Sick Leave Banks

University Sick Leave Banks (SLB) have been established to secure income for members who are on an approved, qualifying leave where there is a reasonable expectation that the member will return to perform the essential functions of his or her job. SLBs do not provide income replacement for periods which may be covered by another insurance policy (e.g., workers' compensation, vehicle insurance, etc.)

Prior to drawing from any SLB an applicant must first secure an approved leave from his or her department by following the University's leave application process

AFSCME Sick Leave Bank (SLB)

The AFSCME SLB is designed to provide income security to SLB members who are disabled from work due to a non-work related personal illness or injury. Prior to drawing from the SLB a member must be out of work for ten work days and exhaust all accrued sick and personal time and all but ten days of accrued vacation time. The SLB Committee considers applications for income replacement based on information provided by the employee and his/her physician(s).

In order for your SLB application to be considered by the Committee and after securing an approved leave from your department, please:

  1. Complete Section One of the application.
  2. Have your physician complete Section Two of the application.
  3. Have your department’s HR/Personnel Coordinator complete Section Three of the application. *
  4. Return the completed application to the Employee Service Center by mail, fax or in-person.

* If you work in one of the following areas, your department’s HR/Personnel Coordinator is:

  • Auxiliary Enterprises: Kevin Wissmann, Human Resources/Org Dev at 918 Campus Center
  • Facilities & Campus Services: Shara Denson, Personnel Manager, Physical Plant
  • Residential Life: Liz Brown, Director of Finance & HR, Berkshire House   

SLB members do not accrue sick or vacation time while drawing from the SLB.

Employees in a position covered by the AFSCME bargaining agreement may elect membership in the SLB during the month of October any year by submitting an enrollment form at the Employee Service Center. SLB membership continues until the member pro-actively disenrolls or is no longer employed in a position covered under the AFSCME bargaining agreement.

Questions: Leslie Moes

PSU/MTA Sick Leave Bank (SLB)

The PSU/MTA SLB is intended to provide paid leave time to members who:

  • are absent from work due to a non-work related injury or illness where there is a reasonable expectation, based on medical documentation, of the member returning to the position held at the time a medical leave due to the illness or injury began. The Sick Leave Bank is not intended as a substitute for Long-Term Disability Insurance protection.
  • need paid leave time until an approved application for Long-Term Disability Insurance benefit becomes effective.
  • are absent from work due to parental leave or serious illness of a family household member.

After securing an approved leave and an approved PSU/MTA SLB application and prior to drawing from the SLB a member must first exhaust all accrued sick leave, all personal leave and all but ten (10) days of accrued vacation leave.

SLB members do not accrue sick or vacation time while drawing from the SLB.The PSU/MTA SLB Guidelines provide an overview of SLB eligibility and qualifying circumstances.

Questions: Linda Ho

USA/MTA Sick Leave Bank (SLB)

The USA/MTA SLB can provide income security to SLB members who are disabled from work due to a non-work related personal illness or injury. Prior to drawing from the SLB a member must be out of work for five (5) working days after exhausting all accrued sick leave, all personal leave, compensatory time, and all but ten (10) days of accrued vacation. The SLB Committee considers applications for income replacement based on information provided by the employee and his/her physician(s).

In order for your application to be considered by the Committee, please:

  1. Complete, sign and date Section One of the USA/MTA SLB application.
  2. Have your physician complete, sign and date Section Two of the application (including providing an estimated return to work date).
  3. Have your supervisor complete, sign and date Section Three of the application.
  4. Return the completed application to the Employee Service Center by mail, fax or in-person.

SLB members do not accrue sick or vacation time while drawing from the SLB.

Questions: Leslie Moes

MSP Sick Leave Bank (SLB)

MSP SLB Parental Leave Application Process

Upon request, the following MSP-represented employees are eligible to receive one semester (for librarians, 24 weeks) of paid parental leave to prepare or care for a newborn or adoptive child under age 5:

  • Full-time tenured and tenure-track faculty members
  • Non-tenure-track faculty members who are state-funded, who have at least three years of full-time service, and who have appointments that make it possible to fulfill a one-year return obligation
  • Librarians with at least four months of service

While on a University-approved parental leave, eligible MSP members (as defined above) may draw from the MSP SLB in order to maintain income during the semester of parental leave. No application beyond the MSP Request for Parental Leave is required. After exhausting all accrued sick time during the semester of parental leave, the employing department should submit the balance of reportable time using the SLB time and attendance code.

