IALS Conference Center

These conference rooms are located in the Life Science Laboratory South (LSL2).

Reservations

• The IALS Administrative Office has priority over the use of the rooms.
• Requests will receive notification of availability within 72 business hours of request.
• Reservations are required a minimum of fifteen days prior to the event.
• Reservations are accepted a maximum of six months prior to event.
• Priority of room reservations requests will be given to the IALS Centers, Core Facilities, IALS related events.
• A strict no reoccurring meeting policy is in place for these rooms. Any reoccurring requests will be denied.
• Student use of the room is authorized infrequently. Students MUST go through a designated departmental representative who is responsible for opening and closing the room as well as the state of the room. Reservations are only accepted from the designated department representative.
• Potential bumping from the rooms to accommodate important IALS or site visits and/or events should be anticipated. If bumped, it is the responsibility of the person being bumped to acquire another location.
• As there is great demand for our facility, we advise advertising your event only after receiving confirmation of availability.

Guidelines for Use

• Conference room tables should not be moved unless authorized by the IALS Administrative Staff.
• Chairs should be returned to their original position and pushed in neatly.
• IALS AV support is required for use of the AV equipment in the room. Please contact IT, ialsit@umass.edu, to coordinate scheduling and to reserve the AV equipment as soon as your reservation is confirmed.
• Any and all food/drink should be removed from the room prior to the departure of the meeting coordinator.
• If food/drink has been brought into the room, you are responsible for wiping down the tables and vacuuming floors (vacuum provided in space).
• If Campus Catering has provided a meal for a special event, the coordinator is responsible to remain until catering had picked up, and in order for you to lock the door when they leave.
• Trash bags should be removed, tied and left outside the locked area for custodial services.
• Event/Meeting coordinator is responsible for arranging and supervising room set up and clean up.
• If your event is on a weekend, you will need to coordinate with Custodial Services and Shane Duclos (sduclos@umass.edu) to ensure that building access and clean up are available.

Any violation of the aforementioned guidelines, as well as any repair, replacement and/or cleaning fees will be charged to you if necessary. Please note that these charges are commensurate to what is normally charged by facilities if the services are required:

• $100: Room not arranged to original setup (chairs not pushed in, overflow of orphan chairs from other locations).
• $100: Failure to clean up the conference room (trash not removed, tables not wiped, food left behind).
• $TBD: Damage to the room, tables, chairs, carpet or equipment.

Room Reservation Form

By proceeding, I agree to the above terms and conditions for use of the room(s).

Room Reservation Form  
(Please use this request form to book a conference room.)

	Room Number	Capacity	Equipment
	S320E	16	Video Conferencing Audio Conferencing Table Microphones
	S330	40	Video Conferencing Audio Conferencing Echo360 Lecture Capture Lapel Microphone Handheld Microphone
	S340	40	Video Conferencing Audio Conferencing Echo360 Lecture Capture Lapel Microphone Handheld Microphone
	S330-340 Combined	80	Video Conferencing Audio Conferencing Echo360 Lecture Capture Lapel Microphone Handheld Microphone
	S320 Hospitality & Poster Space	Some seating Sink and refrigerator
	S350 Hospitality & Poster Space	Some seating Sink and refrigerator
	S350A	16	Video Conferencing Audio Conferencing Table Microphones