TRAVEL POLICY AND
    PROCEDURES MANUAL

AUTOMOBILE AND OTHER VEHICLE RENTAL


RENTAL GUIDELINES

The use of rental automobiles such as cars, vans, and mini buses must be justified. Automobiles may only be rented when public transportation and taxis are impractical, more expensive, or not available. The traveler is encouraged to seek the most economical pricing by contacting the University designated travel agencies and/or the Procurement Department for more information on rentals.

UMass Amherst Vehicle Rental Services

 Information about the UMass Amherst Vehicle Rental Services contract is available at this link http://www.umass.edu/rentalcar/ .

SHORT TERM RENTAL

Short-term automobile rental is a reimbursable expenditure and (less than 10 days) may be charged against a travel expenditure code (see expenditure classification codes).

 

LONG TERM RENTAL

Automobiles rented for more than 10 days must be processed with a purchase order made out to the vendor and shall be charged to the lease rental object code (see expenditure classification codes).

 

RENTAL AGENCY REQUIREMENTS

Travelers should ask the rental agency about any additional requirements and charges associated with the rental of an automobile. The following are examples of such charges and requirements:

INSURANCE

ACCIDENTS

BUS/MOTOR COACH RENTALS

The University has field trip buses available and contracts for motor coach rentals. Please contact Transit Services for further information, (413) 545-0056. 

 


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Last Updated: 09/23/09