University of Massachusetts Amherst

Search Google Appliance

The Credited Internship Process

 

Students enter the process of securing an internship in different ways. Some find internships on their own and come to Career Services to arrange credits and process paperwork. Others need assistance in finding and applying for positions and may seek our help earlier.

No matter how you secure an internship, once you have accepted an offer, you must make contact with the Field Experience Office to process necessary paperwork.

If you have questions not answered by the links below, email the Field Experience Office: internships@umass.edu

 

FAQ for Creditable Internships

What is a Credited Internship?
Getting Started
Other Important Steps
Once You Accept an Internship
Faculty Sponsor
Academic Contract
Credit Hours Chart

 

What is a Credited Internship?

A credited internship is a position in a company or organization that provides you with a professional-level educational or training experience while earning academic credit. Credited internships can take place year round and may or may not be paid. To participate in a credited internship, you must have 45 credits and a 2.0 GPA overall. (For exceptions to these rules, speak with your academic dean.) In addition, you must complete your internship prior to graduation. If you are too close to graduation or have already graduated, you may be able to apply through our Post Graduate Internship Program.

 

Getting Started

  • Register and explore internships listings through UMass Amherst CareerConnect and other internship websites. Go to Finding Internships and Co-ops for help using CareerConnect, as well as other tips for finding positions.
  • Visit Career Services during Walk-in Hours (M-F, 1:00 – 4:00 p.m.) for help with your resume or cover letters. Bring a printed draft with you for the first visit, as well as information on any specific field experience opportunity you are pursuing.
  • Upload your resume to CareerConnect and other Web sites and begin applying to interesting internships. Check listings frequently as new positions are added daily. For help with this process, call Career Services at 413-545-2224.
  • Notify the Field Experience Office immediately when you accept a position. Keep a record of all internship offers you receive.
  • Obtain a blank Academic Contract from the Field Experience Office. Arrange for a faculty member to sponsor you. Complete the Academic Contract, and have your faculty member sign it to authorize your credits. Your faculty sponsor should provide you with the course number and the amount of credits they are authorizing. Return the Academic Contract to the Field Experience Office.
  • Register your internship credits. For UMass 298Y credits, you must register through the Field Experience Office. For Departmental Credits, check with your department for the registration procedure.
  • For winter session and summer session credits, register through Continuing and Professional Education. A Field Experience staff member will give you a registration form when you submit your Academic Contract. Payment must be made directly to Continuing Education and is calculated per credit. A maximum of four credits is allowed for winter session internships and a maximum of 14 credits is allowed for summer session.

[ top ]

 

Other Important Steps

After you accept a credited internship position and check in with the Field Experience Office, you may also need to check in with the following campus offices:

Residential Life Student Services
235 Whitmore Administration Building
Phone: 413-545-2100

Remember to cancel housing for the semester you’ll be away and arrange housing for the semester after your internship. 

 

Financial Aid Services
255 Whitmore Administration Building
Phone: 413-545-0801

Students who receive financial aid should meet with Sharon Pinkney, the Financial Aid liaison for internship and co-op students. 

[ top ]

 

Once You Accept an Internship

  • Meet with a Field Experience staff member.
  • Fill out a position description form together with your on-site supervisor and return it to the Field Experience Office.
  • Field Experience staff may contact you to arrange a site visit OR we will mail a Mid-Term Evaluation to you. (Make sure we have your current local address).
  • At the completion of the internship, both you and your on-site supervisor will be asked to submit final evaluation forms to the Field Experience Office.
  • Complete the academic work/project so that your faculty sponsor can post a grade and you can receive your credits.
  • At the end of your internship, you may want to meet with a career adviser or Field Experience staff member to help you develop a career plan that builds on your internship experience.

[ top ]

 

Faculty Sponsor

When you participate in an internship, you need a faculty sponsor to help determine the amount of credits you will earn and to guide and evaluate the academic component of your placement. Although the internship will be like a job, it is actually an academic experience, and the credit you receive will be for that academic component. Your sponsor will usually require a graded paper, journal, or project that reflects what you have learned from your experiences. Choose a faculty sponsor whose academic work is closely related to your internship field. 

Faculty?  Please read Sponsoring an Internship for information on your responsibilities and expectations as a faculty sponsor.

[ top ]

 

Academic Contract

The Academic Contract is an agreement between you, your faculty sponsor, and the Field Experience Office that clearly states the academic content and expectations of your internship placement. Obtain one at the Field Experience Office and be sure to read the back for complete information. You and your sponsor will determine what kind of work you will do for your credit, what type of credit, and how many you will earn. The specifics of credit arrangements vary from department to department, but there is basic credit information on the back of the contract that will guide you. Some departments have their own academic contracts and the Field Experience Office will accept these as well. When your internship begins, the Field Experience Office will send information on your internship to your faculty member so they can evaluate your experience.

[ top ]

 

Credit Hours Chart

You can receive a maximum of 18 internship credits over the course of your academic career. This may vary within departments and at different organizations. Your sponsor will check with your department for the amount and type of credit students can receive.

The Field Experience Office recommends that students agree to work roughly 40 hours per credit over the course of a semester. For a 15-week semester, use this chart to estimate how many hours per week are needed to earn the desired number of credits. Below is a guide for you to go by for a semester long internship (40 hours = 1 credit). For winter or summer internships, the total number of hours determines the amount of credits earned.

Credits
3
6
9
12
15
18

Hours/Week
8
16
24
32
40
48

Hours/Semester
120
240
360
480
600
720

[ top ]