Training and Documentation
Questions occasionally arise for staff or faculty when using the Graduate Admissions and Graduate Records software and SPIRE pages created over the last few years. We have, therefore, collected and published below some of our documentation for you to review. This is not intended to be a comprehensive set of documentation and you should feel free to contact the Graduate School via phone (413) 545-6002 or email firstname.lastname@example.org with any questions.
Statute of Limitations Extensions
In a simple two-step process, departments can now request Statute of Limitations extensions on SPIRE.
- Instructions for SOL Extensions (pdf) Available for GPDs and staff only
Academic Load Overrides
The Academic Load Override page in SPIRE is used to enter a graduate student's status as full- or half-time while they are working on research. This page replaces the need to write and send status memos to the Graduate School.
- Instructions for Academic Load Overrides (pdf) Available for GPDs and staff only
Using the Graduate Application Review Page
Several improvements have been made to the Graduate Application Review page since this video was made including navigation changes, additional search functionality, and a direct link to the SPIRE Decision page.
There are four reports that can be generated with the user-friendly UMetrx system: a list of prospective applicants seeking information from the program; a detailed list of current applicants which includes their status, contact information, transcripts and test scores; a summary report of applicant totals by status; and the results of the exit survey completed by applicants who have declined our offer of admission. Available for GPDs and staff only.
- Instructions for the UMetrx Prospect, Detail and Summary reports (pdf)
- Instructions for the UMetrx Applicant Exit Survey (pdf)
To generate a list of currently enrolled students or applicants, the SPIRE queries are always accurate and easy to run to Excel:
- Available SPIRE queries for departments (pdf) Available for GPDs and staff only
Graduate Admissions Decision Page
The Graduate Decision Page is used to admit or deny applicants. It is also where a department can change an applicants admission term or degree plan or sub-plan.
- Graduate Decision Page (pdf) Available for GPDs and staff only