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Subrecipient Monitoring Procedures |
May 17,
2004
The following are the
procedures the Amherst Campus follows to achieve Circular A-133
subrecipient monitoring requirements.
1. All subrecipient grants and contracts are issued by the Office of
Grants and Contracts Administration (OGCA). The terms and conditions of
the subawards and subcontracts advise subrecipients of requirements
imposed on them by Federal laws and regulations.
2. The Controller’s Office budgets each sub-grant or sub-contract under
PS account code 757270 or 757271 and the Principal Investigator (PI)
sends a purchase order to each subrecipient along with the contract. The
PO is encumbered on the ProjectGrant by Controller’s Office staff.
3. The Controller’s Office sends subrecipient letters three times a year
confirming that subrecipients have met audit requirements for the fiscal
year. Follow up letters are sent for non-responses. The Assistant
Controller reviews and signs off on each response and evaluates any
findings to ensure that appropriate and timely corrective action is made
by the subrecipient.
4. The Controller’s Office sends subrecipient invoices to the
departments for approval. A memo is attached to each invoice from the
Controller’s Office instructing the PIs to review the appropriateness of
the expenditures and ensure that all technical and progress reports have
been submitted before approving invoice for payment.
5. Annually, PIs will be reminded that Circular A-133 Subrecipient
Monitoring guidelines require the PI to monitor the activities of
subrecipients to ensure that performance goals stipulated in the
subgrant are achieved.
Controller's Office
Room 405 Goodell Building
University of Massachusetts Amherst
Tel: (413) 545-0806
Fax: (413) 545-4233
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2008 University of Massachusetts, Amherst.
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Last Updated:
02/27/08 |