FOREWORD

     The Controller's Office is responsible for the development and implementation of financial management policies and procedures for the recording, expenditure, and reporting of all fund sources. These policies and procedures are enacted in accordance with federal, state, AICPA, (American Institute of Certified Public Accountants), NACUBO, (National Association of College and University Business Officers), and University trustee rules and regulations. The office serves as the central point for all-accounting data and financial reports. This office provides for the creation of accounts, recording of receipts and the disbursing and budgetary control of all campus funds.

     The office consists of four accounting groups - State Funds, Grants and Contracts, Non-Appropriated Funds, and Accounts Payable. These groups process documents and prepare various reports for federal and state agencies and specialized reports as requested by Deans, Directors, Department Heads and Business Managers.

     The Controller's Office is also responsible for the training of the many business managers, bookkeepers and clerical employees throughout the Campus relative to the operation and maintenance of the Financial Records System. This accounting manual has been developed to inform you regarding state and University accounting policies, procedures, and forms preparation. It is intended to be a guide to help you work with the Campus Controller's Office in preparing the various forms which are described and illustrated throughout. It is also a reference manual for the coding needed to prepare forms.

     The manual reflects the changes that were brought about in recent years by the Commonwealth's adoption of the new Massachusetts Management Accounting and Reporting System (MMARS). We also continue to update the University's Financial Record System (FRS) on an annual basis and those revisions are also reflected in the manual.

     It is anticipated that the University will install a new Accounts Payable System this fall. The new system will create a number of yet undefined changes in the processing of payment vouchers. As these changes and others are identified, we will issue amendments to this manual.

     The Controller's Office is a service department designed to support the University's mission of teaching, research and public service. This manual will allow you to utilize our various services in the most effective manner and allow you to better carry out your role in the University Community.