PAYMENT OF TRAVEL EXPENSES

The following applies to the reimbursement process for travelers on University business:

• Expenses must be itemized on the Travel Expense Voucher form with all original receipts attached.
• The department head/approving authority is responsible for auditing the travel expense voucher and for submitting the original voucher and original receipts to the Travel Section of the Controller’s Office.
• The travel expense voucher form is available on diskette and may be obtained from the Controller’s Office Travel Section.

Employees are responsible for prompt payment of their Corporate VISA card bill each month. All Corporate VISA card charges are due and payable within thirty days from the closing date of the billing cycle, the 21^st of each month.

• Please refer to the Corporate VISA card Payment Schedule
• Cardholders who will be away for more than thirty days should contact VISA at (800) 344-5696 (24-hour customer service) or make arrangements to have the bill paid.

For assistance with reimbursement issues, please contact your departmental travel area then if necessary, the Controller’s Office Travel Section, (413) 545-0806.

For assistance with Corporate VISA card payments contact:

1. U.S. BANK VISA at (800)-344-5696

2. If necessary, contact the University Travel Management office, (413) 545-0776.

Travel Policy and Procedures Manual (MAIN INDEX)

Travel Management, (MAIN PAGE)

Controllers Office (MAIN PAGE)

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Last Updated: 12/23/08