Definitions

The following are definitions of terms commonly used throughout the conduct process and found in the Code of Student Conduct:

  • Administrative Agreement: A written agreement between a Conduct Officer and a Charged Student reached after a Conduct Conference concerning the student’s responsibility for charges of violation(s) of the Code of Student Conduct and/or Residential Life Community Standards and the resulting sanctions.  An Administrative Agreement serves as a waiver of the student’s rights to further review or appeal the outcome.
     
  • Advisor: Any person selected by an individual involved in the conduct process to advise and/or support them during conduct proceedings. Advisors (including attorneys), may only act in an advisory capacity and may not speak on behalf of the person or otherwise participate in any meetings or hearings. Attorneys assisting students may not be employees of the Student Legal Services Office supported by University funds.
     
  • Business day:  A day when University Administrative offices are open.
     
  • Campus: Property or facilities owned, leased, used, controlled, or managed by the University of Massachusetts Amherst, regardless of the location.
     
  • Charged Student: A student who is the subject of a report or complaint of misconduct.
     
  • Complainant: The person(s) submitting the initial complaint and/or impacted by the alleged misconduct.
     
  • Conduct Conference: A meeting between a Charged Student and a designated Conduct Officer.
     
  • Conduct Officer: A staff member designated to review student conduct referrals and determine if a violation of the Code of Student Conduct and/or Residential Life Community Standards has occurred.
     
  • Dean of Students: The person holding the position of Dean of Students or their designee.
     
  • Faculty Member: Any person employed by the University to conduct teaching and/or classroom activities or who is otherwise considered a member of the faculty by the University.
     
  • Information (evidence): Any information presented to the University, whether furnished by individuals involved, witnesses, and/or derived from documents/other relevant sources.
     
  • Preponderance of Evidence: The standard of proof used to determine if, based on the information gathered in the matter, it is more likely than not that the Charged Student violated the Code of Student Conduct and/or Residential Life Community Standards.
     
  • Procedural Advisor: A University Official designated to advise a Student Conduct Hearing Board.
     
  • Referral Information: Information, including relevant documents, that forms the basis for the alleged violation of the Code of Student Conduct and/or Residential Life Community Standards including, but not limited to, police reports and incident reports submitted to the Dean of Students Office and/or a University Official.
     
  • Referring Party:  Any person(s), administrative office, or other group/organization that reports an alleged violation(s) of the Code of Student Conduct and/or Residential Life Community Standards to the Dean of Students Office and/or a University Official.
     
  • Registered Student Organization (RSO): Any organization that is recognized as a registered student organization with the University.  RSOs include, but are not limited to clubs, club sports teams, fraternities and sororities.
     
  • Sanction Hearing: A meeting between the Charged Student and the Dean of Students to review conduct sanction(s) imposed by a Conduct Officer.
     
  • Student: Any person enrolled in or accepted for an academic course or program, regardless of credits carried, from the time of admission through the actual awarding of a degree, as well as during the academic year and during periods between terms of actual enrollment.
     
  • Student Conduct Hearing Board: A panel of three (3) to five (5) board members comprised of faculty, staff and/or students trained and responsible for conducting hearings to determine whether a student’s conduct violates the Code of Student Conduct and/or Residential Life Community Standards.
     
  • Student Conduct Hearing Board Chair: A member of the Student Conduct Hearing Board chosen by the board to serve as chairperson of the Hearing.
     
  • Student Conduct Hearing Board Members: A panel of trained students, faculty, and/or staff members appointed by the Dean of Students Office to hear cases that come before a Student Conduct Hearing Board.
     
  • Student Group: Any number of individuals associated with the University and one another but who have not registered, or are not required to register, as a student organization. Student groups include, but are not limited to, athletic teams, musical or theatrical organizations, or clubs not registered as organizations.
     
  • Summary Administrative Review: A decision made by a Conduct Officer after a Conduct Conference that determines the Charged Student’s responsibility for the reported violations of the Code of Student Conduct and/or Residential Life Community Standards.
     
  • University: The University of Massachusetts Amherst.
     
  • University Appeals Board (UAB): A board consisting of faculty, staff, and/or students selected to review appeals as described in the Code of Student Conduct. 
     
  • University Official: Any person employed by the University (including, but not limited to, faculty, staff, administration, and student staff members) acting within the scope of their job duties.
     
  • Witness:  Any person requested to participate in an investigation or hearing because they may have information pertaining to alleged misconduct. Witnesses may be identified by the Charged Student, Complainant, Referring Party, Conduct Officer. or others with knowledge about the alleged misconduct.