University of Massachusetts Amherst

UMass Amherst: General Education

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Course Approval & Governance

 

Online System FAQ's

Will my work be saved?
How do I edit course enrollment details?
How do I access work completed previously upon subsequent log-ins?
Can I edit a proposal after it has been submitted?
How do I add an addendum to my course proposal?
How will I know if my course proposal has been approved?
What is the difference between the pencil icon and the magnifying glass icon?
How do I print a copy of my proposal?
The zip file feature won't work; what do I do?
How do I delete a proposal from the system?
Why do non-letter characters appear when I try to paste information into the forms?
Whom should I contact with questions about the process?

 

Will my work be saved?
Your work on forms will be saved only after you hit the “Save” button at the bottom of the page. To avoid losing work, it is recommended that you draft your answers to form questions in a separate application (e.g. MS Word) and paste your responses into the online forms once you are ready to submit a proposal. Attached documents will be automatically saved once uploaded.

 

How do I edit course enrollment details?
An "Edit Course Details" icon is available directly below the "Course Details" section. Once you click on this icon, you will be able to edit the fields for enrollment and sections.

 

How do I access work completed previously upon subsequent log-ins?
You can see all of your proposals on both the “Home” and “Proposals” tabs. To access them and pick up where you left off, click on the pencil to the left of the proposal.

 

Can I edit a proposal after it has been submitted?
No. Once you have clicked on the “Submit” button, you will be reminded that no further edits can be made to your proposal. If changes are requested at a later date by the Gen Ed Council, however, you have the option to add an addendum to the original materials you submitted.

 

How do I add an addendum to my course proposal?
An addendum can be added to a course by clicking on the pencil next to the course on the “Proposals” tab. Once the proposal page is open, scroll to the bottom and you will see a link to add an addendum just below the option to add a syllabus.

 

How will I know if my course proposal has been approved?
You will receive an email notification from the Gen Ed Council once a decision has been reached. If the Council finds that more information is needed, you will be asked to submit an addendum for review.

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What is the difference between the pencil icon and the magnifying glass icon?
The pencil icon allows you to edit a proposal that has not yet been submitted for review. The magnifying glass icon allows you to view the details of your proposal but does not allow editing.

 

How do I print a copy of my proposal?
A printer-friendly version of your proposal is available by clicking on the pencil icon next to the desired proposal. On the next screen, a link (“Printer-Friendly Version”) will appear at the top of the page. This link will only print the forms for your proposal; to print all attachments (e.g. syllabi) as well, use the “Download Zip File” link, also found at the top of the page.

 

The zip file feature won't work; what do I do?

In order to access the content of zip files, you need software that will read this file type. If you are having trouble downloading and opening proposal contents through the "Download Zip File" link, you may want to consider installing free software like WinZip.

 

How do I delete a proposal from the system?
A proposal can be deleted from the system by clicking on the pencil icon next to the proposal you wish to delete. Under course details on the next page, you will see a "Withdraw Proposal" icon, which will allow you to delete the proposal. **Please be aware, however, that once withdrawn, the contents of the proposal will no longer be accessible through the online system.

 

Why do non-letter characters appear when I try to paste information into the forms?
Sometimes this occurs when pasting text drafted in a format different from the online forms. To avoid this change in format, save your drafted responses as text (.txt), prior to pasting into the online fields.

 

Whom should I contact with questions about the process?
Technical Assistance: cps-help@cesd.umass.edu
Other questions: gened@acad.umass.edu

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