MISCELLANEOUS EXPENSES QUICK LIST
REIMBURSABLE
EXPENSES
The following items are examples
of reimbursable expenses:
-
Air travel booked
at lowest available fare (federal tax is reimbursable). Use of
University's designated travel agencies is strongly encouraged.
-
Lodging for
approved business travel in a standard room, single room rate, at a
non-luxury hotel including all taxes.
-
Meals while on
travel status at current per diem rate for domestic travel.
-
Mileage for
private vehicle use can be located at the link
http://www.umass.edu/aco/ap/aptravelmilage.htm.
-
Reasonable tips
for business meals - 20% maximum.
-
For Housekeeping,
Maid Service, Luggage assistance, etc. - a maximum of $3.00 to $5.00
per day.
-
For Taxi - a
maximum of $3.00 to $5.00 per / transport.
-
Business related
telephone calls and faxes. Two personal calls, limited to $10.00
each, to communicate arrival and departure arrangements. Use of the
University issued telephone credit card is recommended.
-
Parking and tolls,
including airport parking.
-
Ground
transportation (taxi, bus, subway, airport shuttle, etc.).
-
Rental of a
compact, economy, or mid-sized automobile.
-
Conference
registration fees.
-
Reasonable trip
cancellation insurance
-
Passport, passport
photos, VISA fees for international business travel.
-
ATM transaction
fees for university Corporate VISA card travel expenses (within
established limits).
NON-REIMBURSABLE
EXPENSES
The following items are a
representative list of non-reimbursable expenses (not all-inclusive):
-
Airline stopover
charges or additional rerouting of air flight when made for personal
convenience.
-
Air travel life
insurance
-
Car rental charge
over the mid-sized rate unless directed by a specific physical or
medical reason.
-
Driver’s license
or renewal fees.
-
Actual operating
expenses for personal vehicles.
-
Traffic or parking
violations and fines; court fees.
-
Transportation
between home and work location.
-
Personal expenses
i.e., laundry/dry cleaning, toiletries, salons/barbers, city tours,
golf fees, country club dues, health and fitness fees, pet care,
shoe shine, souvenirs, personal entertainment, baby-sitting, hotel
in-room movies and mini-bar services, newspapers, damaged luggage or
attaché.
-
Articles and/or
cash stolen or lost.
-
Airphone
usage.
-
Traveler’s check
fees & currency exchange fees
-
Late fees for
University corporate VISA card past due charges.
-
Fees for personal
credit cards.
-
Unauthorized trips
or entertainment.
Travel
Management, (MAIN PAGE) 