Withdrawal FAQs

• What type of withdrawal should I do?
• Where should I go if I am thinking about withdrawing from the University
• If I am withdrawing for military reasons, why should I declare that?
• If I choose a medical withdrawal, can I come back next semester?
• If I withdraw, will I get money back?
• If I didn't get grades, why do I have to pay anything for the semester?
• What will my transcript say about my withdrawal?
• If I withdraw, what happens to my financial aid?
If I withdraw, what is the campus housing rent refund schedule?
• If I withdraw, can I leave my things in my room if I am returning next semester?
• Am I guaranteed space in campus housing when I return?
• Why can't one office or person supply me with all the information I need about withdrawal?
• If I plan to take courses at another college or community college near home, what do I need to do?
• What if I plan to take online courses during my semester away through Continuing and Professional Education?
• I am taking classes with Continuing and Professional Education (CPE) and I need to withdraw.  What do I need to do?
• If I am an athlete, do I need to contact my coach?
• If I want to withdraw from a course but retain some of my classes, what do I do?

 What type of withdrawal should I do?

This is a personal decision, but we encourage you to consider the root issue.  If for a medical concern, it is important to declare such a concern with the University.  Often students who take medical withdrawals are also seeking additional services and accommodations.  If you do not file for a medical withdrawal, the University will not have the correct information to be able to assist you appropriately.  Additionally, students who choose a medical withdrawal may be able to retain their student health insurance status.

 

 Where should I go if I am thinking about withdrawing from the University?

When a health problem precludes successful completion of course work for the current semester, a student (with the support of an appropriate University Health Services (UHS) clinician or from a private treating clinician) may request a Health Withdrawal from the University.  If you are considering a medical withdrawal, call UHS' administrative offices at 413-577-5271. Please note, when applying for readmission following a health withdrawal, you must present evidence that the health problem no longer precludes successful completion of academic work. In most cases, this means at least one (full) academic semester must have passed before readmission can be considered.

If you are withdrawing for academic reasons, we encourage you to visit your Academic Dean and begin the Academic Withdrawal process. Click here to find your Academic Dean.

If you are withdrawing for personal, financial, or military reasons, we encourage you to contact the Dean of Students Office.  If you want to discuss your situation and/or the process for withdrawing, please schedule an appointment with one of our staff members  The office is located at 227 Whitmore and can be reached via phone at 413-545-2684. Additionally, you are also strongly encouraged to discuss your withdrawal with your Academic Dean, especially if you plan to take courses at another college/university with the hopes of transferring credits back to UMass Amherst.

All students with a housing assignment who are completing a withdrawal must contact Residential Life Student Services to request a cancelation of their housing.  

 

 If I am withdrawing for military reasons, why should I declare that?

If you are withdrawing because you have orders that require you to report for duty during the current semester, you may be eligible for some additional refunds.  Please check the box on the withdrawal form that indicates military withdrawal and include a copy of your orders. 

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 If I choose a medical withdrawal, can I come back next semester?

Typically, no.  A Health Withdrawal may be requested by any student with a serious health problem who, in the opinion of the clinician, cannot complete course work. All medical withdrawals will be reviewed and must be approved by the UHS Medical Director. To return to the University, a student must present evidence that the health problem no longer precludes successful completion of academic work. In most cases, at least one (full) academic semester must have passed before readmission can be considered.

This decision solely rests with the UHS Medical Director.  The Dean of Students Office, Your Academic Dean, or the Registrar cannot override this decision.
 

 If I withdraw, will I get money back?

There is a tuition refund schedule based on last date of attendance:

  • Withdraw by the End of the First Day of Class: 100% Refund on Tuition and Major Fees
  • Withdraw by the End of the Second Week of Classes: 80% Refund on Tuition and Major Fees
  • Withdraw by the End of the Third Week of Classes: 60% Refund on Tuition and Major Fees
  • Withdraw by the End of the Fourth Week of Classes: 40% Refund on Tuition and Major Fees
  • Withdraw by the End of the Fifth Week of Classes: 20% Refund on Tuition and Major Fees

For housing, there is a rent refund schedule based on the date you check-out of your room:

  • Check out by 11pm on Saturday after classes begin: 100% Refund minus $500 Cancellation Fee
  • Check out by 11pm on second Saturday of the semester: 80% Refund minus $400 Cancellation Fee
  • Check out by 11pm on third Saturday of the semester: 60% Refund minus $300 Cancellation Fee
  • Check out by 11pm on fourth Saturday of the semester: 40% Refund minus $200 Cancellation fee
  • Check out by 11pm on fifth Saturday of the semester: 20% Refund minus $100 Cancellation Fee

Students with an assignment who withdraw outside of the semester will be subject to the cancelation fee schedule.

