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Travelers are expected to utilize university-issued Corporate Travel
cards for all business travel charges, including cash advances. Using
Corporate Travel Cards, cash may be obtained via Automatic Teller
Machines (ATM) or by writing checks issued with corporate travel cards.
Cash and checks are both subject to 3% transaction fees but not less
than $2.00.
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Cash advances and/or checks are limited to $1,000/billing cycle. The
combination of the two cannot exceed $1,000 per billing cycle. A fee of
3% of the cash withdrawn not less than $2.00 from ATMs or for corporate
travel check will be charged against the traveler's corporate travel
card account.
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ATM transaction fees will be reimbursed for a maximum cash draw of up to
$50/travel day with a maximum of $1,000/(combined
with corporate travel checks) per billing cycle.
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Corporate travel check transaction fees will be reimbursed for checks
written for approved travel expenses, usually conference registration
fees, with a maximum of $1,000 (combined with ATM cash) per billing
cycle.
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Travelers who are arranging extended trips* may obtain cash advances
from the Bursar’s Office, by completing an Authorization/Advance Request
Form signed by the approving authority and approved by the Controller’s
Office. These types of advances come from travelers’ department General
Ledger funds.
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In exceptional travel cases where the need for cash exceeds the Bursars
cash advance limit and/or Corporate Travel card ATM limits, travelers
may petition the Controller's Office for a waiver.
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Graduate students receiving stipends and individuals on post-doctoral
appointments may receive a University advance from the Bursar’s Office
by completing a Bursar’s Office advance request form signed by the
approving authority and by the Controller’s Office.
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Travel advances from the Bursar’s Office will not be issued more than
two weeks prior to the trip date unless a clear cost savings can be
shown.
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Travelers are not eligible for cash advances if they have outstanding
advances and have not submitted to the Controller’s Office Travel Unit
Expense Reports to reconcile previous cash advances.
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Cash advances will be deducted from travelers’ paychecks unless settled
within ninety (90) days after trip end dates. Travelers must sign an
agreement for these terms when requesting a travel advance.
*Extended Trips ~ for sabbatical leaves and other approved business
travel when travel away from Campus exceeds 30 days.