• Travelers are expected to utilize university-issued Corporate Travel cards for all business travel charges, including cash advances. Using Corporate Travel Cards, cash may be obtained via Automatic Teller Machines (ATM) or by writing checks issued with corporate travel cards. Cash and checks are both subject to 3% transaction fees but not less than $2.00.

• Cash advances and/or checks are limited to $1,000/billing cycle. The combination of the two cannot exceed $1,000 per billing cycle. A fee of 3% of the cash withdrawn not less than $2.00 from ATMs or for corporate travel check will be charged against the traveler's corporate travel card account.

• ATM transaction fees will be reimbursed for a maximum cash draw of up to $50/travel day with a maximum of $1,000/(combined with corporate travel checks) per billing cycle.

• Corporate travel check transaction fees will be reimbursed for checks written for approved travel expenses, usually conference registration fees, with a maximum of $1,000 (combined with ATM cash) per billing cycle.

• Travelers who are arranging extended trips* may obtain cash advances from the Bursar’s Office, by completing an Authorization/Advance Request Form signed by the approving authority and approved by the Controller’s Office. These types of advances come from travelers’ department General Ledger funds.

• In exceptional travel cases where the need for cash exceeds the Bursars cash advance limit and/or Corporate Travel card ATM limits, travelers may petition the Controller's Office for a waiver.

• Graduate students receiving stipends and individuals on post-doctoral appointments may receive a University advance from the Bursar’s Office by completing a Bursar’s Office advance request form signed by the approving authority and by the Controller’s Office.

• Travel advances from the Bursar’s Office will not be issued more than two weeks prior to the trip date unless a clear cost savings can be shown.

• Travelers are not eligible for cash advances if they have outstanding advances and have not submitted to the Controller’s Office Travel Unit a travel expense voucher reconciling any previous cash advances.

• Cash advances will be deducted from travelers’ paychecks unless settled within ninety (90) days after trip end dates. Travelers must sign an agreement for these terms when requesting a travel advance.

*Extended Trips ~ for sabbatical leaves and other approved business travel when travel away from Campus exceeds 30 days.

Travel Policy and Procedures Manual (MAIN INDEX)

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Controllers Office (MAIN PAGE)

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Last Updated: 06/23/09