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May 17, 2004

The following are the procedures the Amherst Campus follows to achieve Circular A-133 subrecipient monitoring requirements.

1. All subrecipient grants and contracts are issued by the Office of Grants and Contracts Administration (OGCA). The terms and conditions of the subawards and subcontracts advise subrecipients of requirements imposed on them by Federal laws and regulations.

2. The Controller’s Office budgets each sub-grant or sub-contract under PS account code 757270 or 757271 and the Principal Investigator (PI) sends a purchase order to each subrecipient along with the contract. The PO is encumbered on the ProjectGrant by Controller’s Office staff.

3. The Controller’s Office sends subrecipient letters three times a year confirming that subrecipients have met audit requirements for the fiscal year. Follow up letters are sent for non-responses. The Assistant Controller reviews and signs off on each response and evaluates any findings to ensure that appropriate and timely corrective action is made by the subrecipient.

4. The Controller’s Office sends subrecipient invoices to the departments for approval. A memo is attached to each invoice from the Controller’s Office instructing the PIs to review the appropriateness of the expenditures and ensure that all technical and progress reports have been submitted before approving invoice for payment.

5. Annually, PIs will be reminded that Circular A-133 Subrecipient Monitoring guidelines require the PI to monitor the activities of subrecipients to ensure that performance goals stipulated in the subgrant are achieved.
 

Controller's Office
Room 405 Goodell Building
University of Massachusetts Amherst
Tel:  (413) 545-0806
Fax: (413) 545-4233

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Last Updated: 02/27/08