The full per diem rate is allowed when an employee is traveling for at least 24 hours. One half the per diem rate is allowed when travel status is at least 12 consecutive hours but less than 24 hours.

• The domestic per diem rate includes meals and gratuities.

• For travel in Boston, New York City, Washington D.C., San Francisco, Baltimore, Chicago, Philadelphia, and Seattle, the per diem rate is $50 per day.

• For travel in all other cities within the United States, the per diem rate is $40 per day.

The per-diem allowance will not be granted to travelers that are provided meals as part of their official university business. The value of any meals provided while on travel status should be subtracted from the daily meal per diem rate based on the following schedule:

Meal Provided	Amount to subtract for $50.00 cities	Amount to subtract for $40.00 cities
Breakfast	$ 9.50	$ 7.50
Lunch	$15.50	$12.50
Dinner	$25.00	$20.00

Questions may be referred to the Travel Unit of the Controller’s Office at 545-0806
Per diem memo of 06/30/2006

 

CONFERENCE MEALS

The per-diem allowance will not be granted to travelers that are provided meals as part of their official university business. The value of any meals provided while on travel status should be subtracted from the daily meal per diem rate based on the following schedule:

Meal Provided	Amount to subtract for $50.00 cities	Amount to subtract for $40.00 cities
Breakfast	$ 9.50	$ 7.50
Lunch	$15.50	$12.50
Dinner	$25.00	$20.00

 

BUSINESS MEAL EXPENSES

Documentation for business meals must include a statement of business purpose and a list of attendees in order to meet University and IRS guidelines.

• For business meals, original receipts must be submitted with the printed Expense Report.
• Tips included on business meal receipts will be reimbursed. As a general rule, travelers should not tip more than 20% of the bill.

 

ALCOHOLIC BEVERAGES

The use of alcohol for business entertainment purposes is highly discouraged and only allowed in special circumstances.

• Federal regulations prohibit charging alcoholic beverages to sponsored grants and/or contracts.
• Should there be any questions regarding the use of alcoholic beverages for business functions, please contact the Controller’s Office.