TRAVEL POLICY AND
Travelers are expected to utilize university-issued Corporate Travel
cards for all business travel charges, including cash advances. Using
Corporate Travel Cards, cash may be obtained via Automatic Teller
Machines (ATM) or by writing checks issued with corporate travel cards.
Cash and checks are both subject to 3% transaction fees but not less
Cash advances and/or checks are limited to $1,000/billing cycle. The
combination of the two cannot exceed $1,000 per billing cycle. A fee of
3% of the cash withdrawn not less than $2.00 from ATMs or for corporate
travel check will be charged against the traveler's corporate travel
ATM transaction fees will be reimbursed for a maximum cash draw of up to
$50/travel day with a maximum of $1,000/(combined
with corporate travel checks) per billing cycle.
Corporate travel check transaction fees will be reimbursed for checks
written for approved travel expenses, usually conference registration
fees, with a maximum of $1,000 (combined with ATM cash) per billing
Travelers who are arranging extended trips* may obtain cash advances
from the Bursarís Office, by completing an Authorization/Advance Request
Form signed by the approving authority and approved by the Controllerís
Office. These types of advances come from travelersí department General
In exceptional travel cases where the need for cash exceeds the Bursars
cash advance limit and/or Corporate Travel card ATM limits, travelers
may petition the Controller's Office for a waiver.
Graduate students receiving stipends and individuals on post-doctoral
appointments may receive a University advance from the Bursarís Office
by completing a Bursarís Office advance request form signed by the
approving authority and by the Controllerís Office.
Travel advances from the Bursarís Office will not be issued more than
two weeks prior to the trip date unless a clear cost savings can be
Travelers are not eligible for cash advances if they have outstanding
advances and have not submitted to the Controllerís Office Travel Unit
Expense Reports to reconcile previous cash advances.
Cash advances will be deducted from travelersí paychecks unless settled
within ninety (90) days after trip end dates. Travelers must sign an
agreement for these terms when requesting a travel advance.
*Extended Trips ~ for sabbatical leaves and other approved business
travel when travel away from Campus exceeds 30 days.
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