The Graduate School provides funding to support graduate student travel for presentations at conferences, professional meetings, and exhibitions. The program is administered by the Graduate Program Director in each department, supported by a block grant from the Graduate School to the department. The point of the program is to provide some support to graduate students in their efforts to establish themselves and acquire valuable experiences in their field.
Enrolled, matriculated graduate students (including those on Program Fee/Continuous Enrollment) are eligible for funding under the program. Applicants must be accepted or invited to present their work at a conference, professional meeting, or exhibition and must provide verification of that to their GPD. These funds are not designed to cover research related expenses.
The review and approval process will be managed by departments under the direction of the GPD. GPDs/departments will determine the amount of individual awards, priorities for allocating funding to students, and how many of their students to fund.
For GPDs and Business Managers
GPDs and department business managers will be notified of the amount of their block grant in September. Once you have been notified of the amount of your allocation you may begin to make awards to students. Funds are awarded for the academic year and may be used to cover travel taking place between Sept. 1 and Aug. 31 of that year. Individual grants should be disbursed to students following University business expense reimbursement guidelines.
Each department will be required to report annually on their use of Graduate Student Travel Grant funds; departments failing to submit a report will not receive an allocation for the next year. Funds may not be carried over from one academic year to the next.
If you have questions or need other assistance, please contact Heidi Bauer-Clapp at the program e-mail, firstname.lastname@example.org or 413-545-0669.
Students who anticipate professional travel as described above should check with their GPD on the department process to request funding. These travel grants are processed as a business expense reimbursement. Students who receive funding should check with their business office on specific procedures for reimbursement.