NEGOTIATIONS SECTION OF RESEARCH ACCOUNTING
The primary goal of the Research Receivables Negotiations Section for Research Accounting is to recover overdue receivables from sponsors for expenses incurred under their awards. Efforts are made to minimize the amount of time taken to recover funds.
The University wishes to maintain an amicable working relationship with sponsors. Efforts are made to work with the sponsor to collect amounts due. The first step is to find out why the payments have not been made. If the reason is the need for deliverables from the PI, then the PI will be contacted to discuss the delivery of the required materials. If we are unable to get a response from the sponsor by e-mail or telephone, then the Receivables Manager will send a letter to the sponsor. A copy of this letter is sent to the PI and OGCA. If payment has not been received and/or an appropriate response has not been made by the specified date, then another phone call will be made. If there is no response then the Assistant Controller will send a letter with a copy to the Department Head and / or the Dean.
Slow Paying Sponsors
Each quarter, the Negotiations Section informs the Office of Grant and Contract Administration (OGCA) about any sponsors who are slow (or do not pay) research receivables. That office will make an effort to get advance payments on any future awards with slow paying sponsors.
The University Legal Counsel is informed if required, after the Assistant Controller and Controller confirm legal assistance is required to collect the unpaid receivables.
Last Updated: 05/22/13