Instruction For Administering The SRTI: Designated Departmental Coordinator
These instructions can also be downloaded as a PDF file here.
Putting together the SRTI Packets
In this packet we are sending you four components for the administration of the SRTI forms:
- SRTI forms for each course being evaluated;
- A batch sheet for each course being evaluated;
- A prototype for a student monitor information sheet to be placed on the outside of the envelope containing the batch sheet and SRTI forms;
- Instructions to the faculty members administering the forms.
We are asking that you put these four components together into evaluation packets----ONE PACKET FOR EACH COURSE BEING EVALUATED. Additional supplies you will need: Large manila envelopes (one envelope per course section being evaluated), tape (to attach student monitor sheet to manila envelope), and a supply of number two pencils for use in each course section being evaluated.
The following are the steps for putting together a packet for each course section being evaluated.
- Count out just enough SRTI forms to cover the total enrollment in the course section.
- Complete a batch sheet for the course section. Use a number two pencil. To insure accurate and complete result reports include all information; the teacher's first and last name, the subject, catalog number, section number, class number, the term and the year of the course, and the course enrollment. For the "Subject" use the ALPHA rubric listed in Spire (e.g., Forestry = "FOREST" etc.). The bubbles under Term represent the century, (1st bubble pre-blackened 1 for the 21st century), the year (2nd and 3rd bubbles), and the semester (4th bubble with a selection of 1 for Winter, 3 for Spring, 5 for Summer, and 7 for Fall). Please be sure to fill out this information accurately--this is our primary means for linking students' responses to the course section.
- Place the SRTI forms and the batch sheet in a manila envelope and tape a "Student Monitor Instruction Sheet" (see attached) to the front of the envelope. Please fill out the requested course section information on the right hand side of the sheet. In addition, indicate in the bottom right corner where monitors should return the completed packets. (SUGGESTION: This will take less time if you fill out the information in the bottom of one sheet and then make enough copies for all sections being evaluated.)
- Distribute the packets to faculty members so that they can administer them to the students in their courses prior to exams. Please be sure to provide each teacher with a copy of the faculty instructions for the administration of the SRTI form.
Collecting Completed Forms and Sending them for Processing
Student Proctors are instructed to return the packets to the location you indicate on the Student Monitor Instruction Sheet. When you have collected all the forms for your department please follow these steps:
- Open the packets. Remove any unused forms and keep them for future use. Use the notch in the top right hand corner of the batch sheet and bottom right corner of the of the SRTI forms to make sure all forms are lined up in the same direction (the "skunk" marks must all face the same way in order for the scanner to read the forms). Make sure all the forms are clearly marked in pencil to ensure the most accurate results.
- Place the batch sheet on top of the SRTI forms for the each course section. Stack all the forms on top of each other in numeric order. Separate each course with a corresponding batch sheet.
- Send or take the forms in an envelope or lidded box to Noreen LeMieux, 362 Whitmore, Office of Academic Planning and Assessment. Please take every precaution to ensure that the forms don't get out of order. Don't take the forms to Noreen LeMieux until you have all of the forms from your department for the semester.
Once the forms have been processed and the reports run, we will return the SRTI forms and the reports to the department. Please give each faculty member his or her report and written comments.
Please note: The SRTI results for an individual are made available only to the instructor and the department or program that appoints the instructor and/or offers the course. The information on these SRTI reports is confidential and not for public distribution. Please keep this in mind during all aspects of the process.
Please feel free to contact Noreen LeMieux in the Office of Academic Planning and Assessment (545-2564 or nlemieux@admin.umass.edu) if you have any questions or suggestions regarding the administration of the SRTI forms. If you are interested in scheduling a short meeting to go over the process, questions and concerns we would be glad to make arrangements to stop by and go over any information that would be helpful to you.