TRAVEL POLICY AND
    PROCEDURES MANUAL

TRAVEL REALATED INCENTIVE PROGRAM


The following are processes intended for only those individuals participating in the
Travel Related Incentive Program (TRIP):


UNIVERSITY CASH ADVANCE

Travelers are expected to utilize the University corporate VISA card for all travel charges. If cash is necessary, it may be obtained via Automatic Teller Machines (ATMs) using the corporate VISA card and PIN number.

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Prepaid Travel Expenses

Travelers who prepay travel expenses such as airfare or conference fees on the University's corporate VISA card may use one of the following reimbursement methods:

DIRECT PAYMENT OF AIRFARE

A traveler may request payment for airline tickets purchased prior to the trip date, provided the airfare was charged to the University's corporate VISA card. For payment processing, an Expense Report must be submitted to the Controller's Office with the corporate card billing statement attached showing the airfare transaction along with a copy of the Pre-Travel Authorization.

DIRECT PAYMENT OF CONFERENCE FEE

A traveler may request payment for conference registration fees paid prior to the trip date, provided the conference fee was charged to the University's corporate VISA card. For payment processing, an Expense Report must be submitted to the Controller's Office showing the conference fee paid with an original receipt and a copy of the Pre-Travel Authorization.

 DIRECT PAYMENT OF OTHER PRE-TRIP TRAVEL EXPENSES

A traveler may request payment for other pre-trip expenses paid prior to the trip date, provided the expenses were charged to the University's corporate VISA card. For payment processing, an Expense Report must be submitted to the Controller's Office showing the pre-trip expenses paid with an original receipt and a copy of the Pre-Travel Authorization.

 

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For assistance with billing issues, please first contact your departmental travel area then if necessary, the Controllerís Office Travel Section.

 


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Last Updated: 09/23/09