pdf2017-2018 Enrollment Application

Eligibility and Priority  |  Flexible-Schedule Enrollment Priorities  |  Enrollment Process

Eligibility and Priority

Enrollment is offered on a space available basis, in the order of date of application according to the enrollment priorities listed below. Families may apply for enrollment and be placed on the waiting list with a confirmed pregnancy. Need for tuition assistance is verified at the time of enrollment based on household size and income. When program enrollment is filled, applicants for enrollment are placed on a waiting list.

There are four categories of affiliation that are considered for enrollment eligibility. The child’s parent or legal guardian, or spouse/domestic partner of the parent or legal guardian must be a member of one of the following affiliation categories:

  1. University affiliated (undergraduate student, graduate student, or employee)
  2. UMass Amherst alumni
  3. Five College or U.S. Fish and Wildlife affiliated
  4. The community at large

Within the above affiliation categories, enrollment is prioritized in the following order:

  1. Sibling of currently enrolled children
  2. Previously enrolled child whose parent/guardian is on leave from university work or study, returning within six (6) months
  3. University undergraduate student, graduate student, and employees
  4. UMass Amherst alumni
  5. Five College students and employees and U.S. Fish and Wildlife employees
  6. Community at large

Flexible-Schedule Enrollment Priorities

In addition to the eligibility and priority policy outlined above, families enrolling in the flexible schedule classrooms are eligible for varying amounts of care per week based on the family’s study and/or work service need.

Flexible-schedule offers of enrollment are made in order of the date of application in the following manner:

  1. At least one parent of the household must be at least a half-time student at the university. Single student parents and two student parent families receive enrollment priority.
  2. The family must meet the low-income criteria.
  3. The family’s service need is designated into one of three enrollment schedule tiers which specifies the maximum hours of care they may schedule per week: Tier 1 (up to 30 hours per week), Tier 2 (up to 21 hours of care per week), and Tier 3 (up to 12 hours of care per week).
  4. The family then selects the enrollment schedule they wish to receive.
  5. Each semester, enrollment schedule priority is given first to families who qualify for Tier 1, then Tier 2, and then Tier 3. Every effort will be made to give each family their requested enrollment schedule, however, there is no guarantee that each family will receive the enrollment schedule they request.

Enrollment Process

When enrollment is offered, both child and parents will be invited to visit the classroom where there is an opening. Parents will receive an informational packet which contains the following:

  • Curriculum information
  • Classroom daily schedule and routine
  • Family information form
  • Program calendar
  • Tuition and subsidy information

A copy of the latest edition of the program’s Family Handbook will be emailed in order that families can review additional Center policies and procedures. If access to a computer is not available, a paper copy will be provided.

Parents will be given two (2) business days to provide CEEC with their enrollment decision. Parents may decline an offer of enrollment one time and still remain on the waiting list.

Upon acceptance of an offer of enrollment, the parent(s) will meet with the Manager of Personnel and Enrollment Services to sign the Offer/Acceptance Letter and pay the deposit. At that time, parents are given a packet of enrollment forms for their child. The Manager of Personnel and Enrollment Services reviews each form with the family. All completed enrollment forms must be submitted prior to the child’s first day of attendance.

A deposit is required to secure a child's initial enrollment. The deposit will be held for forty-eight (48) hours in case of a change in a family’s enrollment decision. The deposit will be credited towards the family’s last month’s bill.  If a family gives less than four weeks written notice when withdrawing from the program, the deposit will be forfeited.