Research Grant Application Form
The Graduate School provides $70,000 each year to fund Graduate School Dissertation Research Grants. This program recognizes the research and accomplishments of our outstanding graduate students and provides funds to assist recipients in completion of their dissertation.
Amount: Grants are available for up to $1,000 for expenses incurred in connection with the student’s doctoral dissertation research (see “Eligible Expenses” below for more details on what can and cannot be funded under this grant). Students should submit an application in the semester before funds are needed.
Eligibility: UMass Amherst doctoral students who have achieved candidacy at the time of application are eligible to apply. Applicants must also be in good academic standing and currently enrolled at UMass Amherst. UMass doctoral students are eligible to receive this grant more than once, although preference in each application cycle will be to fund those who have not previously received this award. Applicants who were not awarded a grant in the fall application cycle are eligible to reapply in the spring cycle without prejudice.
Deadlines: There are two application cycles per year; due dates fall six weeks after the first day of class each semester. The application deadline is 11:59 PM on the posted due date—all required materials must be received by this time.
- Spring 2016: Tuesday, March 1st, 2016
- Fall 2016: Tuesday, October 18th, 2016
- Spring 2017: Tuesday, March 7th, 2017
A completed Dissertation Research Grant consists of four components:
- A completed Application Form, available here . The Application includes a one-page, single-spaced Project Description (in 11 or 12 pt font with 1 inch margins). All figures and references should be included within the page limit. Write your Project Description for a general audience using non-technical language whenever possible, as the content should be understandable by faculty in other fields. Your Project Description should address each of the following:
- What do you seek to accomplish with your dissertation research? (i.e., what are your research questions/aims/objectives?)
- How will you accomplish this? (i.e., what research methods will you use?)
- What contribution(s) will this research make?
- How would a Dissertation Research Grant contribute to your ability to successfully complete your dissertation?
- A detailed budget using the template available here . Note that your completed budget must be reviewed and approved by your faculty advisor; s/he should submit the budget on your behalf with the letter of recommendation (see below).
- A confidential one-page letter of recommendation from your faculty advisor addressing the applicant’s merit and performance in the program, the significance of the project, and why the requested funds are critical to the applicant’s successful completion of the dissertation.
- An email from your Graduate Program Director verifying that you are in good standing in your program and have achieved candidacy status. Prior to requesting this email from your GPD check the date you achieved candidacy on your unofficial transcript (available via SPIRE) and provide this date to your GPD.
Summary of Responsibilities
- Application Form , including Project Description (submitted via email to firstname.lastname@example.org ). Use the following format for the file name, using the applicant’s name: Lastname_Firstname_Application_Dissertation_Grant
Faculty Advisor submits:
- Confidential Letter of Recommendation (submitted via email to email@example.com ). Use the following format for the file name, using the applicant’s name: Lastname_Firstname_Recommendation_Dissertation_Grant
- Budget (completed by the applicant and sent to the faculty advisor; advisor approves and submits via email to firstname.lastname@example.org ). Use the following format for the file name, using the applicant’s name: Lastname_Firstname_Budget_Dissertation_Grant
Graduate Program Director submits:
Eligible expenses under this grant include, but are not limited to, research-related expenses associated with:
- travel to special library or museum collections
- access to libraries, databases, or archives
- fees for services (e.g., transcription, analyzing samples, payments to subjects, hiring undergraduate research assistants)
- duplication or distribution of research materials (e.g., photocopies of surveys, postage)
- field work, including travel to and from the field site and living expenses while in the field
- purchase of software or specialized equipment not otherwise available via UMass (which will remain the property of the University; laptops, tablets, and similar technology are not eligible)
Expenses not allowed on the grant include:
- paying oneself a stipend or salary
- conference travel
- typing, duplication, or editing of the dissertation
- normal living expenses except when on research-related travel
- routine laboratory or office supplies
- purchase of software or specialized equipment that is already available on campus
- purchase of computers, tablets, or similar technology
- purchase of books
Additional guidelines on eligible expenses:
- Proposals to fund specialized training will be eligible for consideration only if such training is clearly necessary for the applicant’s dissertation research and is not otherwise available. Training that contributes to the applicant’s overall professional development but does not directly support the dissertation research is not eligible for funding. Eligible training must not be available on campus or within the Five College Consortium.
- Students who require advanced language training should first consult UMass Amherst course offerings and the Five College Center for the Study of World Languages. (The desire to obtain language training during the summer is not in itself sufficient rationale for a grant.)
- Students seeking training in statistics or methodology should first consult UMass Amherst course offerings and services of the Institute for Social Science Research (ISSR).
A subcommittee of the Graduate Council will review submissions. Awards will be announced by the end of the semester in which the application was submitted. Award funds will be transferred to the applicant’s department and normal rules and procedures for business expenses apply. The recipient’s departmental business office will be able to provide detailed information on how funds can be used to pay allowable expenses.
Questions should be addressed to Heidi Bauer-Clapp at email@example.com .