Memorandum For:  UMass Amherst Campus
From:  Tom Mathers, Associate Controller
Subject: Travel Authorization and MMARS Payment Voucher Forms Revised

May 9, 2003

Controller’s Office Revises Travel Authorization and 
MMARS Payment Voucher Forms

In an effort to eliminate expensive multi-part forms and to utilize the web as a form distribution vehicle, the Controller’s Office has revised the Travel Authorization form and created a web based MMARS Payment Voucher form. The new forms are located on the Controller’s Office website at http://www.umass.edu/aco/empacfinforms.htm

The Travel Authorization form is generally used only for obtaining travel advances for graduate students who are unable to utilize the campus corporate card and those few employees that travel only once or twice a year. We ask that departments return the old forms back to the Controller’s Office and begin using the new form off the website. The MMARS Payment Voucher form is used to process payments for state funded expenditures i.e., the state maintenance appropriation, Honors College appropriation or the Library appropriation.

NEW WEB BASED TRAVEL AUTHORIZATION FORM:

In an effort to eliminate expensive multi-part forms and to utilize the web as a form distribution vehicle, the Controller’s Office has revised the Travel Authorization form and made it available on the web. The new form is located on the Controller’s Office website at http://www.umass.edu/aco/empacfinforms.htm The Travel Authorization form is generally used only for obtaining travel advances for graduate students who are unable to utilize the campus corporate card and those few employees that travel only once or twice a year. We ask that departments return the old forms back to the Controller’s Office and begin using the new form off the website.

ELECTRONIC AIRLINE TICKETS:

Support for reimbursement of Electronic Airline Tickets has changed. In the past, because there was not an original receipt for an airline ticket purchased off the www, the Controller’s office required a copy of a credit card statement along with the printed copy of the computer’s screen print showing the flight schedule.

Beginning May 1st a printed copy of the on-line purchase will be acceptable without sending in a copy of the credit card statement.

Sincerely,

Tom Mathers
Associate Controller

Controller's Office
Room 405 Goodell Building
140 Hicks Way
University of Massachusetts Amherst
Amherst,  MA 01003-9272
Tel:  (413) 545-0806
Fax: (413) 545-6088

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