2013
Industrial/Commercial Equipment & Supplies State FAC76 04/30/2013

Laboratory Supplies, Instrumentation & Furniture - Maintenance & Repair

MHEC #D25

 08/31/2013
Lamps - Desk MHEC #C07 05/31/2013

Lamps - Stage, Theater, TV 

MHEC #B11

 09/30/2013

Library: Supplies, Archival Products & Equipment

MHEC #L50

 08/31/2015
Life Science Supplies, Specimens, Live Animals and Anatomical Models MHEC #D05 12/31/2013
Locksmith State FAC64 05/31/2013

Lumber, Bldg. & Roofing Material 

Campus - CA10-RH-3243

 06/30/2013

Mail Room Equipment & Heavy Duty Shredders

MHEC #F03

09/30/2013
Mailing Services  (Express mail & package delivery) MHEC #G10 07/31/2013

Mailing Services  (bulk mailings, sorting, addressing, etc)

Campus - CA12-RH-4357

 09/30/2013

Maintenance of University Vehicles

In-House - Contact Transit Services

Not Applicable

Mattresses, Box Springs and Metal Frames

MHEC #C05

12/31/2013

Mattress Covers, Shower/Cubical Curtains & Bed Linens

MHEC #C05

12/31/2013

Micrographic Services 

State OFF27

 10/24/2012

Microscopes/Pipettors - Cleaning & Repair

MHEC #D25

 08/31/2013

Moving - Interstate

MHEC #G13

10/31/2015

Office Supplies

University - UA09-JM-2781

 11/30/2013

Paint, Brushes, Tools, & Rollers

MHEC #G19

 09/30/2016
Paper & Toner Supplies

University - UA09-JM-2781

06/30/2012
Photocopiers

University - UD10-SC-0006 (DD10SC6)

 12/31/2014

Photographic Equipment & Supplies

MHEC #B11

 09/30/2013
Plumbing & Heating Fixtures & Services MHEC #G14 06/30/2014
Polo Shirts - Imprinting of Campus - CA13-RH-4575 06/30/2013
Print & On-line Advertising Services University - UA11-RC-4123 06/30/2013

Printing Contracts  -

 

Please contact the University Print Department at 577-9500 for all your printing needs. They will assist you in determining if a job can be completed in-house or if it needs to be sent to an outside printer.
Your support is appreciated.

Not Applicable
Pocket Folders & Covers - Campus - CA13-RH-4581 06/30/2013

T-Shirts/Polo Shirts - Campus - CA13-RH-4575

 06/30/2013
Promotional Products, Awards & Flags/Banners MHEC #F11 10/31/2013
Propane Campus - CA12-RH-4502 02/28/2014

Radiation Badges/Dosimetry Services

MHEC #E08

08/31/2013
Radio Communications Equipment & Parts MHEC #G26 12/31/2013

Recording Charts & Graphs

MHEC #D25

08/31/2013

Safety Products

MHEC #D03

02/28/2013

Security Devices

MHEC #F05

07/31/2013
Signage MHEC #G24 06/30/2013

Software

MHEC #F04

06/30/2014

Software, Microsoft Site License Agreement

Campus - AA09-JM-3020

 12/31/2013
Technology Related Products   UW11-JD-0012 - CONTRACT CANCELED 05/16/2012

Temporary Clerical Help Services

MHEC - MC12-J03

 06/30/2013

Tent & Entertainment Accessories, Rental of

Campus- CA12-RH-4259

 06/30/2014
T-Shirts - Imprinting of Campus - CA13-RH-4575 06/30/2013
Typewriters, Dictating & Transcribing Equipment

University - UA09-JM-2781

 06/30/2012

Typewriter Repair 

Campus - CA09-RH-2775 06/30/2013
Uniforms and Equipment MHEC #G12 11/30/2013

Window Treatment

MHEC #C04

08/31/2013

 
 

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