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Forms

Certain forms may require Adobe Reader.
(Click on the Form Link to select version download).


Disbursement Voucher Form

This form is used to make payments without a Purchase Order. The following can be paid on a disbursement voucher: Refunds, Student Support, Retirement Taxes, Business Expenses, Referrals, Bank Payments, Postage, Books, Periodicals and Subscriptions, Memberships, Royalties, In-State Travel, Ledger-9, Advertisements, Arbitration, Human Subject, Collections and Prizes.

Disbursement Voucher Form (Microsoft Excel format)
Disbursement Voucher Form (Adobe Pdf format)


Business Expense Form

For information regarding use of this form, please refer to the business expense policy.

Business Expense Approval Form (Microsoft Excel format)
Business Expense Approval Form (Adobe Pdf format)

Business expense policy


Manual Checks (Hand Check)

The manual check form is used to request a check outside of the normal check cut process. The Form must have attached to it a letter stating who is requesting, what the payment is for, when they need the check, and why we would need to cut a check outside of the normal cycle along with an invoice and any supporting documentation. Manual Checks should not be a common occurrence.

Manual Check Form (Microsoft Excel format)
Manual Check Form (Adobe Pdf format)


Journal Entry Form

The journal entry form is used to transfer expense from one chartfield/speedtype to another.

Journal Entry Form (Microsoft Excel format)
Journal Entry Form (Adobe Pdf format)
 


Travel

For Travel $300 or greater with an overnight stay.

Pre-Travel Authorization (Word format)
Pre-Travel Authorization (Adobe Pdf format)
 


Signature Delegation Form

The signature delegation form is used to authorize individuals to have signature authority for a fund for a period of time.

Signature Delegation Form (Microsoft Excel format)
Signature Delegation Form (Adobe Pdf format)


Single Payment Voucher Form

This form is used to make a refund payment only for a one-time vendor without having to create and store the vendor in the system.

Single payment vendor vouchers have restrictions:
- No prepayment.
- No receivables/payables netting.
- No withholding.
- No matching.
- No document tolerance checking.
- Only one payment schedule per voucher.
- No wire transfers.

Single Payment Voucher Form (Microsoft Excel format)
Single Payment Voucher Form (Adobe Pdf format)


Wire Transfer Form

The wire transfer form is used to wire funds to international banks. A valid Purchase Order is required in order to transfer funds.

Wire Transfer Form (Adobe Pdf format)

 

 

 


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