Final Check List

1. Is your organization affiliated with the University of Massachusetts Amherst?
Please remember that applicant organizations must be affiliated with the University of Massachusetts Amherst and have a UMass account number. Arts Council grants can only be transferred to Ledger 3 and specific Ledger 2 accounts. Place this account number on the cover sheet of the application. Individuals are not eligible to apply.

2. Is your application typed?
Handwritten applications are unlikely to be funded. Click here for how to download an application form.

3. Did you use the Arts Council forms?
It is very important that you submit your grant on the application forms provided by the Council.

4. Is your application complete?
Single Projects/Events applications must include the following parts:
-Cover Sheet
-Project Narrative (not to exceed four pages)
-Timeline
-Budget: Expenses
-Budget: Income & Summary
-Supplementary Budget Information and Publicity Plans

Mini-Grant applications must include the following parts:
-Cover Sheet
-Project Description
-Budget

5. Do the budgets add up?
Make sure your budgets are correct, and that your income less expenses equal zero. The Council does not support fundraising events.

6. Did you include budget details?
The more detail you can provide about your income and expenses, the better. For example, some applicants include artist's contracts, purchase order requisitions, and written estimates from vendors for expenses that they anticipate incurring.

7. Have you obtained all the required signatures?
If you are a registered student organization, an advisor from the Campus Activities Office or faculty advisor must sign the form, as well as the Business Manager in the Campus Activities Office. Other organizations (such as academic departments) must obtain signatures from their Business Manager and/or the person who is responsible for maintaining the budget for the department. Call the Arts Council if you are uncertain about who needs to sign the form at 545-0202.

8. Have you included letters of support?
Letters of support show Council members that there is widespread interest in your program or event. With that in mind, it is always helpful to include letters of support from collaborating partners and other appropriate members of the UMass community (such as the President of the Student Government Association, Graduate Student Senate, interested faculty members, etc.).

9. Have you made the correct number of copies?
Submit seven copies of the application plus the original to the Arts Council by noon on the deadline date.

10. Did you include supplementary materials?
(this is optional) Many applicants include information about the artist(s) or performer(s) who will be featured in the event or program, so that reviewers can better ascertain the artistic merit of the proposal (remember that a proposal's artistic merit is of central importance to Arts Council reviewers!). This often takes the form of resumes, press materials, cassettes, slides and other visual information. These materials are circulated at the actual grant review meeting, so we only need one copy. They will NOT be sent to reviewers with the grants in advance of the meeting. Because of this, you may wish to attach written information (such as an artist's resume) with the grant itself (as part of the original and seven copies), if you feel it will help reviewers to better understand your application. Please note that we do not accept videotapes, unless the project is a film.

11. Is your application on time?
After you have compiled your application, it must be delivered to the Arts Council offices, located in 10 Curry Hicks, no later than noon on the deadline date. Proposals received after this date will be referred to the next funding cycle, if dates permit.

Please note that incomplete applications are unlikely to be funded.