Procurement & Campus Services

Commonly Used Purchase Contracts 

PO Freight Terms Defined

UMass - Amherst Listing of Most Commonly Used Purchase Contracts 

Contract Title

Contract Type
(Campus, University, MHEC, State)

Contract
Expiration Date

Advertising Services - Print & On-Line University - UA11-RC-4123 06/30/2014

Air Conditioners (Window) - May purchase from a contract vendor only AFTER Physical Plant has reviewed the installation site, made a recommendation for brand and model, and signed off on the Work Order

In-House - Contact Physical Plant at 545-0600, or your Physical Plant Customer Service Representative

Not Applicable

Air Conditioners (Window) - Repair of

Campus - CA11-RH-3759

06/30/2014

Apple Computers

Revised 8/13/2012

Apple - Campus - 12806 – See Computer Purchases – Apple & Dell, below

07/31/2015

Appliances, Air Conditioners and Food Service Equipment

MHEC #A01

06/30/2016
Athletic & Fitness Equipment and Uniforms

MHEC #B14

01/31/2017

Audiovisual Equipment/ Multimedia Equipment and Accessories

MHEC #B11

09/30/2014

Automobile Rentals

MHEC #L02

06/30/2015

Balances

MHEC #D25

08/31/2015

Bottled Water 

State GRO26

04/30/2014
Building Supplies Campus - CA10-RH-3243 06/30/2014
Bulbs/Lamps - Stage , TV & Miniature MHEC #B11 09/30/2014
Bus Charter - All Departments Except Athletics Campus - CA11-RH-3758 06/30/2014

Carpet with Installation - Must go through the Physical Plant for instructions for purchase and installation 

In-House - Contact Physical Plant at 545-0600, or your Physical Plant Customer Service Representative

Not Applicable

Chalkboards, Bulletin Boards & White Boards

MHEC #B11

09/30/2014

Chemicals, Ultra Pure & Fine

MHEC #D25

08/31/2015

Computer Purchases - Apple & Dell

UMass-USave - DELL:  The USave contract covers the UMass standard “specially priced” Dell packages that appear on the first page of the Dell Premier link (Select  University of Massachusetts USave Institutional Bundles [Buyers] when you log in). These packages have special discounted pricing and a 3-year warranty.  Any other items at this link have only a 1-year warranty.  MHEC F05 has a 3-year warranty for all packages purchased from Dell.  We suggest that you do a price/warranty comparison between the two contracts before you make your purchase decision.

06/30/2014

Revised 8/13/2012

Apple - Campus - 12806

Note: The University Store is not a contract vendor for computer hardware of any type, except Apple.

07/31/2015
Computer Repairs

For service and repairs for all Apple and Dell orders, regardless of the vendor or contract, the OIT Help Center has factory authorized service technicians for both warranty and off-warranty service. 

Please call the OIT Help Center at 545-2036 for assistance. You may also visit the OIT Hardware Support website at http://www.oit.umass.edu/hardware/computer-maintenance-repair-services  for more information.

 
Computers, Peripherals, Telecommunications, Asset Recovery, and Enhancements - Purchase/Rental/Lease/Maintenance MHEC #F05 – Also see above for more information on Apple and Dell products. 07/31/2015
Construction - Trade Labor Contracts Link to Construction Trade Labor Contracts Variable
Copiers

University - UD10-SC-0006 (DD10SC6)

12/31/2014
Copiers & Fax: Paper & Toner Supplies

University - UA09-JM-2781

01/31/2014
Custodial Cleaning Equipment and Supplies MHEC #G17 10/31/2014
Domestic Water Heaters, Boilers, Heat Exchanger Coils & Accessories MHEC #G14 06/30/2014

Educational Supplies

MHEC #F17

06/30/2014

Electric Motors, Pumps, Compressors & Controls

MHEC #G03

02/28/2015

Electronic Test Equipment

MHEC #D21

11/30/2014

Employment Ads - Professional Positions

University - UA11-RC-4123

06/30/2014

Exam Blue Books

MHEC #F17

06/30/2014
Express Mail & Package Delivery MHEC #G10 07/31/2015

Facilities - Maintenance, Repair & Operations (MRO)

MHEC #G19

09/30/2016

Facsimile (Fax) Equipment

University - UD10-SC-0006 (DD10SC6)

