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Salary Administration @ UMass Amherst
Frequently
Asked Questions
1. What is the difference between
an exempt and non-exempt position?
Exempt Staff
2.
What is the difference between a Position Description Worksheet and
a Position Description Form?
3. What is a Position Description Worksheet?
4. What is a Position Description Form?
5. How long does it take to do a position review?
Non-Exempt
Staff
6.
How do I get a copy of my Form 30?
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1. What is the difference between
an exempt and non-exempt position?
The Fair Labor Standards Act (FLSA) recognizes three basic categories
of employees:
- Non-covered employees – employees not covered by the FLSA. In
Massachusetts this includes elected officials, legislative employees
not covered by Civil Service, etc.
- Exempt employees – employees covered by the FLSA whose positions
are exempted from overtime and time reporting regulations. This includes
employees in executive positions and employees in those professional
and administrative positions that meet the exemption tests.
- Non-exempt employees – employees in positions that are covered
by the FLSA and are thus not exempted by statutory provisions. Employees
in this category must be paid on an hourly basis and must be paid overtime
in accordance with state and federal regulations.
The Compensation staff is responsible for determining whether a position
is exempt or non-exempt in accordance with the FLSA guidelines.
For more information, please see: http://www.state.ma.us/hrd/agency_services/Rules_and_guidelines/flsa.pdf
2.
What is the difference between a Position Description Worksheet and a
Position Description Form?
The Position Description
Worksheet is a classification assessment tool that helps break a position
down into its component parts for the purpose of classification evaluation.
Managers use this worksheet when developing a job description for a
new or significantly changed position. The Compensation Manager relies
on this worksheet to evaluate and grade the position.
The Position Description
Form is a signed document kept on file in the Human Resource office
which outlines a general summary of the position, examples of duties,
minimum qualifications, supervision received, and supervision exercised.
The Position Description Form must be certified with the following three
signatures: 1) employee/staff member, 2) department head, and 3) Manager
of Total Compensation.
3.
What is a Position Description Worksheet?
A Position Description
Worksheet is a classification assessment tool that helps break a position
down into its component parts for the purpose of classification analysis
and pay grade assignment. A Position Description Worksheet must be completed
for new or significantly changed positions in order to provide the Classification
& Compensation Office with the information needed to more fully
understand and to appropriately classify a position based on its scope,
complexity, impact, and how it compares to other positions across campus.
The worksheet will assist in describing the functions of a position
for the purpose of evaluation. Click here for a Position Description
Worksheet. (link to Appendix #1 PSPAP-BU)
4.
What is a Position Description Form?
The Position Description
Form provides an accurate and detailed description of the duties, responsibilities,
skills, knowledge, and necessary experience associated with each position.
The Human Resource Department should have a signed Position Description
Form on file for every employee.
A written description
of each position is developed by the Department Head/Dean/Director,
and revised regularly (oftentimes with the help of the employee) to
ensure that it is current. All new or amended position descriptions
must be approved by the appropriate Chancellor, Vice Chancellor or designee,
hereinafter referred to as Administrative Officer, and the Manager of
Classification and Compensation.
Most colleges and
administrative divisions on campus have a designated Human Resource
Liaison. They can assist you with processing HR actions such as classification
requests and off-cycle reviews. Click here for a list of HR Administrative
Officers/Liaisons to identify the representative for your college or
administrative unit. Click here for a blank Position Description Form.
(link to Appendix #2 PSPAP-BU)
5.
How long does it take to do a position review?
The short
answer is about a month, for an Equity Review. Other types of reviews
may take longer. Equity reviews receive first priority. The following
priorities have been established for other types of position reviews:
- New or changed
positions for which openings exist; changes due to major reorganizations
- Positions with
increased responsibilities in which the content has changed significantly
and permanently.
- Positions with
minor content changes which have been submitted for informational purposes
only to ensure that our records are up-to-date.
The timeline
and process is as follows:
- The staff member or supervisor completes Section I of the Request
for Equity Review form and forwards, with position description, to the
Department Head, with copies to the Dean/Director and the Administrative
Officer.
- Within 10 working days of receipt, the Department Head, after consultation
with the Dean/Director or the Administrative Officer, completes Section
II and forwards, with organizational chart, to the Manager of Total
Compensation.
- Within 20 working days of receipt, the Division of Human Resources
completes Section III of the Request for Equity Review form and returns
it to the Department Head with copies to the staff member and the Administrative
Officer.
6. How do I get a copy of my Form 30?
To get a copy of
your Form 30, first check with your immediate supervisor or department
head. If they do not have a current Form 30 on file, you can get one
from the Compensation and Classification department.
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