Sick leave may not be used to further extend a parental leave unless the extension is medically justified.  For example, a faculty member who gives birth mid-semester may not use sick leave beyond what is medically necessary in that semester and then take parental leave the following semester; instead, the faculty member has three options:  take parental leave for the remainder of that semester; take leave without pay for the remainder of the semester and then parental leave the following semester; or return to work in that semester and take parental leave the following semester.

The parental leave may not be taken in a semester beyond a semester adjacent to the period during which the birth or adoption occurs.  For example, parental leave may not be taken in the spring following a summer birth or in fall following an early January birth.

Process for All Other MSP SLB Requests

In order to request income security from the MSP SLB a member must submit the following items to the Employee Service Center by mail, fax or in-person. This process also applies to an MSP member's request to use more than five (5) of his or her own accrued sick days in order to care for a family member ("family sick time").

1. Written request to draw from the SLB identifying:

  • the dates for which you are requesting leave and the date you intend to return to work,
  • if requesting an intermittent leave, the work schedule you propose. (Your supervisor may require a different schedule.  For example, rather than release from teaching responsibilities, the supervisor may release you from non-teaching duties.)

2. Copy of the Certification of Health Care Provider for an Employee's Serious Health Condition form submitted to your department with your request for leave. *

* If you are requesting time to care for a family member, the Certification of Health Care Provider for a Family Member's Serious Health Condition must be completed by the treating provider and submitted with the SLB request in lieu of the Certification of Health Care Provider for an Employee's Serious Health Condition.

Questions: Kelly Pleasant

MSP SLB History

The Sick Leave Bank, established under Article 27 of the UMass-MSP collective bargaining agreement provides short-term salary continuity to eligible MSP-represented employees who:

  •  are members of the Sick Leave Bank;
  •  have approved sick leave due to a non-work related disability (illness or injury); or to care for relatives (such as spouse, parent or stepparent, child or stepchild, grandparent or grandchild, sibling) who are seriously ill;
  •  have approved parental leave the semester prior to, the semester of, or the semester immediately following the birth/adoption of a child.
  •  have a reasonable expectation of returning to a pre-disability position;
  •  have insufficient accrued sick leave to cover an absence; and
  •  have applied for and received an allocation of coverage from the Sick Leave Bank Committee (see application instructions above).

You may elect to join the Sick Leave Bank during open enrollment (month of October) any year by donating 1 or more days of your accrued sick leave. Benefit time accrues to the Bank when a member is drawing from the Sick Leave Bank.

The MSP SLB Committee also reviews all MSP member requests to use more than five (5) personal sick days to secure income while caring for a family member ("family sick time").

Non-Unit Sick Leave Bank (SLB)

The Non-Unit SLB is designed to provide income security to Non-Unit employees who are disabled from work due to a non-work related personal illness or injury. Prior to drawing from the SLB a member must have completed the leave application process, obtain approval from the SLB Committee and exhaust all of his or her own accrued sick, vacation and personal leave. The SLB Committee considers applications for income replacement based on information provided by the employee and his/her physician(s).

In order to request Non-Unit Sick Leave Bank benefits an employee must submit the following items to the Employee Service Center by mail, fax or in-person.

1. Written request to draw from the SLB identifying:

  • the dates for which you are requesting leave and the date you intend to return to work,
  • if requesting an intermittent leave, the work schedule you propose.

2. Copy of the Certification of Health Care Provider for an Employee's Serious Health Condition form submitted to your department with your request for leave.

SLB members do not accrue sick or vacation time while drawing from the SLB, however these accruals are restored after the member returns to his or her job.

Questions: Kelly Pleasant

AFSCME Extension of Sick Leave

Please contact Labor Relations for information on this benefit.