TRAVEL POLICY AND
AUTOMOBILE AND OTHER VEHICLE RENTAL
The use of rental automobiles such as cars, vans, and mini buses must be justified. Automobiles may only be rented when public transportation and taxis are impractical, more expensive, or not available. The traveler is encouraged to seek the most economical pricing by contacting the University designated travel agencies and/or the Procurement Department for more information on rentals.
UMass Amherst Vehicle Rental Services
Information about the UMass Amherst Vehicle Rental Services contract is available at this link http://www.umass.edu/rentalcar/ .
SHORT TERM RENTAL
Short-term automobile rental is a reimbursable expenditure and (less than 10 days) may be charged against a travel expenditure code (see expenditure classification codes).
LONG TERM RENTAL
Automobiles rented for more than 10 days must be processed with a purchase order made out to the vendor and shall be charged to the lease rental object code (see expenditure classification codes).
RENTAL AGENCY REQUIREMENTS
Travelers should ask the rental agency about any additional requirements and charges associated with the rental of an automobile. The following are examples of such charges and requirements:
BUS/MOTOR COACH RENTALS
The University has field trip buses available and contracts for motor coach rentals. Please contact Transit Services for further information, (413) 545-0056.
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Last Updated: 09/23/09