12/31/2014

Filters, Air & Liquid

MHEC #E09

07/31/2014

Fire & Security Life Safety Equipment

MHEC #E05

03/31/2016

Fire Extinguishers Sales & Service and Grease Exhaust Hood Cleaning

MHEC #E05

03/31/2016

Floor Matting & Impact Protection

MHEC #G11

09/30/2014
Furniture MHEC #C07 05/31/2015

Furniture Repair / Remanufactured / Pre-Owned and Upholstery / Panel Cleaning

MHEC #E03

03/31/2016

Gases - Cylinders, Compressed,Liquid, Specialty 

Campus - CA11-RH-4042

11/30/2014

Graduation Regalia and Accessories

MHEC #B01

12/31/2014

Graphic Arts & Drafting Products

MHEC #F17

06/30/2014
Grounds Maintenance Equipment MHEC #G02 09/30/2014

ICN RadioChemicals

MHEC #D05

12/31/2014
Industrial/Commercial Equipment & Supplies State FAC76 04/30/2014

Laboratory Supplies, Instrumentation & Furniture - Maintenance & Repair

MHEC #D25

08/31/2015
Lamps - Desk MHEC #C07 05/31/2015

Lamps - Stage, Theater, TV 

MHEC #B11

09/30/2014

Library: Supplies, Archival Products & Equipment

MHEC #L50

08/31/2015
Life Science Supplies, Specimens, Live Animals and Anatomical Models MHEC #D05 12/31/2014
Locksmith State FAC64 05/31/2016

Lumber, Bldg. & Roofing Material 

Campus - CA10-RH-3243

06/30/2014

Mail Room Equipment & Heavy Duty Shredders

MHEC #F03

09/30/2014
Mailing Services  (Express mail & package delivery) MHEC #G10 07/31/2015

Mailing Services  (bulk mailings, sorting, addressing, etc)

Campus - CA12-RH-4357

09/30/2014

Maintenance of University Vehicles

In-House - Contact Transit Services

Not Applicable

Mattresses, Box Springs and Metal Frames

MHEC #C05

12/31/2014

Mattress Covers, Shower/Cubical Curtains & Bed Linens

MHEC #C05

12/31/2014

Micrographic Services 

State OFF27

06/30/2014

Microscopes/Pipettors - Cleaning & Repair

MHEC #D25

08/31/2015

Moving - Interstate

MHEC #G13

10/31/2015

Office Supplies

University - UA09-JM-2781

01/31/2014

Paint, Brushes, Tools, & Rollers

MHEC #G19

09/30/2016
Paper & Toner Supplies

University - UA09-JM-2781

01/31/2014
Photocopiers

University - UD10-SC-0006 (DD10SC6)

12/31/2014

Photographic Equipment & Supplies

MHEC #B11

09/30/2014
Plumbing & Heating Fixtures & Services MHEC #G14 06/30/2014
Polo Shirts - Imprinting of Campus - Campus - CA14-RH-4824 06/30/2014
Print & On-line Advertising Services University - UA11-RC-4123 06/30/2014

Printing Contracts  -

 

Please contact the University Print Department at 577-9500 for all your printing needs. They will assist you in determining if a job can be completed in-house or if it needs to be sent to an outside printer.
Your support is appreciated.

Not Applicable

T-Shirts/Polo Shirts - Campus - CA14-RH-4824

06/30/2014
Promotional Products, Awards & Flags/Banners MHEC #F11 10/31/2014
Propane Campus - CA12-RH-4502 04/01/2014

Radiation Badges/Dosimetry Services

MHEC #D25

08/31/2015
Radio Communications Equipment & Parts MHEC #E05 03/31/2016

Recording Charts & Graphs

MHEC #D25

08/31/2015

Safety Products

MHEC #D03

02/28/2015

Security Devices

MHEC #F05

07/31/2015
Signage MHEC #G24 06/30/2014

Software

MHEC #F04

06/30/2014

Software, Microsoft Site License Agreement

Campus - AA09-JM-3020

12/31/2013

Temporary Clerical Help Services

MHEC - MC12-J03

06/30/2014

Tent & Entertainment Accessories, Rental of

Campus- CA12-RH-4259

06/30/2014
T-Shirts - Imprinting of Campus - CA14-RH-4824 06/30/2014

Typewriter Repair 

Campus - CA12-RH-4825 06/30/2017
Uniforms and Equipment MHEC #G12 11/30/2014

Window Treatment

MHEC #C04

08/31/2014

 

 

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