Instructions for All Benefited Employees

Work Life Event: 
Applies To: 
All Benefited Employees

Promotion or Other Job Change

Promotions and transfers within each bargaining unit are regulated by collective bargaining agreement. Please reference the Promotion section. You will retain all of your benefits and salary change, if appropriate, is outlined in the contract.

When an employee changes position to another position with the same grade level, there is no change in salary. For example, a USA/MTA or Non-Unit Classified Clerk V (grade 15) transfers to an Accountant I (grade 15) position, the employee will retain the same grade and step rate as well as the next step increase date. For employees in exempt positions, transfers to a position with the same grade level will also result in the same salary per the guidelines for Professional Staff Union Unit A members which can be found in the Professional Staff Salary Administration Handbook Section IV. E.

When an employee is appointed to a position with a lower grade level, guidelines vary by bargaining unit.

AFSCME employee's salary will be the step closest to but not equal to or greater than the current salary in accordance with Article 17, Section 2 D.

USA/MTA employee's salary will be determined by the step in the grade based on the employee's creditable years of service in accordance with Article 14, Section 2 C.

PSU Unit A employee's salary will be determined based on Section IV F. of the Professional Staff Salary Administration Handbook

A change in bargaining unit does not happen as frequently and the guidelines are less specific. A change in bargaining units often means a change in pay plans. Different plans have different terms and rates that do not translate one for one. In almost all cases, consultation with Compensation will be required. The most common of these is a non-exempt Classified employee transferring to an exempt Professional position. Transfers from AFSCME to exempt Professional positions are similar to the example below except for dental insurance. In the case of PSU unit B to PSU unit A, there is no change in dental insurance but other considerations remain.

Classified (USA/MTA) to Professional Staff Union (PSU/MTA, Unit A) Exempt Position

Your Bargaining Unit will change from the University Staff Association (USA/MTA) to the Professional Staff Union (PSU/MTA Unit A).  The current PSU/MTA Unit A contract may be viewed on the Labor Relations website, or by directly contacting the local PSU/MTA Union.

Compensation considerations

Since you will be changing pay plans, you ought to consult with Compensation before any final decision is made.

A non-exempt classified employee moving to an exempt professional position shall normally receive an increase as per “Guidelines for determining Individual Salaries” Section IV.A. (3) and (4), of the Professional Staff Salary Administration Program Handbook. If your current salary already exceeds the grade level mid-point of the position you are going to, you may not receive an increase. In addition, if the professional position carries a grade level where the pay rates are approximately equal or lower than the rates in your current classified grade, a salary increase may also be inappropriate. Please reference current Professional Staff Salary Administration Program (PSSAP) Salary Schedule.


Benefits considerations

Dental insurance will change from Metlife Dental to Delta Dental.

PSU/MTA employees enroll for dental coverage at no cost concurrent with union membership. Dental/vision coverage PSU/MTA employees is managed by Mass Public Employees Fund (MPE). Please contact MPE with questions regarding enrollment, questions about coverage and in order to make changes to your covered dependents.  MPE – (800) 325-5214 or at their website at:

If you have optional life insurance, the amount and cost may increase if your base salary has increased. Automatic increases in multiples of 1 – 8 times your annual base salary may cause the optional life insurance death benefit amount to increase thereby the monthly cost to increase. However, if your optional life insurance amount is a fixed amount, the cost of the insurance based on your age bracket rate will be unchanged. Please reference the GIC Employees Benefit Decision Guide.

Long Term Disability (LTD) Insurance benefit will increase if your base salary has increased.  Once determined to be eligible (on the 91st day) for LTD the benefit is 55% of your current monthly income, subject to the limits described in the GIC's Long-Term Disability Plan document.

Overview of benefits unique to staff in a position represented by the Professional Staff Union / Massachusetts Teacher’s Association (PSU/MTA) can be viewed on-line.

Upon promotion to the Professional Staff Union (PSU/MTA) you are automatically a member of PSU/MTA Sick Leave Bank (SLB). PSU/MTA bargaining unit members on an approved medical or parental leave of absence may apply to the Sick Leave Bank (SLB) to seek income replacement from their SLB bank.

If you are not vested (10 years creditable Service) in the Massachusetts State Employees Retirement System (SERS) you will have 180 days to consider participating in the Optional Retirement Program (ORP). Please review following side by side comparison of the ORP retirement program and the SERS retirement. Click on the following links to review the benefit guide for the SERS and the benefit guide of the ORP retirement options. After 180 days your retirement selection becomes irrevocable.

For assistance with questions about process and policies please contact the Human Resources Service Center in 325 Whitmore Administration Building.