Closing Dates - Monthly Financial

FY 2020 Closing Dates

Month Fiscal Period ACTUAL Ledger Closing Date ADJUST Ledger Closing Date
July, 2019 1 08/09/2019 08/16/2019
August 2 09/13/2019 * 09/20/2019 *
September 3 10/11/2019 * 10/18/2019 *
October 4 11/08/2019 11/15/2019
November 5 12/06/2019 12/13/2019
December 6 01/10/2020 01/24/2020
January, 2020 7 02/07/2020 02/14/2020
February 8 03/06/2020 03/13/2020
March 9 04/10/2020 04/24/2020
April 10 05/08/2020 05/15/2020
May 11 06/05/2020 06/12/2020
June 12 07/10/2020 ** 07/31/2020 **

Rules for Determination of Close Dates:

  • If the first day of a calendar month falls on a Sunday, Monday, or Tuesday, then the month end close will be the Friday of that week; otherwise, it will fall on the following Friday.
  • The Friday for year-end close is the Friday of split payroll week.

Logic for ADJUST Ledger Close:

  • The ADJUST ledger will be used for the monthly/quarterly adjustments after the ACTUALS ledger has closed.
  • The ADJUST ledger will close 1 week after the ACTUALS ledger closes.  For the quarter close, the ADJUST ledger will close 2 weeks after the ACTUALS ledger closes.
  • For Fiscal Year End, it will close at the last day of July.

Logic for Period 998:

  • Period 998 is for annual adjustments.
  • This period will open on April 1st and will close on Labor Day each year.
  • After the period is closed, any additional adjustments will need to be requested thru the Associate Controller in the President's Office.

Additional Notes:

 * For the August and September month end close, the ACTUALS ledger will close one week later.  The ADJUST ledger will close one week later.

** The FY2020 ACTUALS Ledger will close on Friday, 07/10/2020 while the ADJUST Ledger, for all campuses, will be 07/31/2020.  

Worcester Business Units:

  • UMWOR, WUMMF, WCCCP, WCPSP, WCS00, WCS01, WCS03 thru WCS11, EL600, EL610 and EL650.
  • WCS02 will be located in Amherst, but belongs to WCCCP.

Building Authority & Foundation Business Units

  • UMBLD and UMFND business units will follow the same closing schedule outlined above.  Activities will be booked at the President's Office on a quarterly/annual basis.  These business units are shared across campuses and are identified by campus using the department number.  Below is the list of departments:
    • AMH1000000 - Amherst
    • BOS1000000 - Boston
    • CEN1000000 - President's Office
    • DAR1000000 - Dartmouth
    • LOW1000000 - Lowell
    • WOR1000000 - Worcester
Last Updated: 
6/25/19