Meal plans and parking pass cancelations follow a different process.  Please talk to those individual offices for more information. 
 

 If I didn’t get grades, why do I have to pay anything for the semester?

College tuition costs are based on your “seat” in a course, not the grade.  If you are enrolled in a course, another student is unable to be in your “seat.”  That is why we use a prorated system that allows a 100% refund by the end of the first day of classes.  

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 What will my transcript say about my withdrawal?

When you withdraw, the form is processed in the Registrar’s Office.  Instead of a letter grade, you will receive a “W” in place of a grade.  The “W” is not weighted and does not factor into your GPA.

 

 If I withdraw, what happens to my financial aid?

Depending on when you withdraw, and the source of your awards, your financial aid may have to be reduced or canceled for the term.  If your financial aid is canceled or reduced, you might owe money to the University.  Federal regulations require Financial Aid Services to apply a formula established by the U.S. Department of Education to determine the amount of federal financial aid a student has earned as of the date the student last attended classes.

The amount of federal financial aid returned to federal aid programs is determined by the amount of time the student spent in academic attendance, but has no relationship to the institutional charges incurred by the student.

After 60% of the semester has passed, the student has earned 100% of the federal financial aid awarded to them. For students receiving state financial aid, a state refund calculation will be completed. The state refund calculation takes into consideration the amount the student owes and the amount of federal aid the student may remain eligible for.

For more information, please contact Financial Aid Services at (413) 545-0801.
 

 If I withdraw, what is the campus housing rent refund schedule?

Regardless of your official University withdrawal date, your withdrawal date from housing is based on the day you check out and return your key to your Residential Service Desk.

If you withdraw for an upcoming semester, you will be subject to the cancelation fee schedule based on the day you contact Residential Life Student Services to cancel or you are officially withdrawn.

For more information click here

 

 If I withdraw, can I leave my things in my room if I am returning next semester?

No.  If you withdraw from the University, you become an inactive student and cannot under ANY circumstances retain a space in a University facility. 
 

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 Am I guaranteed a space in campus housing when I return?

No.  Currently enrolled students will have first priority.  If there is space available, returning students can enter into the housing process. If you are a student with a disability and you require campus-housing, contact Disability Services at 413-545-0892 to discuss your accommodation needs.

 

 Why can’t one office or person provide me with all of the information I need regarding my withdrawal?

Every student has unique components of their student status – academic profile, financial aid award, etc.  We will do our best to help you navigate the process, but it is important you go to each appropriate office to ensure you have all the correct information.  This is why we developed the withdrawal checklist as a guide.

 

 If I plan to take courses at another college or community college near home, what do I need to do?

If you plan to take classes at a local community college you should first speak with your Academic Dean about which courses to take. You the should speak with the Registrar’s Office to determine if the course at the community college will count or be applied to your credits at UMass Amherst. It is important to verify the classes you take count towards your degree at UMass Amherst before taking the course.

 

 What if I plan to take online courses during my semester away through Continuing and Professional Education?

You should consult your Academic Dean to determine what course you need to take and then contact the Continuing and Professional Education Office (CPE) to your determine your next steps, and review cost/enrollment fees. 

If you complete a Health Withdrawal, you will need approval to take CPE courses. The Registrar’s Office determines requests on an individual basis.  University Health Services (UHS) will also provide the Registrar’s Office with a recommendation.

 

 I am taking classes with Continuing and Professional Education (CPE) and I need to withdraw. What do I need to do?

If you are taking a CPE course, you must contact the CPE Office directly to withdraw.  CPE is located at a separate location that the UMass Amherst campus and follows a different process.

Fill out the CPE Withdrawal Request Form
 

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 If I am an athlete, do I need to contact my coach?

Yes. If you are an athlete at UMass Amherst, you need to speak with your coach to communicate that you are withdrawing.  You should also speak to Derek Doughty, Athletics Case Manager, to discuss your plan to transition off campus, as well as your return (if applicable).  Derek can be reached via the Dean of Students Office at 413-545-2684.

 

 If I want to withdraw from a course but retain some of my classes, what do I do?

If you need to withdraw from a course during the semester, you may add/drop the course on SPIRE, with no record, during the add/drop period.  After the add/drop period, and until the mid-semester date, you can drop a course with a “W.”  You can pick-up the form at the Registrar’s Office. You must have the instructor sign the form before completing the process.  After the mid-semester date, the only option is to petition your Academic Dean.  Requests are only granted for extenuating circumstances.

Click here to find your Academic Dean

WARNING: If you withdraw from a course and your total enrollment goes below 12 credits, it may affect your health insurance coverage, your on-campus housing for your next semester, or your financial aid award.  Please check with Financial Aid Services, Patient Services, and Residential Student Services. 
 

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