Weekly Bulletin

Retirement reception for Mary Spellicy

Members of the University and local communities are invited to a reception honoring and thanking Mary Spellicy, director of Special Events, for her 31 years of service.

During her career, Spellicy has played a key role in organizing many major events on campus, including Commencement, convocations and the annual Community Breakfast.

The reception with light refreshments and a cash bar will be held Tuesday, June 25, 3-5 p.m. at the University Club.

Memorial service for Steve Kaulenas

There will be a memorial service for Mindaugas "Steve" Kaulenas, professor and former chair of the Biology Department, on Saturday, June 22, from 2-4 p.m. at Memorial Hall. The campus community is invited to share memories of Steve with his family and friends.

Contributions to a memorial fund in his honor can be sent to the Biology Department, 221 Morrill South, c/o Sally Ives.

Parking permit renewals

Parking permit renewal applications should be submitted to Parking Services by Monday, June 17.

Campus Center Garage to close June 29-July 8

The Campus Center Garage will be closed for construction between 8 a.m. on Saturday, June 29 through 8 a.m. on Monday, July 8.

Questions may be directed to Mike Robidoux at Parking Services, 5-6595.

Jazz in July schedules free performances

Five free public performances will be presented next month as part of the 21st annual Jazz in July Summer Music Programs.

On Wednesdays, July 10 and 17, "Jazz in July Jamsations," featuring participants in the instrumental and vocal programs, will perform from 7-10 p.m. at the garden stage of the Lord Jeffery Inn in downtown Amherst. A summer dinner menu and cash bar will be available.

On Fridays, July 12 and 19, "Jazz in July Concerts" will be presented at Bowker Auditorium from 9 a.m. to 4 p.m.

The Jazz in July All Stars - faculty in the summer programs - will perform Thursday, July 11 at 7 p.m. in Bowker Auditorium. Faculty include Greg Caputo, Jay Clayton, Charles Ellison, Winard Harper, Jeff Holmes, Mark Holovnia, Chip Jackson, Andy Jaffe, Sheila Jordan, Genevieve Rose, Dave Shapiro, Andy Green, Billy Taylor and Frederick Tillis.

USA monthly meeting

This month's meeting of the university Staff Association will be held Wednesday, June 26 at noon in 174-76 Lincoln Campus Center.

Agenda items include updates on the contract, state budget and PeopleSoft.

Address information on packages and freight

Distribution Services (formerly Campus Distribution Services or CDS) requests that all packages and freight shipments destined for campus departments include the building name and room number that the package or freight is being delivered to on the package labels as part of the delivery address.

It is requested that campus departments tell suppliers that the room number and building is required each time that goods are being ordered, because this information often does not exist in suppliers' "ship to" databases and boiler plate documents and therefore will not be included on packages unless it is specifically requested.

Departments may contact Eileen Sousa at 5-3071 for additional information regarding this request.

Office & Classroom Supplies now called Paper Products

Paper Products is the new name for the Office & Classroom Supplies (OCS) Department, according to Sam Welson, senior manager of Office 2 Office. Welson said the new name more accurately reflects the streamlined product line which includes white and colored office papers (40 colors in all), envelopes, computer paper, test forms and booklets.

The revised product selection at Paper Products allows the department staff to concentrate its efforts on purchasing and delivering office papers to campus departments in the best and most cost effective way, while allowing departments to take advantage of a much wider selection of office products at very competitive prices through University and MHEC contracts.

It is recommended that to receive the best prices, departments purchase general office supplies from Corporate Express and computer and printer supplies such as toner cartridges from G A Blanco. Copier paper and other products available from Paper Products should be ordered exclusively from Paper Products because of overall cost effectiveness to the campus and University policy.

Customers can contact Eileen Sousa at 5-3071 for an updated Paper Products catalog and for any questions or assistance in placing orders with Corporate Express or G A Blanco.

First summer session 'W' deadline is June 21

The last day for students enrolled in the first summer session to withdraw with a record of "W" is Friday, June 21.

University Club closing for summer on June 28

The University Club will close at 2 p.m. on Friday, June 28 and reopen on Sept. 3.

Fall reserve listings

Reserve listings for the fall 2002 semester should be submitted to the University Library by June 15.

Postage recharge numbers to change

The recharge information that departments are required to put on their outgoing mail will change soon because of the University's conversion from FRS to PeopleSoft.

Currently, departments are required to put their six-digit FRS account number on each piece of outgoing mail. Effective July 1, the required number will be the six-digit speed type that has been assigned by the Controller's Office, preceded by the PeopleSoft designation for the business unit, which is "A" for Amherst campus departments. Departments should continue to use the current FRS account number on their mail through the end of June, because the volume of mail makes it prohibitive to check conversion files as the mail is processed.

It is strongly suggested that departments print new envelopes bearing the required speed type information for use after July 1. Having properly printed envelopes on hand will avoid the delays and confusion that might arise if envelopes bearing the FRS information are used after the conversion.

Printing Services urges all departments to place orders for envelopes as soon as possible because of the anticipation of a large volume of orders to print. The Controller's Office has given Print Services a file of all existing FRS account numbers with corresponding speed type numbers; therefore the required information will be available when the order is placed. For further information, or to place an order, call Eileen Sousa at 5-3071 or Bette Norton at 5-2719.

New session of Weight Watchers

A new, 12-week session of Weight Watchers Winning Points Program will begin Monday, July 1. Meetings are held in 253 Boyden Gym from noon to 12:30 p.m. and are open to anyone in the Amherst community.

A free introductory meeting will be held Monday, June 24. For more information, contact Cheryl (548-9404) or Jill (5-3321).

Therapeutic riding program needs volunteers

The Pioneer Valley Therapeutic Riding Association is seeking volunteers for its summer horseback riding program for riders with disabilities at the Hadley Farm, Wild Barry Ridge Farm in Belchertown and Wooden Horse Farm in Thorndike.

Volunteers prepare horses for lessons and assist riders during the instructional sessions.

The program operates Mondays and Wednesdays, 8:30-10:30 a.m. at the Hadley Farm. In Belchertown, the hours are 8:30 a.m. and 12:30 p.m. on Tuesdays and 5:30 p.m. on Wednesdays. Lessons are also offered at 3 p.m. on Mondays and Tuesdays in Thorndike.

For information, call 549-3259.

Retirement dinner planned for Ron Lenois

A retirement dinner in honor of Ronald Lenois, assistant director of Physical Plant for Custodial Services will be held Saturday, June 22, 6-9 p.m. at the Top of the Campus in the Lincoln Campus Center. Lenois is retiring after 32 years of service.

The cost is $20, which includes dinner and gift. A cash bar will be available. To purchase tickets or contribute toward a gift, call Donald Sullivan at 7-1007 or John Putala 5-6463.Fall reserve listings.

Reserve listings for the fall 2002 semester should be submitted to the University Library by June 15.

Compensatory time for Presidents' Day

Professional staff who worked on President's Day, Feb. 18, must use their compensatory time by Tuesday, June 18.

Bunker Hill Day

Bunker Hill Day will be observed as a state holiday on Monday, June 17. Since the campus must remain open and function as usual on this day, employees who cannot be spared and who work on such a holiday are entitled to another day off with pay in lieu of the holiday.

Additionally, an employee who is not normally scheduled to work on June 17, if the employee's usual workweek is five or more days, is entitled to a day off with pay in lieu of the holiday. Such days off may be taken by the employee at a time approved by the department head within 120 days of the date of the holiday unless other provisions exist in current collective bargaining agreements.